Principal Support & Administrative Coordinator

IDEA Public Schools; Tampa (FL); On-site; USD 25,000 - 32,000; Full time

Benefits offered by this job

Paid Family Leave

Tuition Reimbursement

Employer-Paid Mental/Behavioral Health

Dental and Vision Plans

Annual vacation time

403(b) retirement matching up to 4%

Job summary

IDEA Public Schools in Florida is seeking an Administrative Coordinator to provide clerical support to the principal(s) and maximize their time with reliable administrative services. The role includes calendar management, event logistics, and timely communication with families and staff.

You will handle correspondence, scheduling, and daily operations, ensuring smooth front-office coverage and proactive problem-solving in a fast-paced school environment.

Qualifications

• Education: High school diploma required, associate or bachelor's degree preferred.
• Experience: 2+ years’ experience working in an administrative support position.

Responsibilities

• Manage principal’s correspondence, including answering incoming phone calls, emails, and letters.
• Plan, prepare, and update principal’s calendar.
• Schedule events and plan logistics for meetings.
• Reconcile credit cards and prepare monthly expense reports.
• Arrange substitute coverage and provide daily orientation for substitutes on attendance taking, lesson plans, emergency preparation, and daily schedule.
• Cover the front office during receptionist lunch breaks or vacancies.
• Provide supervision during lunch/recess duty.
• Complete duty assignments during school dismissal.
• Call families of absent students daily and schedule meetings with the principal or leadership team as needed.
• Coordinate with campus leaders to ensure regular family communications via newsletters, social media, and events.
• Onboard new students and families as needed on behalf of principal.

Skills

Effective communication

Organization

Proactive thinking

Multitasking

Education

High school diploma

Associate or bachelor's degree preferred

Tools

Microsoft Office

Job description

IDEA Public Schools in Florida is seeking an Administrative Coordinator to provide clerical support to the principal(s) and maximize their time with reliable administrative services. The role includes calendar management, event logistics, and timely communication with families and staff.

You will handle correspondence, scheduling, and daily operations, ensuring smooth front-office coverage and proactive problem-solving in a fast-paced school environment.