Principal Gifts Program Coordinator — Donor Engagement

American Museum of Natural History; New York (NY); On-site; USD 50,000 - 57,000; Full time

Job summary

The American Museum of Natural History is seeking a full-time Coordinator, Principal Gifts Program to support Principal Gifts execution through coordination, communications, stewardship, and donor engagement with a focus on Trustee and principal donors.

The role collaborates with the Director, Principal Gifts Program, drafts donor materials, tracks timelines, coordinates meetings, and maintains donor records to advance fundraising and stewardship goals.

Qualifications

• High School Diploma or equivalent.
• Two years relevant professional, academic, or volunteer experience in administration, project coordination, event support, fundraising, donor relations, communications, and/or a comparable office environment.
• Experience preparing professional correspondence, presentations, reports, meeting materials, and/or other donor-facing communications.
• Excellent writing, editing, proofreading, and organizational skills.
• Proficiency with the Microsoft Office Suite.

Responsibilities

• Serve as a key coordinator for Principal Gifts activities, tracking timelines, deliverables, stewardship commitments, and fundraising priorities; coordinate information flow across departments.
• Draft, edit, and proofread donor correspondence, stewardship communications, fundraising materials, donor briefings, presentations, and related materials for the Principal Gifts team and senior Museum leadership.
• Serve as the primary coordinator for the annual Chairman's Appeal (CYEA), including tracking participation and giving and supporting Trustee outreach, solicitation, and stewardship efforts.
• Assist with cultivation, solicitation, and stewardship activities in support of Principal Gifts fundraising efforts.
• Coordinate donor meetings, visits, tours, events, and other engagement opportunities for Trustees and principal donors, including logistics.
• Maintain current and accurate donor records in Raiser's Edge (CRM).

Skills

Writing

Editing

Proofreading

Organizational skills

Education

High School Diploma or equivalent

Bachelor's degree (preferred) in communications, English, business administration, arts administration, liberal arts

Tools

Microsoft Office Suite

Job description

The American Museum of Natural History is seeking a full-time Coordinator, Principal Gifts Program to support Principal Gifts execution through coordination, communications, stewardship, and donor engagement with a focus on Trustee and principal donors.

The role collaborates with the Director, Principal Gifts Program, drafts donor materials, tracks timelines, coordinates meetings, and maintains donor records to advance fundraising and stewardship goals.