Deputy Clerk I, Probate Court

Rockdale County, Georgia; Conyers (GA); On-site; USD 22,000 - 23,000; Full time

Job summary

Rockdale County Probate Court seeks a Deputy Clerk I to perform essential administrative duties, manage dockets for marriage licenses, vital records and weapons carry licenses, handle filings, prepare affidavits, and assist the public with forms and inquiries.

This role requires a high school diploma, 3 years in a judicial or legal setting, and the ability to handle confidential information with discretion. The position offers hourly pay and regular office hours.

Qualifications

• High school diploma or equivalent required.
• 3 years experience in the judicial or legal system.
• Equivalent education and experience considered.
• Associates degree in judicial or legal fields or Paralegal Certificate preferred.

Responsibilities

• Assist with issuing marriage licenses and Georgia Weapons Carry Licenses.
• Create and maintain dockets for licenses and vital records.
• Prepare affidavits and orders for Mental Health Waivers.
• Issue and certify birth and death records as requested by the public.
• Create receipts for filing and license fees.
• Assist with court calendar reviews and ensure cases are prepared for court.
• Coordinate daily mail and distribution within the court.
• Prepare, sort and file court petitions and enter cases in the system.
• Maintain records and inventories of guardianship cases.

Skills

Public interactions

Office procedures

Record keeping

Oral and written communications

Discretion with confidential info

Scheduling

Customer service

Data entry

Public records knowledge

Multi-tasking

Education

High school diploma or equivalent

3 years in judicial or legal system

Equivalent education/experience allowed

Associates degree or Paralegal Certificate preferred

Tools

Court software

Office equipment

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Deputy Clerk I, Probate Court

3 days ago Requisition ID: 3365

Salary Range: $15.75 To $16.15 Hourly

Job Summary

This position is responsible for providing administrative functions for the Probate Court. This position is heavily involved with the general public and collections of fees and fines from the public.

Essential Functions

• Receives approves and issues marriage licenses.
• Receives approves and issues Georgia Weapons Carry License
• Creates and maintains all dockets for marriage licenses and Georgia Weapons Carry Licenses.
• Prepares affidavits/orders for Mental Health Waivers
• Issues and certifies birth and death records as requested by the public and funeral homes.
• Creates and maintains all dockets for birth and death records.
• Creates receipts for filing fees and license fees.
• Assist with reviewing court calendar to ensure all service and notice have been perfected and that all cases are prepared for court.
• Coordinates and handles daily mail and distribution of the mail within this court.
• Prepares, sorts and works all court petitions according to need as filed.
• Receives, files and enters all cases in the judicial court system and maintains dockets of all actions filed and disposed of in the Probate Court.
• Receives, files and audits all annual returns and inventories of minor/adult guardianship cases.
• Assist with and in the absence of the Chief Clerk, prepares citations, court notices for all cases filed and pending.
• Deals on a daily basis with public in answering, explaining and completing of forms for all matters filed in this court. Particularly administrative matters such as marriage licenses, Georgia Weapons Carry License and other vital records.
• Receives and responds to inquiries over the phone and in person.
• Prepares written correspondence with attorneys, agencies, applicants, petitioners and other general public.
• May perform duties of Chief Clerk in his or her absence.
• Performs other related work as may be assigned.

This position classification is not intended to be and should not be construed as an all inclusive list of all the responsibilities, skills, or working conditions as associated with the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add or remove duties and assign other duties as necessary.

Minimum Qualifications

• High School Diploma or equivalent
• Three (3) years experience in the judicial or legal system
• Combination of equivalent education and experience considered

Preferred Qualifications

• Associates degree in judicial or legal fields OR Paralegal Certificate

Knowledge, Skills and Abilities

• Knowledge of various Georgia laws and their application to civil procedures filed in the Probate Court.
• Knowledge of modern office practices and procedures.
• Knowledge of department and unit policies and procedures that apply to records functions
• Skilled in oral and written communications
• Skilled in prioritizing and scheduling assignments.
• Skilled in operating modern office equipment and software applications.
• Ability to establish and maintain effective to the general public laws applicable to the Probate Court.
• Ability to use discretion in handling confidential information appropriately.
• Ability to use tact and courtesy in dealing with public
• Ability to maintain records and compile data
• Must be able to comprehend and apply various changes in local, state and federal laws.