Principal Coordinator, Administrative Support Assistant III, Global Workplace Services

Capital One National Association; Richmond (VA); Presencial; USD 74.000 - 92.000; Jornada completa

Descripción de la vacante

Capital One is seeking an Administrative Support Assistant III in a fast‑paced Global Workplace Services environment. This role manages complex executive calendars, coordinates travel, prepares expense reports, and provides polished written communications.

You will support senior leadership, maintain operational standards, and contribute to team efficiency. Ideal candidates have 2+ years of administrative experience, proficiency with Google Workspace, and strong organizational skills.

Formación

• High school diploma or GED or equivalent certification required.
• Minimum 2 years of administrative experience in a fast-paced environment.
• Proficiency with Google Workspace (Docs/Sheets/Slides/Drive) and calendar tools.

Responsabilidades

• Manage daily calendars for 4–6 executives with priority-based scheduling.
• Arrange conference rooms, catering, A/V, and other services as needed.
• Coordinate travel and prepare expense reports in Capital One systems.
• Support team events, meetings, and ad-hoc projects with professional communications.
• Draft memos, letters, and emails; maintain strong cross‑team relationships.
• Handle general administrative duties and contribute to a collaborative culture.

Conocimientos

Administrative experience

Calendar management

Written communication

Interpersonal communication

Educación

High School Diploma

Associates Degree

Herramientas

Google Suite

Video conferencing tools (Zoom/Skype)

Descripción del empleo

Principal Coordinator, Administrative Support Assistant III, Global Workplace Services

At Capital One, we dare to dream, disrupt and deliver a better way. Our goal is simple—bring ingenuity, simplicity and humanity to an industry ripe for change. Our Global Workplace Services (GWS) team is a dynamic organization where development matters as much as our ability to provide collaborative and secure environments that drive connection, innovation and business success. Our commitment extends beyond solutions; it embraces a culture of care. We value, celebrate and respect each teammate's unique talents, experience, and contributions.

In GWS, our team manages a diverse portfolio of mixed-use owned and leased properties. We’re constantly transforming our workplace to enable our employees to work the way they work best. But it doesn’t stop there. We don’t just reimagine and create fabulous spaces and amenities, we also manage and operate them and ensure the safety and security of our employees and the community—we’re a well‑oiled machine! That’s why our team is looking to add an Administrative Support Assistant III.

The administrative professional in this role will perform a wide range of essential functions to drive organizational efficiency in a fast‑paced tech‑savvy environment. Responsibilities include strategically managing complex executive schedules, coordinating travel arrangements, preparing expense reports, and facilitating clear, professional communications. Additionally, team ambassadors provide polished written deliverables through effective proofreading and meticulous attention to detail.

An adaptable professional, you effectively prioritize and manage shifting demands. You demonstrate resourcefulness and sound judgment when managing tasks independently, applying core problem‑solving skills to ensure seamless operations. Serving as a reliable liaison for senior leadership, you maintain high operational standards and contribute directly to the efficiency and success of the team.

The Ideal Candidate Should

• Communicate clearly, professionally, and tactfully – written and verbal - to a variety of audiences
• Maintain familiarity with best practices, processes and resources available to meet customer needs
• Understand and articulate team goals
• Be flexible, and adaptable to provide a consistent
• Be able to learn skills required to perform tasks
• Consult with manager on key decisions in a timely fashion
• Support the team culture, and positively embrace change
• Manage challenges effectively within role
• Build on understanding of customer needs to make offers and deliver results
• Build relationships and a network of partners to effectively achieve results

Key Responsibilities

• Manage daily calendars for 4-6 executives, demonstrating flexibility and problem‑solving abilities to adjust or prioritize schedules based on last‑minute changes
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
• Drive key team activities and events (such as all‑hands meetings, team meetings, conferences, ordering supplies and social events)
• Prepare professional business communication documents including memos, letters, and emails
• Build and maintain good business relationships with executives and administrative staff across organizations
• Participate in general administrative duties (copying), distributing mail, ad‑hoc projects, committees and/or group events
• Promote a fun and team‑oriented work environment

Basic Qualifications

• High School Diploma, GED or equivalent certification
• At least 2 years of Administrative experience
• At least 2 years of experience in Google Suite (Google Docs, Sheets, Slides, Drive)

Preferred Qualifications

• Associates Degree
• At least 5 years of experience as an Executive Assistant or Administrative Assistant in a fast‑paced environment
• At least 3 years of calendar management supporting multiple executives
• At least 1 year of meeting and event planning experience
• At least 1 year of experience setting up video conference and Zoom or Skype technology for meeting user
• At least 1 year of experience planning ahead and managing time effectively

At this time, Capital One will not sponsor a new applicant for employment authorization for this position.

McLean, VA: $80,900 - $92,300 for Admin Support Assistant III
Richmond, VA: $73,500 - $83,900 for Admin Support Assistant III

Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well‑being. Learn more at the Capital One Careers website. Eligibility varies based on full or part‑time status, exempt or non‑exempt status, and management level.

This role is expected to accept applications for a minimum of 5 business days. No agencies please. Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non‑discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug‑free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23‑A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901‑4920; New York City’s Fair Chance Act; Philadelphia’s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.

If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1-800-304-9102 or via email at [e-mail]. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

For technical support or questions about Capital One's recruiting process, please send an email to [e-mail].

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Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).