Principal Clerk (NY HELPS) 1126-0003

Erie 1 BOCES; Buffalo (NY); On-site; USD 33,000 - 34,000; Full time

Benefits offered by this job

15 Paid annual Holidays

Generous Paid Personal/Sick time

Generous Paid Vacation days

Health and Dental plans (E1B pays 85%)

Life insurance at NO cost to you

FSA plan

Diversity, Equity, and Inclusion

Job summary

Erie1 BOCES in Buffalo, NY seeks a dedicated administrator to coordinate the Career Development Services division. The role supports filing, communications, scheduling, and program administration to ensure smooth daily operations.

The position involves preparing reports, handling payroll/attendance for CTE/Workforce staff, minutes, and various forms, while collaborating with the Division Director on projects and budget activities.

Responsibilities

• Facilitates and coordinates the activities of the Career Development Services division.
• Maintains a regular filing system concerning divisional use. Divisional Files, Teacher/Support Staff Files – Evaluations
• Processes incoming correspondence and prepares responses for communications of a routine nature.
• Places and receives telephone calls and other messages.
• Maintains a schedule of appointments and plans for conferences and interviews.
• Assists in the administration of various programs and activities as assigned by the Division Director.
• Maintains required divisional records necessary for reporting and reference.
• Assists in the preparation and analysis of surveys and other data gathering documents.
• Supervises clerical operations in the division.
• Create purchase orders and maintain files for all division purchase orders.
• Assists in other clerical/administrative functions as directed by the Division Director.
• Process payroll/Attendance for CTE/Workforce staff. Produces daily report.
• Records minutes at various CTE Meetings
• Create/Maintain Sub Lists AESOP Letter of Assurances
• Assignment Letters
• Create/Process IEA’s/SPC’s
• Process: Accident Forms, Claim Forms, Travel Conference Request Forms
• Transcript files
• Other duties may be assigned that are relevant to the civil service job description for this title.
• Process various types of official local, state and federal reports and forms. CO-Ser Reports, CTEDS, Uniform Cost, Reports, 602 Report
• Builds/Maintains budgets for CTE and Teacher Center. Does monthly billing, amendments inputting change orders from districts' requests for services
• Assists in the preparation of special reports and records - e.g. COSER data, grants
• Creates and monitors budget, prepares change orders from districts' requests for services and budget amendments for Director's approval
• Loads and monitors Perkins Grant. Completes grant paperwork as needed
• Quarterly Board Reports

Job description

Location:

Erie1 BOCES
Career and Technical Education
E1B Education Campus
West Seneca, NY

Hours:

8:00AM – 4:00PM

Hourly Rate:

$24.22

Annual Education Stipends:

$500 for Associates Degree/Accredited Training Program Certification
$1000 for Bachelors Degree
$1500 for Masters Degree

Generous Benefits Package including but not limited to the following:

• 15 Paid annual Holidays
• Generous Paid Personal/Sick time
• Generous Paid Vacation days
• Premium Health and Dental plans (E1B pays 85%)
• Life insurance at NO cost to you
• FSA plan
• Commitment to Diversity, Equity, and Inclusion
• NYS RetirementSystem
• 403b AND 457 retirement plans

Job Responsibilities:

• Facilitates and coordinates the activities of the Career Development Services division.
• Maintains a regular filing system concerning divisional use.
  Divisional Files
  Teacher/Support Staff Files – Evaluations
• Processes incoming correspondence and prepares responses for communications of a routine nature.
• Places and receives telephone calls and other messages.
• Maintains a schedule of appointments and plans for conferences and interviews.
• Assists in the administration of various programs and activities as assigned by the Division Director.
• Maintains required divisional records necessary for reporting and reference.
• Assists in the preparation and analysis of surveys and other data gathering documents.
• Supervises clerical operations in the division.
• Create purchase orders and maintain files for all division purchase orders.
• Assists in other clerical/administrative functions as directed by the Division Director.
• Process payroll/Attendance for CTE/Workforce staff. Produces daily report.
• Records minutes at various CTE Meetings
• Create/Maintain Sub Lists
  AESOP
  Letter of Assurances
• Assignment Letters
• Create/Process IEA’s/SPC’s
• Process:
  Accident Forms
  Claim Forms
  Travel Conference Request Forms
• Transcript files
• Other duties may be assigned that are relevant to the civil service job description for this title.

Supporting Role:

• Process various types of official local, state and federal reports and forms. CO-Ser Reports, CTEDS, Uniform Cost, Reports, 602 Report
• Builds/Maintains budgets for CTE and Teacher Center. Does monthly billing, amendments inputting change orders from districts' requests for services
• Assists in the preparation of special reports and records - e.g. COSER data, grants
• Creates and monitors budget, prepares change orders from districts' requests for services and budget amendments for Director's approval
• Loads and monitors Perkins Grant. Completes grant paperwork as needed
• Quarterly Board Reports

When responding to or inquiring about this Notice of Vacancy, please refer to the Posting Number noted above. Requests for reasonable accommodations at the interview under the Americans with Disabilities Act must be submitted in writing to the ADA Coordinator (Director, HumanResources) at least 48 hours prior to the interview.

Minimum Civil Service Qualifications:

There is no civil service examination required for this position for the duration of the NY HELPS Program. Candidates must meet the minimum civil service qualifications for a NYHELPS appointment as follows:

A) Graduation from high school or possession of a high school equivalency diploma and three (3) years of office clerical experience.

APPLICATIONS ACCEPTED THROUGH NOVEMBER 9, 2026