Principal Clerk (NY HELPS) 1126-0003

Erie 1 BOCES; Town of West Seneca (NY); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

15 Paid annual Holidays

Generous Paid Personal/Sick time

Generous Paid Vacation days

Premium Health and Dental plans (E1B 2

Life insurance at NO cost to you

FSA plan

NYS RetirementSystem

403b AND 457 retirement plans

Job summary

Erie1 BOCES in West Seneca, NY is seeking an administrative professional to support the Career Development Services division. You will coordinate activities, manage filings, handle routine correspondence, and maintain calendars and schedules.

The role also involves assisting in budgeting, preparing reports, processing payroll/attendance for CTE staff, and supporting various clerical tasks as directed by the Division Director.

Qualifications

• Graduation from high school or high school equivalency diploma and three years of office clerical experience.

Responsibilities

• Coordinates the activities of the Career Development Services division.
• Maintains a regular filing system concerning divisional use; divisional/files management.
• Processes incoming correspondence and prepares routine responses.
• Places and receives telephone calls and other messages; maintains appointment schedules.
• Assists in administration of programs and prepares divisional records for reporting.
• Assists in surveys and data gathering; supervises clerical operations in the division.
• Creates purchase orders and maintains division purchase order files.
• Processes payroll/attendance for CTE/Workforce staff and records minutes.
• Create/Process IEA’s/SPC’s, assignment letters, and various forms as directed.
• Supports preparation of budgets, reports, and Perkins grant-related paperwork.

Education

High school diploma or GED

Job description

Location:

Erie1 BOCES
Career and Technical Education
E1B Education Campus
West Seneca, NY

Hours:

8:00AM – 4:00PM

Hourly Rate:

$24.22

Annual Education Stipends:

$500 for Associates Degree/Accredited Training Program Certification
$1000 for Bachelors Degree
$1500 for Masters Degree

Generous Benefits Package including but not limited to the following:

• 15 Paid annual Holidays
• Generous Paid Personal/Sick time
• Generous Paid Vacation days
• Premium Health and Dental plans (E1B pays 85%)
• Life insurance at NO cost to you
• FSA plan
• Commitment to Diversity, Equity, and Inclusion
• NYS RetirementSystem
• 403b AND 457 retirement plans

Job Responsibilities:

• Facilitates and coordinates the activities of the Career Development Services division.
• Maintains a regular filing system concerning divisional use.
  Divisional Files
  Teacher/Support Staff Files – Evaluations
• Processes incoming correspondence and prepares responses for communications of a routine nature.
• Places and receives telephone calls and other messages.
• Maintains a schedule of appointments and plans for conferences and interviews.
• Assists in the administration of various programs and activities as assigned by the Division Director.
• Maintains required divisional records necessary for reporting and reference.
• Assists in the preparation and analysis of surveys and other data gathering documents.
• Supervises clerical operations in the division.
• Create purchase orders and maintain files for all division purchase orders.
• Assists in other clerical/administrative functions as directed by the Division Director.
• Process payroll/Attendance for CTE/Workforce staff. Produces daily report.
• Records minutes at various CTE Meetings
• Create/Maintain Sub Lists
  AESOP
  Letter of Assurances
• Assignment Letters
• Create/Process IEA’s/SPC’s
• Process:
  Accident Forms
  Claim Forms
  Travel Conference Request Forms
• Transcript files
• Other duties may be assigned that are relevant to the civil service job description for this title.

Supporting Role:

• Process various types of official local, state and federal reports and forms. CO-Ser Reports, CTEDS, Uniform Cost, Reports, 602 Report
• Builds/Maintains budgets for CTE and Teacher Center. Does monthly billing, amendments inputting change orders from districts' requests for services
• Assists in the preparation of special reports and records - e.g. COSER data, grants
• Creates and monitors budget, prepares change orders from districts' requests for services and budget amendments for Director's approval
• Loads and monitors Perkins Grant. Completes grant paperwork as needed
• Quarterly Board Reports

When responding to or inquiring about this Notice of Vacancy, please refer to the Posting Number noted above. Requests for reasonable accommodations at the interview under the Americans with Disabilities Act must be submitted in writing to the ADA Coordinator (Director, HumanResources) at least 48 hours prior to the interview.

Minimum Civil Service Qualifications:

There is no civil service examination required for this position for the duration of the NY HELPS Program. Candidates must meet the minimum civil service qualifications for a NYHELPS appointment as follows:

A) Graduation from high school or possession of a high school equivalency diploma and three (3) years of office clerical experience.

APPLICATIONS ACCEPTED THROUGH NOVEMBER 9, 2026