Prime Contracts Manager (Phoenix, AZ) - Austin Commercial

Austin Industries; Phoenix (AZ); On-site; USD 120,000 - 180,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Disability insurance

ESOP

Job summary

Austin Commercial is hiring a Prime Contracts Manager for the Phoenix, AZ division. The role focuses on managing prime contract administration, coordinating with Project Directors and Managers, and ensuring timely compliance with contract terms and submittals.

The ideal candidate will hold a JD and have 5+ years of post-award experience in construction contract administration, demonstrating strong communication and organizational skills.

Qualifications

• JD required for this position.
• Minimum 5 years’ post-award contract administration experience in construction or similar.
• Superior written and oral communication and people management skills.
• Ability to work independently and manage multiple tasks under tight deadlines.
• Strong customer service skills and ability to develop relationships with stakeholders.
• Ability to adapt to multiple demands and priorities.
• Excellent analytical, organizational, and management skills.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Oversee development and management of prime contract action plan to ensure compliance.
• Prepare notices and related documentation for Owner issuance by Project Director.
• Support input from Project Managers and subcontractors for data supporting prime contract communications.
• Review Owner correspondence and assign actions to team members with timely responses.
• Attend progress review meetings and publish minutes with action items.

Skills

Juris Doctor

Contract administration

Communication skills

Independent work

Time management

Relationship building

Analytical skills

Proficiency in MS Office

Education

Juris Doctor (JD)

Tools

Microsoft Office Suite

Word

Excel

Outlook

PowerPoint

Job description

Do you want to make a difference? Do you want to grow your career at one of the industry’s leading construction firms? Put your expertise and project engineering skills to work at Austin Commercial. Austin Commercial is currently seeking a Prime Contracts Manager for our Phoenix, AZ Division. We set the standard for commercial construction and we’re looking for talented construction professionals to join us. Austin is 100% employee-owned, so every one of our employee-owners has a vested interest in our success. As a result, we consistently meet and exceed our customers’ expectations with our commitment to safety, service, and integrity. Join us today. We Own It!

Essential Duties And Responsibilities

• Oversee the development, implementation, and management of prime contract action plan/matrix to ensure proper and timely compliance by Austin with prime contract administrative obligations.
• Prepare notices and related follow-up documentation to Owner for issuance by Project Director for events and circumstances as required by the prime contract, including tracking related timelines.
• Support and solicit input from applicable Project Managers and subcontractors for data, including cost and schedule information, in support of communications required by the prime contract.
• Receive and review correspondence from Owner and, in coordination with Project Director, assign actions related thereto to other project team members and monitor to ensure timely responses are issued to Owner when warranted.
• Attend progress review meetings, including OAC and change management meetings, and publish meeting minutes and ensure action items therein are timely addressed by delegated project team members.
• Assist with assembling and production of progress reports for Owner and other administrative submittals as requested by Project Director.
• Maintain and manage Project RFI and PCO logs, including distribution to appropriate team members and ensuring timely responses and input are provided from project team members.
• Assist with preparation and review of change orders and responding to work change directives.
• Assist project team, in coordination with Risk Management and Legal personnel, with development of appropriate prime contract flowdown provisions for inclusion in subcontracts.
• Assist with facilitating timely prime contract close-out, confirming that all commercial, documentary, and technical requirements are met or reconciled as required by prime contract.
• Provide guidance on contract interpretation to Project Director, in coordination with Risk Management and Legal personnel.
• Work closely with project team members to ensure understanding of key risks of project.
• Ensure compliance with corporate policies and procedures.
• Develop and teach training classes regarding contractual terms and conditions.
• Engage regularly with Risk Management and Legal personnel to maintain collaborative team relationship.
• Perform other job-related duties as assigned by Project Director.

Qualifications

• A Juris Doctor Degree is required for this position
• At least 5 years’ experience with post award contract administration in construction or similar industry.
• Superior written and oral communication and people management skills.
• Ability to work independently, efficiently, and proactively on multiple tasks under tight deadlines while maintaining a commitment to quality.
• Strong customer service skills and ability to develop effective relationships with key internal and external project stakeholders.
• Ability to adapt and adjust to multiple demands and competing priorities.
• Excellent analytical, organizational, and management skills.
• Proficiency in standard operations and communication software (Microsoft Office Suite, Word, Excel, Outlook, PowerPoint).

Benefits & Compensation

• We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan.
• We are proud to be a 100% Employee-Owned Company (ESOP)!

Austin Commercial is an Equal Opportunity Employer.

See the “Know Your Rights” poster available in English and Spanish.

About Austin Commercial

Become an owner of one of North America's most respected and fastest-growing commercial construction firms! Austin Commercial’s employee-owners put our expertise to work in regional and national operations, building iconic projects that set the bar in our industry. Whether world-class airports and aviation facilities, technologically advanced healthcare facilities, cutting-edge educational and research facilities, professional sports stadiums, high-rises, hospitality, and other leading commercial markets, Austin’s industry expertise and ingenuity are second to none. Become an employee-owner today, grow your career, and put your skills to work at Austin Commercial. To learn more about us, visit https://www.austin-ind.com/what-we-do/commercial.

No Third-Party Inquiries Please

This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so (i.e., payment must be required pursuant to the terms of a written agreement).

Any unsolicited resumes or candidate information submitted to this Company or any of its employee-owners becomes the property of the Company.

Accessibility Note

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at [phone].