Prime Accounts Representative

SourceAmerica; Vienna (VA); Hybrid; USD 80,000 - 93,000; Full time

Benefits offered by this job

Hybrid work model

Paid holidays

Vacation time

Medical, dental, and vision insurance

Retirement plan

Job summary

SourceAmerica, headquartered near Vienna, VA, is hiring a Prime Accounts Representative to support the Accounts Products team. You will reconcile invoices, verify records, and coordinate across Contract Management, Finance, and procurement to meet contract deliverables.

The ideal candidate will have 5+ years of operational experience, FAR/DFAR knowledge, and ERP proficiency, thriving in a hybrid work model with 2–3 days in the office.

Qualifications

• Bachelor's degree in business administration, accounting, finance, contract management, procurement, or operations management.
• 5+ years of experience supporting operational functions, including invoice reconciliation, documentation review, record accuracy, and issue resolution.
• Knowledge of FAR/DFAR or similar federal contracting protocols.
• Ability to manage multiple priorities, meet deadlines, and follow operational issues through resolution.
• Experience working across teams and maintaining effective relationships with customers and business partners.
• Experience using an ERP or other operational management system.
• Understanding of federal procurement requirements and the AbilityOne Program.

Responsibilities

• Reconcile subcontractor invoices against operational records and required supporting documentation.
• Verify supporting documentation and identify missing, incomplete, or inaccurate information.
• Research discrepancies and coordinate resolution with relevant teams.
• Maintain accurate records for audits, customer requests, and operational needs.
• Ensure all activities meet contract deliverables and deadlines.
• Provide status updates on open items, risks, and required actions.
• Support audits, reviews, and contract closeout processes.
• Collaborate with Contract Management, Finance, Procurement, AbilityOne contractors, and subcontractors.

Skills

Invoice reconciliation

Documentation review

Cross-team collaboration

FAR/DFAR knowledge

ERP systems

Education

Bachelor's degree in business administration

Tools

Microsoft Dynamics 365

Job description

What You\'ll Do

SourceAmerica is seeking a Prime Accounts Representative to join the Accounts Products team. This role supports the day-to-day operational functions of federal contracting where SourceAmerica is the prime contractor to the federal government. This position focuses on reconciling performing agency work completion records against contract requirements, agency invoices related to performed work, supporting documentation, and operational controls. Works collaboratively across Contract Management, Finance, Procurement, AbilityOne Federal Contractors, and subcontractors to resolve issues, maintain required records, and ensure operational activities are completed accurately and on time to meet contract deliverables.

Who is SourceAmerica

There are approximately 500 NPAs in the SourceAmerica nonprofit network that provide products or services through the AbilityOne Program and approximately 36,000 AbilityOne employees are in the SourceAmerica nonprofit network. More information can be found at www.SourceAmerica.org/who-we-are

*The ideal candidates will live within 30 commuting miles or less of the SourceAmerica's National Office, Vienna, VA; Rosemount IL, Arlington, TX or Kennesaw, GA field offices and work 2-3 days per week in the office.

How You Will Spend Your Day ...

• Reconcile subcontractor invoices against operational records and required supporting documentation, including Certificates of Destruction.
• Verify required supporting documentation as part of the reconciliation process and identify missing, incomplete, or inaccurate information.
• Research discrepancies, incorrect charges, and documentation issues, and coordinate resolution with the appropriate team or team members.
• Follow reconciliation items through resolution and maintain accurate supporting records for audits, customer requests, and other operational needs.
• Review operational documentation for completeness and accuracy.
• Ensure operational activities, documentation, and required actions are completed to support contract deliverables and deadlines.
• Coordinates with management or leadership the resolution to complex issues and/or notifies management of major contract billing or contract performance discrepancies.
• Identify operational gaps or issues and work with the appropriate owner to resolve them.
• Support operational activities related to audits, reviews, and contract closeout.
• Work closely with Contract Management, Finance, Procurement, AbilityOne Federal Contractors, and subcontractors.
• Research and resolve operational issues that cross multiple teams.
• Provide status updates on open items, risks, and needed actions.
• Support special projects and other Prime Services operational needs.
• Maintain trackers, procedures, job aids, and operational controls.
• Identify recurring issues and recommend practical process improvements.
• Help strengthen consistency, documentation, and accountability across Prime Services

Salary Range

The salary for this position falls in a range between $80,000 - $93,000 depending on your experience and geographic location in the United States.

Minimum Qualifications

• Bachelor's degree in business administration, accounting, finance, contract management, procurement, or operations management.
• 5+ years of experience supporting operational functions, including invoice reconciliation, documentation review, record accuracy, and issue resolution.
• Knowledge of Federal Acquisition Regulation (FAR) or Defense Federal Acquisition Regulation (DFAR) or similar federal contracting protocols.
• Ability to manage multiple priorities, meet deadlines, and follow operational issues through resolution.
• Experience working across teams and maintaining effective relationships with customers and business partners.
• Ability to analyze data, identify issues, and support process improvements.
• Experience using an ERP or other operational management system.
• Ability to understand federal procurement requirements and the AbilityOne Program as they relate to operational activities.

Preferred Qualifications ...

• Experience supporting federal contract or subcontractor operations.
• Experience with Microsoft Dynamics 365, or a similar ERP system.
• Knowledge of SourceAmerica and the AbilityOne Program.
• Experience supporting audits, reviews, closeout, or other operational compliance activities.
• Experience identifying and supporting process improvements in an operational environment.

Work Environment

Our organization offers a hybrid work model. The ideal candidates will live within 30 commuting miles or less of the SourceAmerica's National Office, Vienna, VA; Rosemount Il, Arlington, TX or Kennesaw, GA field offices and work 2-3 days per week in the office.

Employee Benefits

We offer a comprehensive employee benefits package that includes paid holidays, vacation time, sick leave, medical, dental, and vision insurance, a solid retirement plan, and more!

Accessibility Support

We're committed to offering reasonable accommodation to job applicants with disabilities. If you need assistance or accommodation due to disability, please contact us at Human Resources [phone] or [e-mail].

Equal Opportunity Employment

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. View our EEO Policy https://www.sourceamerica.org/sites/default/files/2022-01/eeo-policy.pdf.