Pricebook Coordinator

Toot'n Totum Food Stores, LLC.; Amarillo (TX); On-site; USD 38,000 - 58,000; Full time

Job summary

Toot'n Totum Food Stores, LLC. is seeking a Pricing Coordinator to support the Merchandising team with accurate product and pricing data management.

The role involves maintaining product setup, price changes and promotional entries within the retail system, and ensuring timely vendor updates and invoice imports across stores. You will collaborate with vendors and Store Managers, generate reports, assist audits, and help drive margin objectives while protecting data integrity.

Qualifications

• Experience with retail pricebook systems; PDI/Enterprise pricebook strongly preferred.

Responsibilities

• Enter and maintain accurate product information in pricebook system.
• Review and update product data to align with pricing strategies.
• Ensure timely entry of new items, cost changes and pricing updates from vendors.
• Collaborate with vendors to verify cost and retail accuracy.
• Generate reports to support margin and pricing decisions.
• Assist auditors with retail paperwork audits and related documentation.
• Support inventory shrink reduction initiatives.
• Spend time in stores to understand products and processes.
• Maintain organized records of pricebook activities.
• Communicate pricing updates to vendors and Store Managers.

Skills

Retail pricebook systems

MS Excel

MS Office

Communication

Data accuracy

Analytical thinking

Confidentiality

Attention to detail

Teamwork

Problem-solving

Education

High School diploma/GED

Associate’s degree or higher in Business Administration or related field

Tools

PDI Pricebook system

Job description

At Toot 'n Totum, we're committed to bringing passion and customer focus to the business. Summary: The Pricing Coordinator plays a key role on the Merchandising team to ensure accurate and timely product and pricing data management. This position is responsible for supporting and maintaining product setup, price changes and promotional entries within the retail system to support daily store operations. The Pricing Coordinator ensures timely processing of vendor updates, promotions and invoice imports while maintaining data accuracy, system integrity and effective communication of product and pricing updates across retail locations.

Supervisory Responsibilities: None

Essential Duties & Responsibilities:

• Enter and maintain accurate product information within the PDI Pricebook system, including item descriptions, product codes, costs and retail pricing.
• Review and update product data regularly to align with company pricing strategies and margin objectives.
• Ensure timely and accurate entry of new items, cost changes, and pricing updates received from vendors.
• Collaborate with vendors to verify cost and retail accuracy within the pricebook system.
• Troubleshoot and resolve pricebook-related issues, including reviewing internal reports and addressing store‑level discrepancies.
• Communicate sales, promotions and pricing updates to vendors and Store Managers to ensure proper execution.
• Generate item, retail, authorization and exception reports to support margin and pricing decisions.
• Assist auditors with retail paperwork audits and related documentation as needed.
• Support shrink reduction initiatives by identifying discrepancies and assisting in inventory loss prevention efforts.
• Gain operational insight by spending time periodically in stores to better understand products and retail processes.
• Maintain up‑to‑date knowledge of Company policies, invoice procedures, retail operations and internal communications.
• Maintain organized records and documentation related to pricebook activities and updates.
• Communicate effectively with team members in the field and at the Support Center to ensure accuracy and clarity.
• Protect company assets by maintaining confidentiality of financial, pricing and personnel information.
• Report any actions or situations that may pose a risk to team members, Guests or company operations.
• Support and facilitate organizational changes, continuous improvement and communication.
• Embody personal leadership qualities through the following: Be in the moment to ensure authentic and humanistic interactions. Continuously volunteer discretionary effort and model desired behaviors to drive business results while also leveraging and respecting separate realities. Be curious in interactions, have courageous conversations with others when needed, and take personal accountabilities for all responsibilities. Demonstrate and embody the following company values throughout the course of employment: 1) Guest Ready, 2) Honor & Value, 3) Quick, Clean & Convenient, 4) Ownership, 5) Team-Focused.

Required Skills & Abilities:

• Experience with retail pricebook systems; PDI/Enterprise pricebook strongly preferred.
• Excellent written and verbal communication skills; ability to communicate clearly and professionally.
• Excellent organizational and time management skills; keen attention to detail.
• Strong analytical and mathematical skills, ability to apply critical thinking to identify discrepancies and solve problems using data‑driven insights.
• Requires rapid and thorough decision making and creative problem‑solving skills, good judgment as well as the ability to accept personal accountability for areas of responsibility.
• Acts with integrity and professionalism; demonstrates integrity and maintains strict confidentiality of company, financial, pricing and operational information.
• Proficiency with MS Office suite; intermediate to advanced knowledge of MS Excel preferred.
• Minimal day travel; operates primarily in a professional office environment.

Education & Experience: High School diploma/GED required. Associate’s degree or higher in Business Administration or related field preferred.

Physical Requirements: Ability to stand, walk, sit, talk/hear, push/pull, climb, bend/stoop, crouch/kneel/crawl, taste/smell, balance, twist/reach, carry, grasp with hands, squat, drive and use keyboard.

Lifting Requirements: Lift/pull up to 25lbs regularly, 50lbs on occasion.

Hearing Requirements: Ability to hear alarms, communication equipment, verbal instructions and office machinery.

Cognitive Requirements: Complex reading, writing and math skills. Basic speech skills; must be able to speak, read, write & understand the English language, clerical tasks, memorization, analytical skills, function under stress & make independent decisions.

Vision Requirements: General vision requirements in addition to close vision (<20 inches), Distance Vision (>20 feet), color vision and peripheral vision.

Noise Levels: Normal (<85dB) noise levels.

Repetitive Motion(s): Regularly & repetitively use both feet and both hands.

Environmental Factors: General working conditions include an office environment with routine use of standard office equipment such as computers, telephones, photocopiers, filing systems and other typical business technology. This position is primarily sedentary and requires prolonged periods of sitting while performance desk‑based tasks such as frequent data entry, typing, and consistent use of a computer.

Toot'n Totum and its affiliated companies provides a drug‑free workplace. Toot'n Totum and its affiliated companies are an equal opportunity employer (Minority/Female/Disabled/Veteran). Our employment practices are in accordance with the laws that prohibit discrimination against qualified individuals on the basis of race, religion, color, gender, age, national origin, physical or mental disability, genetic information, veteran's status, marital status, gender identity and expression, sexual orientation, or any other status protected by applicable law.

Toot'n Totum was founded in 1950 by the Mitchell family, and has grown to over 110 business units including 98 convenience stores, kitchen, car wash locations, lube centers, Mitch's BBQ, and Wendy's/Which Wich franchises located throughout the Texas and Oklahoma panhandles, Southern Kansas, and New Mexico. A privately owned company headquartered in Amarillo, Texas, it employs over 1,700 people throughout its various divisions. For more information, visit www.tootntotum.com.