Prevailing Wage & Certified Payroll Specialist

Sims Crane; Tampa, Northern (FL, KY); Hybrid; USD 55,000 - 85,000; Full time

Job summary

Sims Crane & Equipment in Tampa, FL is seeking a Payroll Specialist responsible for accurate and timely processing of multi-state payroll, plus prevailing wage compliance and certified payroll reporting. You will partner with HR, Accounting, and Operations to ensure wage determinations and fringe benefits are correctly administered.

The role requires strong knowledge of labor classifications, CBAs, and government regulations, with experience in unions and Davis-Bacon Act preferred.

Qualifications

• Thorough understanding of payroll laws, wage and hour regulations, and payroll tax requirements.
• Strong knowledge of prevailing wage requirements, certified payroll reporting, and labor classification practices.
• Experience with Davis-Bacon Act compliance and government-funded construction projects strongly preferred.
• Experience administering payroll in a unionized environment and working with collective bargaining agreements (CBAs) strongly preferred.
• Experience processing multi-state payroll preferred.

Responsibilities

• Process weekly and monthly payroll cycles accurately and on schedule.
• Review and audit time records, earnings, deductions, taxes, and benefit withholdings.
• Maintain employee payroll records and ensure compliance with applicable federal, state, and local regulations.
• Investigate and resolve payroll discrepancies, employee inquiries, and payroll-related issues.
• Process wage garnishments, tax levies, child support orders, and other payroll adjustments.
• Assist with year-end payroll activities, including W-2 preparation and reconciliation.
• Process payroll in accordance with CBAs and union contract requirements.
• Maintain working knowledge of union wage rates, fringe benefit requirements, dues deductions, and jurisdictional rules.
• Prepare and submit union remittance reports and benefit contribution reports accurately and timely.
• Reconcile union benefit payments, deductions, and employer contributions.
• Partner with Operations, HR, and Accounting to ensure union employees are properly classified and compensated according to labor agreements.
• Maintain documentation supporting union payroll calculations and reporting requirements.
• Assist with union audits, payroll reviews, and requests for payroll documentation.
• Reconcile payroll reports, general ledger entries, payroll taxes, and benefit deductions.
• Generate payroll, labor cost, and compliance reports for management as requested.
• Support month-end and year-end accounting activities related to payroll.
• Identify opportunities to improve payroll accuracy, efficiency, and compliance.

Skills

Payroll compliance

Prevailing wage & certified payroll

Labor classification practices

Payroll software proficiency

Microsoft Excel

Analytical, auditing, reconciliation

Attention to detail

Multitasking & deadlines

Communication & customer service

Tools

Payroll software

Job description

Sims Crane & Equipment in Tampa, FL is seeking a Payroll Specialist responsible for accurate and timely processing of multi-state payroll, plus prevailing wage compliance and certified payroll reporting. You will partner with HR, Accounting, and Operations to ensure wage determinations and fringe benefits are correctly administered.

The role requires strong knowledge of labor classifications, CBAs, and government regulations, with experience in unions and Davis-Bacon Act preferred.