Prevailing Wage Administrator (Northwest)

Turner Construction Company; Seattle (WA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) plan

Health Savings Account

Flexible Spending Account

Wellness benefits

Legal plan (voluntary)

Identity theft protection

Life insurance

Short-term and long-term disability

Paid vacation

Wellness/sick time

Holidays

Paid parental leave

Tuition reimbursement

Employee referral bonuses

End-of-year appreciation pay

Job summary

Turner Construction Company is seeking a qualified specialist to support certified payroll and prevailing wage compliance in the Seattle project environment. You will maintain the payroll system, assist with site audits, and ensure subcontractor adherence to wage regulations.

Responsibilities include overseeing apprenticeship program compliance, auditing payroll submissions, and coordinating with project staff to ensure timely and accurate reporting.

Qualifications

• Associate's Degree from an accredited program and 3 years of certified payroll experience.
• Prevailing wage compliance and public works knowledge in OR/WA preferred (Oregon BOLI and WA L&I familiarity).
• Construction-related experience is a plus.
• Working knowledge of certified payroll policies and processes.
• Knowledge of DBRA and related regulations; high integrity and discretion.

Responsibilities

• Maintain electronic certified payroll compliance system and assist with project site audits and subcontractor compliance.
• Verify apprenticeship program compliance with approved agencies and submit apprentice certificates in payroll system.
• Audit subcontractor payroll submissions for accuracy and address findings; manage discrepancies.

Skills

Certified payroll

Compliance

Analytical thinking

Communication

Problem solving

Professionalism

Education

Associate's degree

Tools

LCP Tracker

Elation

eMars

MS Office

Excel

Job description

Division: Seattle Main

Project Location(s): Seattle, WA 98104 USA

Minimum Years Experience:

Travel Involved:

Job Type: Regular

Job Classification: Experienced

Education:

Job Family: Administrative Support

Compensation: Salaried Non-Exempt

Position Description

Provide services to support projects requiring certified payroll and prevailing wages within region/business unit. Maintain electronic certified payroll compliance system and assist with project site audits, subcontractor understanding, and compliance for prevailing wages.

Essential Duties & Key Responsibilities

• Apply basic understanding of federal, state and local prevailing wage laws (Davis-Bacon and Related Act (DBRA), Service Contract Act, Walsh Healy Act and other relevant regulations) and knowledgeable of prevailing wage requirements to support specific projects.
• Monitor contractor and subcontractor reporting requirements and procedures to ensure compliance with all federal, state, and local laws governing prevailing wage.
• Review all compliance requirements with and obtain reporting information from subcontractors.
• Ensure subcontractor has apprenticeship program by approved government agency with certified apprentices registered to the program. Validate apprenticeship certificates and submission of apprentice certificates into electronic certified payroll compliance system. Validate ratio of apprenticeships against permitted apprenticeship program per governing law. Audit process and record and perform pay restitution as applicable.
• Conduct subcontractor audits of submitted documents for accuracy and compliance, address findings with subcontractor.
• Oversee/conduct prevailing wage interview process on project site with subcontractors and manage documentation within certified payroll system tracking tool.
• Review and match prevailing wage interview findings to subcontractor payroll submissions; identify and manage discrepancies and elevate findings as needed.
• Monitor attendance of prevailing wage audits/interviews based on volume guidelines stated in policy and in coordination with project staff performing prevailing wage interviews.
• Administer electronic certified payroll compliance system and other owner/lender required website.
• Verify accuracy of prevailing wage records, ensuring necessary information, daily work records, and fringe benefits are included.
• Ensure timely submission of certified payroll of contractor and subcontractors, conduct audit of certified payroll reports for compliance; notify and follow up for revised certified payroll as needed.
• Verify resubmission of restitution documents requiring subcontractor to pay restitution for underpayment of wages.
• Abide by record retention guidelines established by state and/or federal government. Archive payroll records in appropriate manner.
• Maintain accurate files of certified payroll reports, affidavits, and related documents and make available for review at all times. Cooperate fully with federal, state, or local audits.
• Visit project sites to verify display of current required U.S. Department of Labor posters and other related notices or content.
• Participate in prevailing wage training and development as directed.
• Other activities, duties, and responsibilities as assigned.

The salary range for this position is estimated to be 50,000.00 - 70,000.00 USD annualized.

Turner Construction provides flexible benefits, including medical, dental, and vision coverage, financial benefits such as a 401(k) plan, Health Savings Account, Flexible Spending Account, wellness benefits, a voluntary legal plan, identity theft, life insurance, and short-term and long-term disability coverage.

In addition to our extensive benefits offerings, we provide paid vacation, wellness/sick time, holidays, paid parental leave, tuition reimbursement, employee referral bonuses, and end-of-year appreciation pay.

Qualifications

• Associate's Degree from accredited degree program and 3 years of related Certified Payroll experience, or equivalent combination of education and experience
• Experience with prevailing wage compliance, certified payroll, and public works requirements in Oregon and Washington is highly preferred, including familiarity with Oregon BOLI and Washington State L&I regulations
• Construction or construction-related industries experience, desired
• Working knowledge of certified payroll policies, operations, and processes
• Knowledge of Davis-Bacon and Related Act (DBRA) and/or other federal, state, and local regulations
• High degree of integrity, maintain confidential information, and exercise discretion
• Professional verbal and written business communication skills
• Effective active listening skills and follow-up practices
• Possess problem solving and analytical capabilities
• Professionally interact and collaborate with others
• Proficient in electronic certified payroll systems (e.g., LCP Tracker, Elation, eMars), MS Office, advanced MS Excel skills, MS Outlook
• Some travel may be required

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, talk, and hear. The employee frequently views a computer monitor and frequently uses a computer keyboard. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is occasionally required to be mobile, and the employee occasionally travels both short and long distances via a variety of conveyances. The employee occasionally performs work on-site at construction work sites, office locations, and/or off-site venues. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in an office setting. The noise in the work environment is usually quiet to moderate in an office setting. While performing the duties of this job, the employee may occasionally work at construction work sites where the employee is exposed to moving mechanical parts, high precarious places, fumes, or airborne particles, outside weather conditions, and risk of electrical shock. The noise in the work environment is usually moderate to loud. The employee is required to work in compliance with company safety policies, procedures, and applicable laws.

Turner is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.