Preschool Operations & Licensing Specialist

Oshman Family JCC; Palo Alto (CA); Vor Ort; USD 32.000 - 36.000; Vollzeit

Zusammenfassung

Oshman Family JCC in Palo Alto is seeking an Operations & Compliance Coordinator to keep the preschool organized, staffed, and licensed-ready. You’ll oversee the 4:00–6:00 PM front desk, support families at pickup, and ensure records are complete for licensing.

You’ll build staffing plans, maintain accurate rosters, manage logs and files, and coordinate with teachers and leaders so classrooms can focus on children.

Qualifikationen

• At least two years of experience in office administration, operations, or program coordination.
• Experience in a school or licensed childcare setting preferred.
• Excellent organization and deadline management.
• Calm, responsive, and friendly under interruptions.
• Strong communication to families and staff.
• Proficiency with Google Workspace or Microsoft Office; comfortable with new tech.
• Familiarity with California Community Care Licensing and Title 22 a plus.
• Must be able to complete fingerprinting and health screenings.

Aufgaben

• Keep the afternoon running smoothly: lead front desk 4:00–6:00 PM, cover lunch, welcome families and respond to questions by phone/email, coordinate drop-in requests, and finalize end-of-day procedures.
• Coordinate staffing and coverage: maintain substitute roster, plan next-day staffing, share plans with supervisors, track time-off, and assist on-duty supervisors.
• Keep licensing-ready: maintain staff compliance records, monitor expirations, review child files, follow up on incomplete information, and maintain logs and emergency drills.
• Support everyday operations: order supplies, monitor inventory, assist with classroom iPads and platforms, coordinate events, and maintain staff calendar.
• What summer looks like: continue operations at reduced scale, assist with summer registrations, and coordinate vacation coverage with the receptionist.

Kenntnisse

Office coordination

Staff scheduling

Communication

Record-keeping

Tools

Google Workspace

Microsoft Office

Jobbeschreibung

Oshman Family JCC in Palo Alto is seeking an Operations & Compliance Coordinator to keep the preschool organized, staffed, and licensed-ready. You’ll oversee the 4:00–6:00 PM front desk, support families at pickup, and ensure records are complete for licensing.

You’ll build staffing plans, maintain accurate rosters, manage logs and files, and coordinate with teachers and leaders so classrooms can focus on children.