Premium Incentive Travel Experience Coordinator

World Travel, Inc.; Exton (PA); On-site; USD 65,000 - 85,000; Full time

Job summary

World Travel, Inc. seeks an Incentive Experience & Destination Coordinator to support execution of high-end corporate incentive travel programs. You will bridge operations, DMCs, and VIP attendees, managing attendee registration, timelines, and supplier coordination.

This mid-level role requires 2–4 years of events experience, familiarity with registration platforms like Cvent, and strong project management skills. Occasional domestic and international travel up to 25–35% may be required.

Qualifications

• 2–4 years of hands-on corporate events and travel logistics experience.
• Experience with premium incentive programs and destination knowledge.
• Ability to coordinate multiple workstreams and manage deadlines.
• Familiarity with attendee data management and registration platforms (preferred).
• Strong vendor coordination with hotels, DMCs, and transport providers.

Responsibilities

• DMC liaison, confirm timelines, manifests, and activity sheets.
• Sourcing support, venue matrices, and collateral organization.
• On-site operational support and live event problem solving.
• Timeline oversight using project boards (Asana/Trello) and budget tracking.

Skills

Event coordination

Vendor management

Registration data

Communication

Travel logistics

Project coordination

Budget tracking

Cvent

Canva

PowerPoint

Asana

Trello

Tools

Cvent

Canva

PowerPoint

Asana

Trello

Job description

World Travel, Inc. seeks an Incentive Experience & Destination Coordinator to support execution of high-end corporate incentive travel programs. You will bridge operations, DMCs, and VIP attendees, managing attendee registration, timelines, and supplier coordination.

This mid-level role requires 2–4 years of events experience, familiarity with registration platforms like Cvent, and strong project management skills. Occasional domestic and international travel up to 25–35% may be required.