Administrative Assistant

Levy Restaurants; Milwaukee (WI); On-site; USD 26,139 - 37,229; Full time

Benefits offered by this job

Instapay (early access to your wages)

Health and Wellness Program

Employee Assistance Program

Job summary

Levy Restaurants is seeking a Premium Administrative Assistant for their Milwaukee location. The ideal candidate will possess exceptional organizational skills and proficiency in Microsoft Office, managing various administrative tasks to support the Premium leadership and Culinary teams.

This position involves significant multitasking and communication responsibilities, including managing calendars, preparing operational documents, and maintaining office records.

Benefits include instapay, wellness programs, and an employee shopping program.

Qualifications

• Exceptional organizational skills and strong attention to detail.
• Strong ability to multitask and manage multiple deadlines simultaneously.
• Professional and polished office presence.

Responsibilities

• Create, update, and maintain daily office communication boards.
• Manage weekly packet preparation including planning materials.
• Provide direct administrative support to the Premium Director and team.

Skills

Organizational skills

Multitasking

Written and verbal communication

Problem-solving

Proficiency in Microsoft Office Suite

Experience with Canva

Job description

Position Title: Premium Administrative Assistant

Pay Range: $23 per hour

Job Responsibilities

• Create, update, and maintain daily office communication boards, break boards, assignment boards, and planning documents for Premium leadership and Culinary teams
• Prepare and print daily operational packets, BEO booklets, and event materials for leadership, chefs, supervisors, and support teams
• Manage weekly packet preparation including 7-day, 14-day, and 28-day planning materials and maintain department binders and master files
• Create menu signage for buffets, tastings, chef’s tables, coffee stations, and premium events
• Review signage with culinary leadership, make edits as needed, and ensure all signage is prepared at least one week in advance
• Submit and track internal operational requests such as power, tables, and setup needs through event systems while staying ahead of deadlines
• Maintain office supply inventory including signage materials, lamination supplies, cardstock, labels, paper clips, and event support materials
• Ensure coffee, tea, beverage signage, and supporting printed materials remain fully stocked and organized
• Provide direct administrative support to the Premium Director, Assistant Director, Premium Managers, and Culinary leadership
• Manage calendars, appointments, department deadlines, and meeting preparation
• Prepare meeting agendas, attend meetings, and record meeting notes as needed
• Coordinate and distribute post-event reports, recap documents, and operational communications
• Answer telephones, direct calls, manage correspondence, and respond to department inquiries
• Organize, copy, sort, and maintain department records, reports, and office files
• Type, format, proofread, and edit reports, correspondence, and operational documents
• Assist with special projects and additional administrative duties as assigned

Qualifications

• Exceptional organizational skills and strong attention to detail
• Strong ability to multitask and manage multiple deadlines simultaneously
• Excellent written and verbal communication skills
• Ability to work independently and proactively without constant supervision
• Strong sense of urgency, follow-through, and problem‑solving ability
• Professional and polished office presence
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Experience with Canva or similar design software strongly preferred
• Previous experience in administrative support, office coordination, executive assistance, or operations support preferred
• Hospitality or event industry experience is helpful, but not required
• Flexibility to occasionally support early mornings, evenings, or weekends depending on event schedules

Benefits

• Instapay (early access to your wages) and high‑interest savings through the EVEN app
• Associate Shopping Program
• Health and Wellness Program
• Discount Marketplace
• Employee Assistance Program

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Compass Group is an equal‑opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.