Preconstruction Estimating Coordinator-Self-Perfom

Graycor; Oak Brook (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Graycor is seeking a Preconstruction Estimating Coordinator to support the self-perform preconstruction team in Oak Brook, IL. You will assist with union or subcontractor engagement, document management, and day-to-day preconstruction operations.

This role involves coordinating with internal departments on insurance, safety, quality, tax, and bonding reviews, creating bid boards, performing quantity take-offs, and helping with subcontractor prequalification and Bridgit Bench management.

Qualifications

• Associates or undergraduate degree in communications or marketing, or relevant discipline preferred.
• 1–3 years of experience as an Estimating Administrator or construction related field.
• Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Experience with BuildingConnected, TradeTapp, or Bridgit Bench is a plus.
• Strong attention to detail and ability to manage multiple priorities.
• Excellent verbal and written communication; professional interaction with internal teams and vendors.
• Ability to work in a team to meet deadlines.

Responsibilities

• Provide document control for preconstruction pursuits.
• Facilitate reviews with internal departments (insurance, safety, quality, tax, bonding).
• Coordinate information requests between preconstruction teams and clients/engineers.
• Create the bid board for preconstruction pursuits.
• Outreach to subcontractors to support pursuits.
• Perform quantity take-offs as needed.
• Support trade assignments and subcontractor prequalification.
• Maintain Bridgit Bench assignments.
• Suggest improvements to preconstruction processes.
• Organize deliverables for final proposals.
• Handle other duties as assigned.

Skills

Microsoft Office Suite

Attention to detail

Organizational skills

Communication skills

Subcontractor outreach

Team collaboration

Education

Communications/Marketing degree

Tools

BuildingConnected

TradeTapp

Bridgit Bench

Job description

Graycor is currently looking for an Preconstruction Estimating Coordinator to provide support to the self perform preconstruction team. The role involves assisting the preconstruction team with union or subcontractor engagement, document management, and the day-to-day operations of the preconstruction group.

Job Description

• Provide document control for preconstruction pursuits.
• Facilitate insurance, safety, quality, tax, and bonding reviews with internal departments.
• Facilitate information requests from preconstruction teams to clients / engineers.
• Creation of the bid board for preconstruction pursuits
• Subcontractor outreach to support preconstruction pursuits.
• Complete quantity take-offs as needed to support preconstruction pursuits.
• Support preconstruction efforts with trade assignments.
• Support subcontractor prequalification.
• Maintain preconstruction estimator assignments in Bridgit Bench
• Participate in teams to identify ways to continuously improve preconstruction process.
• Organize preconstruction deliverables for incorporation into final proposals.
• Other duties as assigned.

Position Requirements

• Associates or undergraduate degree in communications or marketing, or relevant discipline preferred.
• 1 – 3 years of experience as an Estimating Administrator or construction related field.
• Microsoft Office Skills (Outlook, Excel, Word, PowerPoint). BuildingConnected, TradeTapp, or Bridgit Bench would be considered as plus.
• Attention to detail, organization skills and the ability to manage multiple, competing priorities.
• Willingness to make subcontractor phone calls for multiple hours at a time.
• Communicates clearly and proactively both verbally and in writing.
• Conveys a sense of urgency and projects a positive, proactive desire to support a broad range of initiatives.
• The ability to interact professionally and effectively with in-house personnel and vendors in the marketplace.
• Ability to work within a team environment to meet strict and changing deadlines.