Preconstruction Estimating Coordinator

Graycor; Phoenix (AZ); On-site; USD 42,000 - 56,000; Full time

Job summary

Graycor is seeking a Preconstruction Coordinator to support the preconstruction team in Phoenix, AZ. This role focuses on subcontractor engagement, document management, and day-to-day coordination to help win bids.

The ideal candidate has 1–3 years in estimating administration or related construction work, with strong Microsoft Office skills and the ability to work in a collaborative, deadline-driven environment. Experience with Bridgit Bench or BuildingConnected is a plus.

Qualifications

• Associates or undergraduate degree in communications or marketing, or relevant discipline preferred.
• 1–3 years of experience as an Estimating Administrator or construction related field.
• Microsoft Office Skills (Outlook, Excel, Word, PowerPoint). BuildingConnected, TradeTapp, or Bridgit Bench would be considered as plus.
• Attention to detail, organization skills and the ability to manage multiple, competing priorities.
• Willingness to make subcontractor phone calls for multiple hours at a time.
• Communicates clearly and proactively both verbally and in writing.
• Conveys a sense of urgency and projects a positive, proactive desire to support a broad range of initiatives.
• The ability to interact professionally and effectively with in-house personnel and vendors in the marketplace.
• Ability to work within a team environment to meet strict and changing deadlines.

Responsibilities

• Provide document control for preconstruction pursuits.
• Facilitate insurance, safety, quality, tax, and bonding reviews with internal departments.
• Facilitate information requests from preconstruction teams to clients / engineers.
• Creation of the bid board for preconstruction pursuits
• Subcontractor outreach to support preconstruction pursuits.
• Complete quantity take-offs as needed to support preconstruction pursuits.
• Support preconstruction efforts with trade assignments.
• Support subcontractor prequalification.
• Maintain preconstruction estimator assignments in Bridgit Bench
• Participate in teams to identify ways to continuously improve preconstruction process.
• Organize preconstruction deliverables for incorporation into final proposals.
• Other duties as assigned.

Skills

Attention to detail

Organization skills

Clear communication

Multitasking

Team collaboration

Education

Associates or undergrad in communications or marketing or relevant discipline

Tools

Bridgit Bench

BuildingConnected

TradeTapp

Outlook

Excel

PowerPoint

Word

Job description

Graycor is currently looking for a Preconstruction Coordinator to provide support to the preconstruction team. The role involves assisting the preconstruction team with subcontractor engagement, document management, and the day-to-day operations of the preconstruction group.

Job Description

• Provide document control for preconstruction pursuits.
• Facilitate insurance, safety, quality, tax, and bonding reviews with internal departments.
• Facilitate information requests from preconstruction teams to clients / engineers.
• Creation of the bid board for preconstruction pursuits
• Subcontractor outreach to support preconstruction pursuits.
• Complete quantity take-offs as needed to support preconstruction pursuits.
• Support preconstruction efforts with trade assignments.
• Support subcontractor prequalification.
• Maintain preconstruction estimator assignments in Bridgit Bench
• Participate in teams to identify ways to continuously improve preconstruction process.
• Organize preconstruction deliverables for incorporation into final proposals.
• Other duties as assigned.

Position Requirements

• Associates or undergraduate degree in communications or marketing, or relevant discipline preferred.
• 1 – 3 years of experience as an Estimating Administrator or construction related field.
• Microsoft Office Skills (Outlook, Excel, Word, PowerPoint). BuildingConnected, TradeTapp, or Bridgit Bench would be considered as plus.
• Attention to detail, organization skills and the ability to manage multiple, competing priorities.
• Willingness to make subcontractor phone calls for multiple hours at a time.
• Communicates clearly and proactively both verbally and in writing.
• Conveys a sense of urgency and projects a positive, proactive desire to support a broad range of initiatives.
• The ability to interact professionally and effectively with in-house personnel and vendors in the marketplace.
• Ability to work within a team environment to meet strict and changing deadlines.