Preconstruction Coordinator: Proposals & Coordination

APi Construction Company; New Brighton, Northern (MN, KY); Hybrid; USD 47,000 - 71,000; Full time

Benefits offered by this job

Medical Insurance

Vision & Dental

401(k) Match

Profit Sharing

Stock Purchase Plan

Paid Time Off

FSA/HSA

Training & Development

Job summary

APi Inc. in New Brighton, MN is seeking a Preconstruction Coordinator to provide high-level administrative and coordination support to the Preconstruction team. The role manages project information, calendars, meetings, proposals, and bid development while supporting marketing and client-facing efforts.

The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced construction/preconstruction environment with multiple deadlines and stakeholders.

Qualifications

• High school diploma or equivalent; associate or bachelor preferred.
• 2+ years of administrative, coordination, or office support experience.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint or equivalent.
• Experience with PDF editing tools (Adobe Acrobat, Bluebeam) preferred.
• Familiarity with construction/preconstruction processes is a plus.
• Experience supporting proposals or marketing efforts (RFPs/RFQs, presentations) preferred.

Responsibilities

• Manage calendars for preconstruction leadership and team members, including scheduling internal and external meetings.
• Coordinate logistics for meetings, presentations, and events (rooms, virtual links, catering, materials).
• Assist in preparation, formatting, and proofing of proposals, qualification packages, and bid submissions.
• Maintain and update standard proposal content, such as team resumes, project sheets, and boilerplate language.
• Maintain organized filing systems and control document versions; support bid documents and distribute drawings/updates.
• Assist with client presentations and light marketing tasks as needed.

Skills

Communication skills

Multitasking

Decision making

Organization

Detail oriented

Education

High school diploma

Business degree

Communications degree

Construction management degree

Tools

Microsoft Office

PDF editing tools

Job description

APi Inc. in New Brighton, MN is seeking a Preconstruction Coordinator to provide high-level administrative and coordination support to the Preconstruction team. The role manages project information, calendars, meetings, proposals, and bid development while supporting marketing and client-facing efforts.

The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced construction/preconstruction environment with multiple deadlines and stakeholders.