Preconstruction Bid Coordinator

ADP, Inc.; Charlotte (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

Climate Systems is seeking a Bid Coordinator to support estimating and preconstruction in Charlotte, NC. The role coordinates bid invitations, documents, and submissions while tracking deadlines and communications with contractors and vendors.

The position emphasizes organization, attention to detail, and the ability to manage multiple bids and follow through on priced requests while supporting estimators and leadership.

Qualifications

• Must have high school diploma or equivalent.
• Strong organizational skills and attention to detail are essential.
• Ability to manage multiple projects and deadlines simultaneously.
• Clear written and verbal communication skills are required.
• Proficiency with Microsoft Outlook, Excel, Word, and PDF tools.
• Ability to learn and use online bidding platforms and company systems.

Responsibilities

• Monitor bid invitations and review key details like location and deadlines.
• Maintain bid log and calendar with assignments, status, and follow‑ups.
• Organize and distribute drawings, specs, addenda, and bid docs.
• Coordinate access to bidding platforms and project information.
• Prepare and assemble proposal documents using templates.
• Submit proposals and confirm receipt, keeping copies on file.

Skills

Organizational skills

Attention to detail

Multitasking

Clear written and verbal communication

Team coordination

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

PDF software

Construction bidding platforms

Job description

Climate Systems is seeking a Bid Coordinator to support estimating and preconstruction in Charlotte, NC. The role coordinates bid invitations, documents, and submissions while tracking deadlines and communications with contractors and vendors.

The position emphasizes organization, attention to detail, and the ability to manage multiple bids and follow through on priced requests while supporting estimators and leadership.