Preconstruction Services Specialist

Wharton-Smith, Inc.; Sanford, Northern (FL, KY); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Wharton-Smith, Inc. is seeking a Preconstruction Specialist to support the daily operations of the Preconstruction team at our Sanford, FL corporate office.

The role emphasizes bid coordination, subcontractor outreach, and database maintenance to help meet project deadlines. The ideal candidate will have strong organizational skills, attention to detail, and excellent communication, with experience in construction preconstruction or bidding support preferred.

Qualifications

• Strong organizational skills and ability to manage multiple priorities.
• Excellent attention to detail and accuracy.
• Ability to work independently and follow established processes.
• Strong written and verbal communication skills.
• Ability to build effective working relationships with subcontractors, suppliers, and internal teams.
• Proficiency with Microsoft Office and adaptability to bidding software.

Responsibilities

• Support bid preparation, including bid documents, bid schedules, addenda, and competitive bid submissions.
• Coordinate communication with subcontractors and suppliers regarding plans, specifications, bid requirements, and project information.
• Support iSqFt project setup, plan orders, subcontractor outreach, and project database maintenance.
• Assist with MWBE Good Faith Efforts outreach and documentation.
• Assist with bond and insurance requests and follow up on outstanding requirements.
• Support QA/QC activities for GMP bid packages and other preconstruction deliverables.
• Provide support for bid-day logistics and coordination with internal teams and offices.
• Maintain accurate project, subcontractor, and bidding information in departmental systems and databases.
• Communicate with internal and external contacts to obtain information, address outstanding items, and support project deadlines.
• Provide general administrative and coordination support to the Preconstruction team as needed.

Skills

Organizational skills

Attention to detail

Independent work

Written & verbal communication

Relationship building

Microsoft Office

Bidding software

Tools

iSqFt

Job description

Wharton-Smith, Inc., a highly regarded General Contractor throughout the Southeast, is seeking qualified candidates for the position of Preconstruction Specialist. We are currently seeking someone who is willing to work in our corporate office in Sanford, FL.

GENERAL DESCRIPTION:

Supports the daily operations of the Preconstruction team through coordination and communication with Preconstruction management, estimators, subcontractors, and internal departments. The Preconstruction Specialist provides administrative and project support for bidding, subcontractor outreach, bid documentation, GMP bidding activities, and other preconstruction support functions.

This position works with attention to detail and increasing independence while supporting project deadlines, departmental processes, and the overall needs of the Preconstruction team.

RESPONSIBILITIES:

• Support bid preparation, including bid documents, bid schedules, addenda, and competitive bid submissions.
• Coordinate communication with subcontractors and suppliers regarding plans, specifications, bid requirements, and project information.
• Support iSqFt project setup, plan orders, subcontractor outreach, and project database maintenance.
• Assist with MWBE Good Faith Efforts outreach and documentation.
• Assist with bond and insurance requests and follow up on outstanding requirements.
• Support QA/QC activities for GMP bid packages and other preconstruction deliverables.
• Provide support for bid-day logistics and coordination with internal teams and offices.
• Maintain accurate project, subcontractor, and bidding information in departmental systems and databases.
• Communicate with internal and external contacts to obtain information, address outstanding items, and support project deadlines.
• Provide general administrative and coordination support to the Preconstruction team as needed.

QUALIFICATIONS:

• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently and follow established processes and procedures.
• Strong written and verbal communication skills.
• Ability to build effective working relationships with subcontractors, suppliers, project teams, and internal departments.
• Proficiency with Microsoft Office and the ability to learn and effectively utilize Preconstruction and bidding software.
• Previous experience supporting construction, estimating, preconstruction, or a related function preferred.

Equal Opportunity Employer/Veterans/Disability

Wharton-Smith provides equal opportunity to qualified disabled veterans, Pre-JVA special disabled veterans and individuals with disabilities to online application systems by making reasonable accommodation to ensure equal access for submitting to job openings. (i.e., wheelchair accessibility, website accessibility, etc).

Our recruiting process is centralized and managed exclusively by the HR Department. We do not pay agency fees for unsolicited resumes. An unsolicited resume is defined as any resume submitted by a recruiter who has not been pre-approved by HR, has not signed our recruiting agreement, and has not been engaged by HR to fill a specific position.