Pre-Mail Data Specialist

Penn State University; State College (Centre County); On-site; USD 40,608 - 58,836; Full time

Job summary

Penn State Auxiliary & Business Services is seeking a full-time, on-campus Pre‑Mail Variable Data & Print Specialist for the Multimedia and Print Center (MPC). You will prepare and manage mailing data to meet USPS automation requirements, run variable data printing, and produce USPS documentation, while operating print/mail equipment.

You will collaborate with cross-functional teams, contribute to process improvements, and support MPC’s mission of high-quality, efficient print and mail

Qualifications

• GED or HS diploma with 2+ years of relevant experience.
• 2+ years of relevant experience in mailing/print or related field.
• No certifications required; background checks per University policies.

Responsibilities

• Prepare and manage mailing data to meet USPS automation requirements.
• Conduct variable data printing and produce USPS documentation.
• Operate print/mail equipment and prepare print-ready files.
• Provide backup support across Pre-Mail functions.
• Collaborate with customer service, design, print, and mailing teams; contribute to process improvements.

Skills

Microsoft Office

Basic math

Education

GED/HS diploma

Tools

FusionPro

InDesign

Adobe Acrobat

Job description

Position Overview

Penn State Auxiliary & Business Services is hiring a full‑time, on‑campus Pre‑Mail Variable Data & Print Specialist for its Multimedia and Print Center (MPC). The role focuses on preparing and managing mailing data to meet U.S. Postal Service automation requirements, including address list processing, NCOA updates, data formatting, variable data printing, and producing USPS documentation. The position also involves operating print/mail equipment, preparing print‑ready files, and providing backup support across Pre‑Mail functions. The specialist works closely with customer service, design, print, and mailing teams, contributes to process improvement, and supports MPC’s mission of high‑quality, efficient print and mail services. The role emphasizes teamwork, continuous learning, workplace safety, and a respectful, inclusive environment.

Responsibilities

• Prepare and manage mailing data to meet U.S. Postal Service automation requirements, including address list processing, NCOA updates, and data formatting.
• Conduct variable data printing and produce USPS documentation.
• Operate print and mail equipment and prepare print‑ready files.
• Provide backup support across Pre‑Mail functions.
• Collaborate with customer service, design, print, and mailing teams and contribute to process improvement.

Qualifications

• Strong computer skills, especially Microsoft Office, and basic math ability.
• Knowledge of postal regulations and experience with variable data and design software such as FusionPro, InDesign, and Adobe Acrobat (preferred).

Minimum Education, Work Experience & Required Certifications

General Equivalency Diploma (GED) or High School (HS). 2+ years of relevant experience. Required certifications: None. Background checks required in accordance with University policies.

Salary & Benefits

The salary range for this position is $40,608.00 – $58,836.00. Penn State offers comprehensive medical, dental, and vision coverage; robust retirement plans; paid time off including holidays, vacation, and sick leave; and a generous 75% tuition discount for employees and eligible spouses and children.

EEO Statement

Penn State is an equal‑opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.