Pre Lit Employment Paralegal

Willis Spangler Associates LTD LPA; Hilliard (OH); On-site; USD 40,000 - 60,000; Full time

Job summary

Willis Spangler Associates seeks an organized Employment Law Paralegal to manage pre-litigation matters from client intake through settlement. You will work closely with attorneys to ensure timely progress, accurate documentation, and professional client communication.

The ideal candidate has paralegal experience in employment law, strong deadlines discipline, and the ability to handle confidential information with discretion.

Qualifications

• Previous paralegal or legal assistant experience required; employment law or pre-litigation experience strongly preferred.
• Familiarity with employment-related administrative claims and agency procedures, including EEOC and OCRC matters, preferred.
• Strong organizational skills with the ability to manage multiple cases and competing deadlines.
• Excellent written and verbal communication skills, with a strong commitment to client service.
• Ability to draft professional correspondence and legal documents with accuracy and attention to detail.

Responsibilities

• Manage employment law matters throughout the pre-litigation process, including client onboarding, case development, administrative charges, settlement preparation, and file closure.
• Serve as a primary point of contact for clients, providing timely updates, responding to inquiries, and maintaining professional, compassionate communication.
• Draft and prepare legal correspondence, demand letters, administrative charges, authorizations, and other pre-litigation documents under attorney supervision.
• Track and monitor statutes of limitations, filing deadlines, case milestones, and follow-up activities.
• Coordinate with opposing counsel, administrative agencies, and other parties regarding case status, documentation, and scheduling.
• Assist attorneys with settlement negotiations, mediation preparation, and settlement documentation.
• Maintain accurate, organized, and up-to-date electronic case files within the firm's case management system.
• Proactively monitor case progress, identify outstanding tasks, and ensure timely follow-up to keep matters moving forward.
• Coordinate attorney calendars, scheduling, and communications as needed.
• Support new client intake and other administrative functions to ensure efficient team operations.

Skills

Paralegal experience

Employment law knowledge

Client communication

Case management

Attention to detail

Tools

Prevail

Microsoft Office

Job description

Employment Law Paralegal – Pre-Litigation

Willis Spangler Associates | Hillard, Ohio

About Us

Willis Spangler Associates is a client-focused law firm dedicated to providing exceptional legal representation in Employment Law, Workers' Compensation, Personal Injury, Social Security Disability, and Bankruptcy. We take pride in our collaborative team environment, commitment to our clients, and core values of being Supportive, Transparent, Outcome Driven, Results Oriented, and Yes Minded.

Position Overview

We are seeking a motivated, detail-oriented Pre-Litigation Employment Paralegal to join our Employment Law team. This position plays an important role in managing employment matters from initial client engagement through the pre-litigation process, working closely with attorneys to ensure cases progress efficiently and clients receive exceptional service.

The ideal candidate is highly organized, proactive, and comfortable managing multiple cases, deadlines, and priorities. We are looking for someone who takes ownership of their responsibilities, communicates effectively, and anticipates next steps rather than waiting for direction.

Key Responsibilities

• Manage employment law matters throughout the pre-litigation process, including client onboarding, case development, administrative charges, settlement preparation, and file closure.
• Serve as a primary point of contact for clients, providing timely updates, responding to inquiries, and maintaining professional, compassionate communication.
• Draft and prepare legal correspondence, demand letters, administrative charges, authorizations, and other pre-litigation documents under attorney supervision.
• Track and monitor statutes of limitations, filing deadlines, case milestones, and follow-up activities.
• Coordinate with opposing counsel, administrative agencies, and other parties regarding case status, documentation, and scheduling.
• Assist attorneys with settlement negotiations, mediation preparation, and settlement documentation.
• Maintain accurate, organized, and up-to-date electronic case files within the firm's case management system.
• Proactively monitor case progress, identify outstanding tasks, and ensure timely follow-up to keep matters moving forward.
• Coordinate attorney calendars, scheduling, and communications as needed.
• Support new client intake and other administrative functions to ensure efficient team operations.

Qualifications

• Previous paralegal or legal assistant experience required; employment law or pre-litigation experience strongly preferred.
• Familiarity with employment-related administrative claims and agency procedures, including EEOC and OCRC matters, preferred.
• Strong organizational skills with the ability to manage multiple cases and competing deadlines.
• Excellent written and verbal communication skills, with a strong commitment to client service.
• Ability to draft professional correspondence and legal documents with accuracy and attention to detail.
• Proficiency with Microsoft Office and electronic case management systems; experience with Prevail is a plus.
• Strong critical-thinking, problem-solving, and follow-through skills.
• Ability to work independently while collaborating effectively with attorneys and team members.
• Demonstrated professionalism, discretion, and ability to handle confidential information.

What We're Looking For

Beyond technical experience, we value individuals who brings a positive attitude, accountability, and a team-first mindset. Our ideal candidate:

• Takes initiative: Anticipates needs, identifies next steps, and keeps cases progressing.
• Owns their work: Follows through on responsibilities, deadlines, and commitments.
• Communicates with care: Understands that clients are often navigating difficult employment situations and deserve responsiveness, empathy, and professionalism.
• Pays attention to details: Recognizes that accuracy, organization, and deadlines are essential to successful case management.
• Embraces teamwork: Supports colleagues, welcomes feedback, and contributes to a positive workplace culture.