Pre-Litigation Employment Paralegal-Detail-Driven Support

Willis Spangler Associates LTD LPA; Hilliard (OH); On-site; USD 40,000 - 60,000; Full time

Job summary

Willis Spangler Associates seeks an organized Employment Law Paralegal to manage pre-litigation matters from client intake through settlement. You will work closely with attorneys to ensure timely progress, accurate documentation, and professional client communication.

The ideal candidate has paralegal experience in employment law, strong deadlines discipline, and the ability to handle confidential information with discretion.

Qualifications

• Previous paralegal or legal assistant experience required; employment law or pre-litigation experience strongly preferred.
• Familiarity with employment-related administrative claims and agency procedures, including EEOC and OCRC matters, preferred.
• Strong organizational skills with the ability to manage multiple cases and competing deadlines.
• Excellent written and verbal communication skills, with a strong commitment to client service.
• Ability to draft professional correspondence and legal documents with accuracy and attention to detail.

Responsibilities

• Manage employment law matters throughout the pre-litigation process, including client onboarding, case development, administrative charges, settlement preparation, and file closure.
• Serve as a primary point of contact for clients, providing timely updates, responding to inquiries, and maintaining professional, compassionate communication.
• Draft and prepare legal correspondence, demand letters, administrative charges, authorizations, and other pre-litigation documents under attorney supervision.
• Track and monitor statutes of limitations, filing deadlines, case milestones, and follow-up activities.
• Coordinate with opposing counsel, administrative agencies, and other parties regarding case status, documentation, and scheduling.
• Assist attorneys with settlement negotiations, mediation preparation, and settlement documentation.
• Maintain accurate, organized, and up-to-date electronic case files within the firm's case management system.
• Proactively monitor case progress, identify outstanding tasks, and ensure timely follow-up to keep matters moving forward.
• Coordinate attorney calendars, scheduling, and communications as needed.
• Support new client intake and other administrative functions to ensure efficient team operations.

Skills

Paralegal experience

Employment law knowledge

Client communication

Case management

Attention to detail

Tools

Prevail

Microsoft Office

Job description

Willis Spangler Associates seeks an organized Employment Law Paralegal to manage pre-litigation matters from client intake through settlement. You will work closely with attorneys to ensure timely progress, accurate documentation, and professional client communication.

The ideal candidate has paralegal experience in employment law, strong deadlines discipline, and the ability to handle confidential information with discretion.