Pre-Licensure Program Coordinator

Belmont University; Nashville (TN); On-site; USD 42,000 - 66,000; Full time

Job summary

Belmont University seeks a qualified Pre-Licensure Program Coordinator within the College of Nursing. This staff, full-time role focuses on supporting undergraduate students, coordinating events, licensure processes, and program operations.

The role requires a Master’s degree and 4–6 years of relevant experience, with strong communication and Microsoft Office skills to manage complex schedules and regulatory coordination.

Qualifications

• Master's degree in a relevant field is required.
• 4-6 years experience in a similar role is required.
• A background check satisfactory to the University will be required.
• Belmont participates in E-Verify and is an equal opportunity employer.

Responsibilities

• Organize and execute major undergraduate student events (orientation, White Coat ceremonies, pinning, graduation).
• Serve as primary liaison between students and university offices on procedures, policies, and resources.
• Oversee daily administrative tasks, faculty communications, scheduling, and compliance tracking.
• Coordinate purchasing and financial documentation for pre-licensure programs with the business office.
• Coordinate licensure activities, NCLEX prep sessions, and post-graduation licensure support.
• Monitor academic progression communications and archive committee documentation and metrics.

Skills

Analytical thinking

Critical thinking

Program management

Written communications

Technical skills

Fast-paced environment

Diversity work

Education

Master's degree in a relevant field

Tools

Microsoft Office

Basic databases

Job description

We are now accepting applications for a qualified Pre-Licensure Program Coordinator at Belmont University.

Employment Type

Staff

Internal Job Category

Non-Exempt (Staff)
Full-Time

Department

College of Nursing

Hours

37.5

Primary Duties and Responsibilities

The Pre-licensure Program Coordinator supports undergraduate nursing students and program operations within Belmont University's College of Nursing. Serving as a key liaison across students, faculty, university offices, and external regulatory bodies, the Coordinator oversees daily administrative operations, event planning, licensure coordination, and student engagement initiatives. The role ensures seamless execution of major student events, manages compliance processes related to licensure and academic progression, and facilitates effective communication to enhance the overall undergraduate experience and support the program's academic integrity.

Primary Position Responsibilities

• Event Planning and Execution: Organizes and executes significant undergraduate student events such as new student orientation, White Coat ceremonies, Pinning ceremonies, graduation events, and related programming to enhance student experiences.
• Administrative and Student Liaison: Serves as a primary contact between students and university administrative offices, providing guidance and assistance on academic procedures, policies, and resource access.
• Program Coordination and Daily Operations: Oversees daily administrative tasks, supports Undergraduate Program Chairs with faculty communications, scheduling, and compliance tracking; manages classroom and resource scheduling, and maintains detailed records of key program metrics and documentation.
• Operational and Purchasing Coordination (Pre-Licensure Programs): Supports purchasing operations for pre-licensure nursing programs, including order processing for instructional and event-related needs. Maintains accurate financial documentation and assists in ensuring alignment with Belmont University financial procedures, in collaboration with the business office and program leadership.
• Student Engagement and Programming: Coordinates departmental programming, maintains the departmental events calendar, collaborates on planning with leadership teams, and ensures effective communication through timely website updates.
• Licensure and NCLEX Coordination: Oversees RN licensure processes, coordinates communication with state licensing agencies, organizes informational sessions on licensure and NCLEX preparation, and provides ongoing licensure support post-graduation.
• Academic Progression and Compliance: Monitors student academic progression, manages academic communications related to progression, dismissal, readmission, and appeals processes, and coordinates collection and archival of committee documentation and academic metrics for continuous improvement.

The above statements describe the job’s essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.

Required Qualifications

Belmont University seeks to attract and retain highly qualified faculty and staff who will support our mission and vision. As a Christ-centered and student-focused community, we aim to:

• Form diverse leaders of character;
• Equip people to solve the world’s complex problems through teaching, research and service;
• And be radical champions for helping people and communities flourish.

• Analytical Thinking: Ability to identify issues, obtain relevant information, relate and compare data from different sources, and identify alternative solutions.
• Critical Thinking: Interprets and seeks information, uses independent reasoning to diagnose the root cause of situations or issues, identifies and tests solutions and thinks beyond what is typical or customary. Uses information to determine benefits and impact in making decision and/or recommendations.
• Project/Program/Service Management: Ability to coordinate and administer programs/project activities and protocols. Ability to manage resources, monitor activities, and assess risks and quality issues associated with the program/project.
• Written and Oral Communications: Ability to present information to individuals or groups; ability to deliver presentations suited to the characteristics and needs of the audience. Ability to convey information clearly and concisely to groups or individuals either verbally or in writing to ensure that they understand the information and the message. Ability to listen and respond appropriately to others. Ability to impact and influence others to further the institution’s strategic objectives.
• Technical, Computer, and Software Skills: Ability to use Microsoft Office (Excel, PowerPoint, Word) and basic databases and software.
• Experience working in a fast-paced environment and the ability to respond to high-pressure situations. Ability to thrive in an environment of hard work.
• Ability to work effectively with a wide range of constituencies in a diverse community.

Required Education

Master's degree in a relevant field is required.

Required Experience

4-6 years experience in a similar role is required.

The selected candidate will be required to complete a background check satisfactory to the University.

Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Belmont University is a Christ-centered community. The University faculty, administration, and staff uphold Jesus as the Christ and as the measure for all things. As a community seeking to uphold Christian standards of morality, ethics, and conduct, Belmont University holds high expectations of each person who chooses to join the community. In compliance with federal law, including provisions of Title IX of the Education Amendments of 1972, Titles VI and VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act and Section 504 of the Rehabilitation Act of 1973/the Americans with Disabilities Act, Belmont University does not discriminate on the basis of race, sex, color, national or ethnic origin, age, disability, military service, or sexual orientation in its administration of education policies, programs or activities; its admissions policies; or employment. Consistent with applicable civil rights law, the University primarily hires employees of the Christian faith who are committed to support the mission of the University. The University has appointed the Chief Human Resources Officer/Deputy Title IX Coordinator to serve as coordinator of non-discrimination compliance for staff and faculty. The Director of Institutional Equity and Compliance and Title IX Coordinator serves as coordinator of compliance for Title IX (sex discrimination) issues and questions for students.

*In accordance with accrediting standards for its professional education programs in law and medicine, the University does not apply religious criteria in hiring employees within those programs. All employees hired by the University, regardless of religious faith, shall be committed to Belmont’s Christ-centered, student-focused mission.

Belmont's Office of Human Resources will conduct ongoing evaluations of the means by which candidates for employment are sought, to the end that the pool of candidates will include qualified women, minorities, veteransand disabled individuals. Belmont University is an equal opportunity employer under all applicable civil rights laws.