Pre-Employment Program Manager

Crusoe; San Francisco (CA); On-site; USD 130,000 - 160,000; Full time

Benefits offered by this job

Competitive pay

Equity packages

PTO & holidays

Health insurance

HSA contributions

Parental leave

Life insurance

Tuition reimbursement

Mental health support

Commuter benefits

Cell phone stipend

401(k) match

Volunteer time off

Travel insurance

Meals allowance

Job summary

Crusoe is seeking a People Operations Manager, Pre-Employment Programs, to own pre-employment checks from offer to Day 1. You will manage vendor relationships, orchestrate screenings, and design auditable processes to scale as Crusoe grows. This onsite role is based in San Francisco, CA, reporting into People Operations.

You will partner with Compliance, Legal, and Recruiting to ensure compliant, efficient checks and a seamless candidate experience across DOT and non-DOT populations.

Qualifications

• Bachelor's degree or equivalent professional experience.
• 5+ years in People or Recruiting Operations or compliance.
• Experience administering background checks or drug testing programs.
• Familiar with ATS/HRIS systems (Ashby, Rippling).

Responsibilities

• Vendor relationship management of background check and drug testing vendors.
• Orchestrate all pre-employment screening with Recruiting Ops and Immigration.
• Administer pre-employment background checks and DOT/non-DOT testing programs.
• Design and document end-to-end pre-employment processes with a clear RACI.
• Partner with Compliance and Legal on adjudication and recordkeeping.
• Bridge Recruiting and Onboarding to ensure seamless handoffs.
• Create training materials for Recruiting, People Ops, and hiring managers.
• Monitor turnaround times and candidate experience to drive improvements.

Skills

Pre-Employment Expertise

Vendor Management

Process Design

Regulatory Fluency

Cross-Functional Partnership

Systems Proficiency

Operational Rigor

Education

Bachelor's degree or equivalent

Tools

Ashby

Rippling

Job description

Crusoe is on a mission to accelerate the abundance of energy and intelligence. As the only vertically integrated AI infrastructure company built from the ground up, we own and operate each layer of the stack — from electrons to tokens — to power the world's most ambitious AI workloads. When you join Crusoe, you join a team that is building the future, faster.

We’re in the midst of the greatest industrial revolution of our time. The demand for AI compute is boundless, and power is a bottleneck. We’re solving that — with an energy-first approach that makes AI infrastructure better for the world and faster for the people innovating with AI.

We’re looking for problem-solving, opportunity-finding teammates with a sense of urgency, who believe in the scale of our ambition and thrive on a path not fully paved — people who want to grow their careers alongside a team of experts across energy, manufacturing, data center construction, and cloud services.

If you want to do the most meaningful work of your career, help our customers and partners advance their AI strategies, and be part of a high-performing team that believes in each other, come build with us at Crusoe.

About the Role:

Crusoe's Recruiting and People Operations teams move fast - and pre-employment programs sit at the critical handoff point between an accepted offer and a confirmed start date. As the People Operations Manager, Pre-Employment Programs, you will own the orchestration of our pre-employment checks - including background checks, drug and alcohol tests, immigration checks, etc - ensuring each candidate moves smoothly and compliantly from offer to Day 1.

You will manage the vendor relationship with our pre-employment check vendor and act as the connective tissue between Recruiting and Onboarding Programs, translating today's ad hoc handoffs into a documented, auditable process with clear roles and responsibilities. This role also owns the administration of Crusoe's background screening and drug and alcohol testing programs, including DOT and non-DOT populations, ensuring programs are compliant, well-governed, and consistently executed as the company scales. This is a full-time, onsite position based in San Francisco, CA, for someone who wants to build the operational backbone behind a high-stakes, high-visibility process.

What You'll Be Working On:

• Vendor Relationship Management: Own the end-to-end relationship with Crusoe's background check and drug/alcohol testing vendor(s) - service performance, escalations, contract renewals, and issue resolution.
• Pre-Employment Screening Orchestration: Serve as the operational owner of every pre-employment check, coordinating with Recruiting Operations on package selection, Immigration Operations for work authorization checks, and Onboarding Operations when start dates shift, and resolving exceptions before they delay a start date.
• Drug & Alcohol Testing Program Administration: Oversee the administration of our pre-employment and support the administration of the random, post-accident, reasonable suspicion, and return-to-duty testing programs, including maintaining appropriate testing pools for DOT and non-DOT populations.
• Process Design & Documentation: Design and document the end-to-end pre-employment process, including a clear RACI that defines roles and responsibilities across Recruiting, People Operations, and Onboarding.
• Compliance & Adjudication Partnership: Partner with Compliance, Legal, and Employee Relations on adjudication decisions, job profile designation (safety-sensitive, DOT, PHMSA), and FCRA-compliant recordkeeping.
• Cross-Functional Bridge: Serve as the connective tissue between Recruiting and Onboarding, ensuring handoffs are seamless and no candidate falls through the cracks.
• Training & Enablement: Build training, documentation, and communications for Recruiting, People Operations, Onboarding, and hiring managers on pre-employment requirements and processes.
• Continuous Improvement: Monitor turnaround times, error rates, and candidate experience data; identify opportunities to improve efficiency, compliance, and consistency as volume grows.

What You'll Bring to the Team:

• Pre-Employment Program Expertise: Experience administering background check and/or drug and alcohol testing programs, ideally within a high-growth or regulated environment.
• Vendor Management: Proven ability to manage external vendor relationships, holding partners accountable to SLAs and resolving service issues.
• Process Design: A track record of designing and documenting end-to-end processes, including defining roles and responsibilities across cross‑functional teams.
• Regulatory Fluency: Working knowledge of FCRA and DOT/PHMSA screening and testing requirements, and how they apply to job profile designation.
• Cross-Functional Partnership: Experience partnering with Recruiting, Onboarding, Compliance, Legal, and Employee Relations to deliver a consistent candidate and employee experience.
• Systems Proficiency: Comfort working within an ATS and HRIS (e.g. Ashby, Rippling) to track and manage screening statuses.
• Operational Rigor: Meticulous attention to detail, with the ability to manage multiple candidates and cases simultaneously without missing a deadline.
• Education & Experience: Bachelor's degree or equivalent professional experience, with 5+ years of experience in People Operations, Recruiting Operations, or a related compliance function.

Bonus Points

• Prior experience supporting a DOT-regulated workforce or other safety-sensitive population.
• Experience building or significantly overhauling a pre-employment or background screening program from the ground up.

Benefits:

• Competitive compensation and equity packages
• Restricted Stock Units
• Paid time off, paid holidays & leave of absence programs
• Comprehensive health, dental & vision insurance
• Employer contributions to HSA account
• Paid parental leave
• Paid life insurance, short-term and long-term disability
• Professional development & tuition reimbursement
• Mental health & wellness support
• Commuter benefits (parking & transit)
• Cell phone stipend
• 401(k) Retirement plan with company match up to 4% of salary
• Volunteer time off
• Global travel insurance & emergency assistance
• Daily meals allowance
• Additional perks & programs specific to location

Compensation Range

Compensation will be paid in the range of up to $130,000 - $160,000 + Bonus. Restricted Stock Units are included in all offers. Compensation to be determined by the applicant's knowledge, education, and abilities, as well as internal equity and alignment with market data.

Crusoe is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, disability, genetic information, pregnancy, citizenship, marital status, sex/gender, sexual preference/ orientation, gender identity, age, veteran status, national origin, or any other status protected by law or regulation.