Pre-Award Specialist

North Carolina State University; North Carolina; Hybrid; USD 60,000 - 68,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Flexible Spending Account

Retirement Programs

Disability Plans

Life Insurance

Paid Time Off

Job summary

North Carolina State University seeks a Pre-Award Specialist to assist faculty in locating funding opportunities and preparing proposals and budgets. You will act as the primary contact, ensuring compliance with university, state, and federal guidelines.

Responsibilities include coordinating proposal routing, training faculty on pre award processes, and supporting electronic systems like Grants.gov and eRA Commons. A Bachelor's degree and related experience are required.

Qualifications

• Excellent writing skills required.
• Experience with budgeting and accounting practices.
• Ability to work independently and multi-task.

Responsibilities

• Assist faculty with locating research funding opportunities and developing proposals.
• Prepare proposals, budgets, and budget justifications with faculty.
• Ensure compliance with RFP guidelines and UG policies.
• Manage proposal routing and communication with stakeholders.
• Provide training on preaward processes and electronic systems.

Skills

Excellent writing

Organizational skills

Budgeting

Time management

Independent work

Education

Bachelor’s degree

One year related experience

Job description

Posting Details

Job Posting Information

Posting Number PG195312SP

Internal Recruitment No

Working Title Pre-Award Specialist

Anticipated Hiring Range $60,000 - $67,878

Work Schedule 40 hours a week with options for a flexible and/or hybrid work schedule (after training period); typically Monday – Friday, 8am – 5pm

Job Location Raleigh, NC

Department Office of Research and Engagement

About The Department

The Office of Research and Engagement within the College of Humanities and Social Sciences provides centralized pre-award and post-award services to faculty within our college. We assist faculty in seeking funding opportunities and developing proposals and budgets while ensuring compliance with university, state, federal, and agency guidelines. When sponsored projects are funded, we provide post-award support to ensure compliance with the university, state, and federal regulations and agency terms and conditions. The office also manages internal funding opportunities and extension and engagement initiatives within the college.

Wolfpack Perks And Benefits

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

• Medical , Dental , and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership , and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Essential Job Duties

In this role, you will assist faculty with locating research funding opportunities and developing proposals for submission to state and federal agencies, foundations, other agencies and organizations for sponsored project funding. You will also be the main point of contact for faculty and will work directly with them to prepare proposals, budgets, and budget justifications. The position will ensure compliance with the Request for Proposal ( RFP ) guidelines; college, university, and state policies and procedures; Cost Accounting Standards; and policies set forth in OMB Uniform Guidance (UG). You will also stay actively informed about updates and changes relevant within research administration.

Key Responsibilities

• Be expected to process many proposals simultaneously.
• Be able to work in a deadline driven environment.
• Have the ability to reference, research, and apply knowledge relevant to the preaward process.
• Monitor and facilitate the proposal routing process in order to ensure all information is collected correctly.
• Be able to communicate effectively with faculty about the pre-award process.
• Provide one-on-one training to faculty about preaward processes, electronic research administration systems, and policies.
• Be well-versed in electronic research administration systems like Research.gov, Grants.gov, and eRA Commons and be able to learn other agency specific web-based portals quickly.
• Provide support related to narrative formulation and editing / writing for non-technical sections.
• Help develop resource templates (e.g. Facilities template).
• Assist faculty with submission of Data Use Agreements.
• Assist with training workshops.

Other Responsibilities

• Attend departmental, college, and/or university meetings and training.
• Exercise good judgement and decision making.
• Other tasks and responsibilities may be assigned based on the needs of the organization and evolving priorities.

Qualifications

Minimum Experience/Education

Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

Preferred Qualifications

• Excellent writing skills.
• NCSU or UNC system experience.
• Must be able to work independently and be able to multi-task.
• Organizational and time management skills.
• Outstanding budgeting and math skills.

Required License Or Certification

• N/A

Valid NC Driver's License required No

Commercial Driver's License Required? No

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Position Details

Position Number 00100422

Position Type SHRA

Position Classification Band Title University Program Specialist

Position Classification Band Level Journey

Position Classification Salary Range $ 36,381 - $ 91,526

Salary Grade Equivalency NC12

Alternate Option If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0

Appointment 12 Month Recurring

Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events Non Mandatory - Emergency Event

Time Limited Position No

Department Id 160150 - CHASS Research and Engagement

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.