Pre-Award & Grants Administrator

The University of Chicago; Chicago (IL); On-site; USD 75,651,000 - 96,421,000; Full time

Job summary

The University of Chicago is seeking a Pre-award Coordinator within the Biological Sciences Division Research Administration Office. The role provides specialized business support for grant and contract proposals, including NIH non-competing applications and budget development, in a fast-paced research environment.

Responsibilities cover pre-award activities, proposal submissions, and post-award support such as salary allocations and compliance monitoring.

Qualifications

• Education: vocational training or equivalent experience in related field (not typically required to have a four-year degree).
• Work Experience: 5-7 years of work experience in a related job discipline.
• Certifications: ---

Responsibilities

• Submit timely and accurate proposals to University Research Administration.
• Ensure applications meet agency and university guidelines, timelines, and deadlines.
• Assist in pre-award activities including account creation, compliance monitoring, salary allocations and effort reporting.
• Prepare summaries for principal investigators on grant projections and respond to questions.
• Coordinate annual, final, and ad hoc financial requirements and keep the PI informed of progress.
• Interact with multiple departments and financial services personnel.
• Read proposal guidelines and prepare administrative components and budgets.
• Support post-award activities including account creation, compliance monitoring, and cost transfers.

Skills

Strong computer skills

Verbal communication

Written communication

Organizational skills

Attention to detail

Interpersonal skills

Time management

Discretion and judgment

Ability to work under deadlines

Knowledge of research methods

Regulatory knowledge (grant management

Education

Vocational training or equivalent experience

Bachelor's degree strongly preferred

Tools

Microsoft Word

Microsoft Excel

Job description

The University of Chicago is seeking a Pre-award Coordinator within the Biological Sciences Division Research Administration Office. The role provides specialized business support for grant and contract proposals, including NIH non-competing applications and budget development, in a fast-paced research environment.

Responsibilities cover pre-award activities, proposal submissions, and post-award support such as salary allocations and compliance monitoring.