Pre-Award Grant & Contract Specialist

Biological Sciences Division at the University of Chicago; Chicago (IL); On-site; USD 75,000 - 100,000; Full time

Job summary

The University of Chicago provides professional support for pre-award and post-award activities relating to grant proposals and funding within a department or unit. The Pre-Award Administrator will facilitate development and initiation of research grants and contracts for faculty in the Department of Medicine.

This role collaborates with faculty and staff to prepare applications, budgets, and reports while ensuring compliance with University guidelines and sponsor terms; a strong background in

Qualifications

• Minimum requirements include a college or university degree in related field.
• Five years of progressively responsible grant/contract and financial administration in an academic setting.
• Experience with budgets, ledgers, invoices, and fiscal reporting.
• Experience with accounting systems.
• Knowledge of federal and non-federal grant and contract policies.
• Excellent oral and written communication skills.

Responsibilities

• Works with faculty and staff to identify, prepare, and submit grant applications to federal and private sources and secure sponsored funding.
• Assists in the timely submission of required annual reports and continuation applications.
• Serves as a resource to Section administrators and post-award account administrator to ensure that award activities and spending adheres to award terms and conditions.
• Attends institutional meetings that focus on grants management and establishes and maintains appropriate working relationships with both internal and external agencies.
• Seeks new avenues for funding and grant opportunities and ensures that notices of relevant opportunities are brought to faculty attention. Works with sponsors to draft proposal budgets in accordance with University needs, with a moderate level of guidance and direction.
• Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits.
• Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.
• Performs other related work as needed.

Skills

Grant administration

Budgets

Communication

Attention to detail

Time management

Discretion

Education

Bachelor's degree

Tools

Accounting systems

Databases

Word processing

Spreadsheets

Job description

The University of Chicago provides professional support for pre-award and post-award activities relating to grant proposals and funding within a department or unit. The Pre-Award Administrator will facilitate development and initiation of research grants and contracts for faculty in the Department of Medicine.

This role collaborates with faculty and staff to prepare applications, budgets, and reports while ensuring compliance with University guidelines and sponsor terms; a strong background in