Pre-Award Grants Specialist

Biological Sciences Division at the University of Chicago; Chicago (IL); On-site; USD 36,000 - 47,000; Full time

Job summary

The Biological Sciences Division Research Administration Office at the University of Chicago seeks a Pre-award Coordinator to support proposal submissions and grant management across laboratories within the BSD. You will assist in preparing administrative components of proposals, budgets, and progress reports while ensuring compliance with NIH guidelines and university policies.

This role requires strong communication, organization, and accounting acumen to support PI teams effectively.

Qualifications

• Bachelor’s Degree strongly preferred.
• Experience in administration, accounting or grant and contracts preferred.
• Strong computer skills including word processing and spreadsheets.
• Excellent verbal and written communication skills.
• Strong organizational skills.
• Attention to detail.
• Strong interpersonal skills.
• Knowledge of accounting.
• Financial skills.
• Ability to exercise sound judgment, discretion, and tact.
• Strong time management skills, including ability to handle multiple tasks.
• Ability to maintain effectiveness under deadlines.
• Knowledge of research methods and funding sources.
• Knowledge of federal and University regulations for grant management.

Responsibilities

• Ensures timely and accurate submission of proposals and renewals to University Research Administration.
• Ensures applications meet agency and University guidelines, published time tables, and deadlines.
• Assists in pre-award activities including salary allocations and effort reporting.
• Prepares budgets and reviews proposals per guidelines.
• Coordinates completion of financial requirements and informs Principal Investigators of progress.
• Interacts with various departments and personnel involved in research administration.
• Performs other related work as needed.

Skills

Communication skills

Organizational skills

Attention to detail

Interpersonal skills

Accounting knowledge

Financial skills

Judgment and discretion

Time management

Deadline oriented

Knowledge of funding sources

Grant management regulations

Education

Vocational training or equivalent experience

Bachelor’s Degree strongly preferred

Job description

The Biological Sciences Division Research Administration Office at the University of Chicago seeks a Pre-award Coordinator to support proposal submissions and grant management across laboratories within the BSD. You will assist in preparing administrative components of proposals, budgets, and progress reports while ensuring compliance with NIH guidelines and university policies.

This role requires strong communication, organization, and accounting acumen to support PI teams effectively.