Pre Award Coordinator

Universidad Carlos Albizu; San Juan (PR); On-site; USD 39,000 - 53,000; Full time

Job summary

Universidad Carlos Albizu in San Juan, Puerto Rico seeks a Pre-Award Coordinator to assemble proposals and supporting documents for submission and liaise with faculty and stakeholders in a multicultural environment. The role reports to the External Resources Office Director and supports university strategic goals.

Responsibilities include identifying funding opportunities, planning submissions with PIs, ensuring compliance, and building data dashboards to support narratives.

Qualifications

• Education: BBA (General Management), MS in Health Sciences, or MA in Public Administration, Social Sciences, Humanities, and Natural Sciences.
• Strong written and spoken English and Spanish skills.
• Experience with grantsmanship or grants management is preferred.

Responsibilities

• Assemble proposals and supporting documents for submission.
• Collaborate with faculty and ERO team to support fund-seeking activities.
• Coordinate with PIs/PDs to plan for proposal submission and deadlines.
• Certify proposals meet guidelines and are ready for submission.
• Coordinate with program officers to clarify eligibility and guidelines.
• Build dashboards to support proposal narratives and justification.

Skills

Communication skills

Bilingual English/Spanish

Collaboration

Initiative

Time management

Education

BBA (General Management)

MS in Health Sciences

MA in Public Administration / Social Sciences / Humanities / Natural Sciences

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Professional San Juan, PR, PR

Salary: $45,000.00 Annually

Department: External Resources Office (ERO)

Working in a Shared Services environment and reporting to the ERO Director, assembles the proposal and supporting documents for submission and acts as the Liaison between institutional members and stakeholders in a multicultural environment for negotiating commitments and obtaining authorizations. The Pre-Award Coordinator supports the fund-seeking, proposal writing, assembly, and submission activities of the faculty and other authorized university personnel. He/She collaborates with the Director ERO and ERO Team to support the university's strategic goals

Essential Functions:

• Collaborate with the ERO Director, browsing, studying, briefing, classifying, and distributing funding opportunities from various websites, entities, and sources to institutional members using multiple media and social networks.
• Meet with PIs/PDs and co-PIs/co-PDs to plan for proposal submission in due time, including preparing the proposal checklist, itinerary, boilerplates, letters of institutional support and commitment, SPOC letter, preparing supplementary documents, and assembling the proposal as established in the funding opportunity guide.
• Assist institutional members in processing proposal documentation, commitment negotiations, and institutional authorizations, including completing and processing the ERO Proposal Submission Forms before submission.
• Certify that proposals and supporting documents meet institutional and funding entities’ guidelines and requirements and are ready for submission.
• Contact program officers to clarify eligibility criteria, funding entities’ requirements, proposal guidelines, and other related matters.
• Build and keep updated institutional and external data dashboards to support the proposal narrative and justify the proposed projects.
• Prepare and keep updated on the Proposals Inventory.
• Collaborate with the ERO Director to identify and coordinate resources to support project design and proposal writing, including content experts, professional writers, and specialists in project evaluation, literature research and synthesis, translation, editing, and proofreading
• Education: BBA (General Management), MS in Health Sciences, or MA in Public Administration, Social Sciences, Humanities, and Natural Sciences.
• Knowledge of grantsmanship and grants management and connected with similar professionals (preferred).
• Excellent oral and written communication skills in English and Spanish.
• Available to work outside of regular work hours and in emergencies.
• Ability to collaborate with people of different educational backgrounds, cultures, and roles.
• Ability to work independently or in teams, stay focused, and finish projects on time.
• Ability to take initiative, solving different problems which may arise during day-to-day operations.

Benefits begin on the first day of the month following 90 days of employment:

• Medical Insurance: Participation in the group medical plan with institutional contribution to insurance premium.
• Retirement Plan: Employer contribution of 5% of annual base salary.
• Tuition discount for employees and family members.
• Sick & Vacation leave.
• Holidays: Paid Holidays based on the academic calendar

Albizu is an equal opportunity/affirmative action employer with a strong institutional commitment to achieve excellence among its faculty and staff, in compliance with applicable laws.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.