Pre-Admission Surgical Assistant: Scheduling & Coordination

Pioneers Medical Center; Meeker (CO); On-site; USD 26,000 - 33,000; Full time

Job summary

Pioneers Medical Center is seeking a Medical Assistant for Pre-Admission Testing at our Meeker, CO site. The role supports surgical scheduling, documentation, and patient coordination under the PAT Supervising RN.

Responsibilities include obtaining required clearances, coordinating preoperative testing, and maintaining accurate records in the EMR. Strong organizational skills, excellent communication, and HIPAA compliance are essential.

Qualifications

• Current Medical Assistant certification preferred.
• High school diploma or equivalent required.
• Experience in a medical office, surgical clinic, or hospital setting preferred.
• Orthopedic or perioperative experience preferred.

Responsibilities

• Schedule surgical procedures according to surgeon and facility scheduling guidelines.
• Coordinate operating room schedules and maintain surgery calendars.
• Obtain and track all required patient documentation and clinical clearances.
• Communicate with primary care offices and specialty providers to request records and clearance documentation.
• Coordinate preoperative testing appointments and ensure completion.
• Prepare and organize surgical charts for provider and anesthesia review.
• Maintain surgery tracking logs and status reports.
• Assist the PAT RN with six-week preoperative phone call preparation and follow-up tasks.
• Contact patients regarding outstanding paperwork or testing requirements.
• Verify receipt of laboratory results, imaging studies, and consultation notes.
• Upload and accurately document patient information within the electronic medical record.
• Coordinate with clinic staff, operating room personnel, anesthesia, and outside facilities to facilitate timely patient care.
• Identify incomplete records and notify appropriate personnel.
• Assist with one-week preoperative communication by confirming patient information and supporting scheduling logistics.
• Support postoperative follow-up processes as directed by the PAT RN.
• Maintain HIPAA compliance and patient confidentiality.
• Participate in quality improvement activities to reduce surgical delays and cancellations.
• Maintain accurate departmental records and statistics.
• Other duties as assigned.

Skills

Organizational skills

Multitasking

Customer service

Communication

HIPAA compliance

Teamwork

Attention to detail

EMR proficiency

Education

High school diploma or equivalent

Medical Assistant certification

Tools

EMR software

Job description

Pioneers Medical Center is seeking a Medical Assistant for Pre-Admission Testing at our Meeker, CO site. The role supports surgical scheduling, documentation, and patient coordination under the PAT Supervising RN.

Responsibilities include obtaining required clearances, coordinating preoperative testing, and maintaining accurate records in the EMR. Strong organizational skills, excellent communication, and HIPAA compliance are essential.