Practice Manager II Neurosciences Clinics

AdventHealth; United States; On-site; USD 66,000 - 122,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Life Insurance

403-B Retirement Plan

Paid Time Off from Day One

Parental Leave

Career Development

Whole Person Well-being Resources

Mental Health Resources and Support

Pet Benefits

Job summary

AdventHealth in Hinsdale, IL is seeking a Clinic Operations Manager to lead daily practice operations, supervise staff, and drive performance across multiple physician locations. You will partner with leadership to improve access, financial outcomes, and patient experience while ensuring regulatory compliance and effective workforce management.

The role requires coordination with physicians and regional directors, budgeting oversight, and a focus on growth strategies for the practices within the

Qualifications

• Manages daily operations and overall performance of the practice to ensure efficiency.
• Hires, trains, supervises, and evaluates staff with guidance.
• Develops action plans to improve patient access, staff turnover, and financial outcomes.
• Oversees budgeting, financial analysis, and monthly statements.
• Ensures compliance with OSHA, AHCA, and other regulations.

Responsibilities

• Regularly visits assigned offices and meets with staff and physicians to discuss current issues and performance.
• Analyzes monthly financial statements and performance reports, developing summaries of trends and key variances from budget.
• Collaborates with regional medical directors to ensure practice operations and clinical teams work well together.
• Communicates strategic information effectively to all relevant parties.

Skills

Staff supervision

Operations management

Budgeting

Regulatory compliance

Leadership

Education

Bachelor's degree

Job description

Our promise to you: Joining UChicago Medicine AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. UChicago Medicine AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Benefits and Perks

Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance Paid Time Off from Day One 403-B Retirement Plan 4 Weeks 100% Paid Parental Leave Career Development Whole Person Well-being Resources Mental Health Resources and Support Pet Benefits

Schedule: Full time Shift: Day (United States of America) Address: 908 N Elm St City: Hinsdale State: Illinois Postal Code: 60521

Job Description

Clinic Locations: Carol Stream, Hinsdale, Bolingbrook, Woodridge Manages daily operations and overall performance of the practice to ensure efficiency and effectiveness. Hires, trains, supervises, and evaluates office and clinical staff, providing guidance and feedback as needed. Develops and implements action plans to improve practice performance in areas such as employee turnover, patient access, and financial outcomes. Oversees budgeting and financial analysis, providing input for future budgets and financial needs. Monitors patient flow and ensures appropriate utilization of provider time and staff coverage. Ensures compliance with local, state, and federal regulations, including OSHA and AHCA. Addresses and resolves issues raised by physicians, employees, and patients. Assists with developing and implementing market growth strategies for the practices. Regularly visits assigned offices and meets with staff and physicians to discuss current issues and performance. Analyzes monthly financial statements and performance reports, developing summaries of trends and key variances from budget. Collaborates with regional medical directors to ensure practice operations and clinical teams work well together. Communicates strategic information effectively to all relevant parties. Performs oher duties as assigned.

Knowledge, Skills, and Abilities

Organizational skills [Required] Effective verbal communication [Required] Strong interpersonal abilities [Required] Proficient in customer relations [Required] Excellent grammar and spelling [Required] Ability to read and comprehend written instructions [Required] Capable of following verbal instructions [Required] Keyboarding skills (manual) [Required] Competent with computer usage (visual) [Required] Entrepreneurial spirit with leadership skills for small business management [Required] Proven track record of meeting and exceeding key performance metrics [Required] Proficient in using computer software, including word processing, spreadsheets, database, and general accounting [Required] Experience in scheduling and training staff [Required] Ability to exercise high degrees of judgment, discretion, and decision-making to achieve organizational objectives [Required] Skilled in analyzing situations accurately and taking effective action [Required] Able to establish and maintain effective working relationships with a wide range of individuals, including employees, physicians, policy-making bodies, third-party payers, patients, and the public [Required] Competent in organizing work, making assignments, and achieving goals and objectives [Required] Clear and effective communication skills, both writing and verbally [Required] Ability to coordinate and assist in specific functions and activities, including information systems, accounting, human resources, payroll materials management, engineering, and other support services [Required] Collaborates respectfully and optimistically with management to enhance patient safety and improve practice operations [Required] Demonstrates leadership and provides direction for staff members [Required] Capable of organizing and integrating organizational priorities and deadlines [Required] Administers practice and organizational policies and procedures consistently and timely [Required] Skilled in screening, interviewing, and hiring qualified applicants for open positions [Required] Assumes responsibility and exercises authority over assigned work functions [Required] Establishes and maintains quality control standards [Required] Able to research and prepare comprehensive reports [Required] Develops and initiates strategies for growth and development in conjunction with corporate management and physicians [Required] Knowledgeable in policies and procedures of various physician specialty practices to direct operations and provide effective patient care [Required] Familiar with insurance billing and collections [Required] Understands fiscal management principles [Required] Aware of governmental regulations and compliance requirements [Required] Knowledge of human resources management techniques, principles, and practices [Required] Proficient with computer programs and applications [Required] Billing and coding experience in a physician practice [Preferred] Patient care experience in a physician practice [Preferred]

Education

Bachelor's [Required]

Work Experience

3+ years of supervisory experience in a physician practice [Preferred]

Additional Information

An equivalent combination of education ad relevant work experience may be considered in lieu of the stated degree requirement: Bachelors degree AND 0+ years of experience OR Associates degree AND 2+ years of experience OR High School Grad or Equivalent AND 4+ years of experience.

Licenses and Certifications

Basic Life Support - CPR Cert (BLS) [Preferred] Certified Medical Office Manager (CMOM) [Preferred] Licensed Practical Nurse (LPN) [Preferred] OR American Association Medical Assistants (CMA) [Preferred] OR Clinical Medical Assistant Certification (CMAC) [Preferred] OR ARMA Registered Medical Assistant (RMA) [Preferred] OR AMT Registered Medical Assistant (RMA) [Preferred] OR National Certified Medical Assistant (NCMA) [Preferred] OR Certified Clinical Medical Assistant (CCMA) [Preferred] OR Nationally Registered Certified Medical Assistant (NRCMA) [Preferred]

Physical Requirements

(Please click the link below to view work requirements) Physical Requirements - https://tinyurl.com/23km2677

Pay Range

$65,728.00 - $122,262.40

Equal Opportunity Statement

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. Every day, our fellow team members show up to work, unified by one shared mission: Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we’re committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier.