Practice Manager

California Skin Institute Management LLC; Watsonville (CA); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical (incl. Virtual Care)

HSA/FSA

Dental

Vision

401K after 30 days

Short Term Disability (CA)

Job summary

Schweiger Dermatology Group is seeking a Practice Manager to oversee its centers, teams, and processes essential to our success. You will build a capable office team and drive operational performance across centers.

Lead KPI achievement, staffing optimization, and SOP compliance while coaching staff and ensuring autonomous, positive office environments. Travel within the region; compensation ranges from $70,000 to $80,000 annually with benefits and growth opportunities.

Qualifications

• Minimum 2 years of leadership experience in healthcare administration.
• Healthcare administration or management background preferred.
• Strong computer literacy.
• Leadership qualities with strong communication skills.
• Conflict resolution skills.
• Dermatology experience preferred.
• Knowledge of HIPAA & OSHA compliance.
• Bilingual in English and Spanish preferred.

Responsibilities

• Develop A-Team that delivers top operational outcomes and KPIs.
• Lead center goals, staffing, and budget adherence.
• Audit SOPs and ensure compliance across offices.
• Coach staff and build autonomous, high-performing centers.
• Collaborate with other departments to align objectives.

Skills

Leadership

Healthcare admin

Computer literacy

Communication

Conflict resolution

Dermatology experience

HIPAA & OSHA

Bilingual English/Spanish

Tools

Nextech

Klara

iPad

Patient Acquisition

Job description

Schweiger is one of the leading dermatology practices in the country with over 580+ healthcare providers and over 170+ offices in New York, New Jersey, Pennsylvania, Connecticut, Florida, Illinois, Missouri, Minnesota, and California. Schweiger provides medical, cosmetic, and surgical dermatology and allergy services with over 2.5 million patient visits annually. Our mission is to create the Ultimate Patient Experience and a great working environment for our providers, support staff and all team members. Schweiger has been included in the Inc. 5000 Fastest Growing Private Companies in America list for seven consecutive years. Schweiger has also received Great Place to Work certification.

Schweiger's Ultimate Employee Experience: Positive work environment with the tools to need to do your job and grow

Full time employees (30+ hours per week) are eligible for:

• Medical (Virtual Care included)
• HSA/FSA
• Dental
• Vision on 1st of the month after hire date
• 401K after 30 days of employment
• Company Sponsored Short Term Disability (Only applicable for non-California employee)
• Pre-tax savings available for public transit commuters
• Your birthday is an additional personal holiday

Part-time employees (less than 30 hours) are eligible for:

• Dental and Vision on 1st of the month after date of hire
• 401K after 30 days of employment
• Employee discounts on Schweiger skin care products & cosmetic services

Job Summary:

The Practice Manager oversees its respective centers, teams, and processes that are essential to our success. Practice Managers will build a team of capable and competent employees that can enhance and optimize operational performance of their centers.

Job Responsibilities

1. Develop A-Team that delivers A-Level Operational Outcomes and Processes. Culture of Positivity NPS for providers & staff >82 Perform as a stable operations leader – displays strong leadership that achieve KPIs and measurable goals as outlined by the RM team. Optimization of operational processes to deliver on goals – staffing percentages and budget adherence Effective and collaborative management - able to effectively collaborate with other company departments/teams to achieve successful results. Independently drive key change and transformation initiatives aligned with organizational strategic goals Heavy focus on auditing SOPs and accountability of SOP compliance at all respective center levels, as well as supporting providers while coaching and developing staff to ensure all are A players. Hold team accountable for C.A.R.E Core Habits Specific Goals/Objectives 1. Build a capable and competent Office Team at each office being overseen. Develop the team in a cost-effective manner. Build a knowledge base across all disciplines with cross training employees. Provide a strong culture of continued education and training for all staff members. Manage, develop and coach staff. Strong focus on full accountability of center SOP compliance through consistent auditing and follow through at offices.
2. Achieve monthly center goals set forth by the PM Report and KPIs. Track to financial goals and patient satisfaction goals which will be updated ad outlined by the operations team and shared with PMs monthly at a minimum unless the PMs are made aware of any delays. Ensure Staffing, Medical Supplies and Office Supplies are beneath guidance figures noted below
3. Promote a culture of positivity and help build a company that has long-term sustainability.
4. Obtain high levels of patient satisfaction. Goal is a net promoter score above 82%. All patient messages resolved within 24hrs, and patient updated daily until resolved Continued 4/5 Star external reviews
5. Achieve smooth running office level operations and site level autonomy. Frequent check in with providers via call, meetings for two way and consistent communication Minimal provider and staff complaints Offices should be able to run autonomously daily with majority of problems resolved independently without PM presence Create a positive and respectful center environment. All audit logs (labs, RX, open notes, messages, Klara inbox, tasking) completed end of day at each office Cross training of staff for versatile staffing Monthly staff meetings recommended Inventory and Cash management as per SOP guidelines Scheduled on site visits for preparation in time spent in each office and allowing staff and providers to prepare First line of contact for all front desk and MA issues always Ensure that all offices appointments for 2 days ahead are checked for accuracy and corrected if inaccurately scheduled. Collaboration with PSC on office updates, provider updates and anything anyone scheduling would need to know Take responsibility when office team makes mistakes in coaching and learning sessions For an office that has MOHs- MOHs cases are done in house through provider-provider referrals unless the MOHs surgeon or patient have requested otherwise, CLIA certification and lab directorship is up to date and maintained. Mohs staff is properly credentialed and trained. Post care concerned for MOHs are set up to go directly to the surgeon PM is responsible for knowledge of CLIA needs and works with lab to make sure up to date information
6. Other duties as assigned by supervisor on an as needed basis.

Qualifications

• 2 or more years of leadership experience preferred
• Healthcare administration or management background preferred
• Strong computer literacy
• Leadership qualities with good communication skills
• Conflict resolution skills must be developed
• Dermatology experience preferred
• Working knowledge of HIPAA & OSHA compliance
• Bilingual in English and Spanish preferred, but not required.

Competencies

Knowledge and Proactive Critical Thinking – Initiates to have advanced level knowledge of all company systems such as Nextech, Patient Acquisition, Klara, iPad, General and Cosmetic Dermatology and inter-center communication tools to achieve high level day to day operational results. Leadership and Growth Oriented – Experienced and processes orientated high growth leader with track record for finding innovative ways to grow revenue and increase margins Strategic and Efficient Planning - Prepares for what is ahead with a focus on data, details, and analysis. Able to execute efficiently and thoughtful with minimal wasted/prolonged timing. Honesty/integrity/culture inspiring – Earns trust with staff, providers and patients and maintains confidence. Deliver message with a kind, empathic, firm but direct and honest way. Talent Appreciation - inspires, motivates, coaches, and develops others. Listens well and continuously learns and seeks advice and feedback from others - team Builder, leader, and manager – creates a culture of positivity Effective Communicator - Communicates passionately, effectively, and persuasively across a diverse set of stakeholders. Able to create processes and structures to facilitate effective communication both internally and externally. Demonstrates an ability to manage conflict, build consensus, and facilitate problem-solving. Organized Planning and Results Oriented - relentlessly pursues ongoing improvement and results. Flexible, with a strong work ethic and an entrepreneurial spirit to accommodate high level of responsibility and multiple priorities. Creates a culture of mutual accountability. Plans, organizes, schedules and budgets in an efficient, productive manger. Focuses on key priorities.

Travel

Employee is expected to be in their office(s) during the week. Other travel outside of their region and/or to the corporate office may be needed from time to time.

Compensation Range:

$70,000 - $80,000

Schweiger is an equal opportunity employer and does not discriminate in its hiring process with applicants, whether internal or external, because of race, creed, color, age, national origin, ancestry, religion, gender, sexual orientation, gender identity, disability, genetic information, veteran status, military status, application for military service or any other class per local, state or federal law. Schweiger does not require vaccination for COVID-19 in order to be considered for employment; however, some state guidelines may require that we keep record of your vaccination status on file.

At Schweiger, we believe you're looking for more than just a job—you’re seeking a meaningful career, real growth opportunities, and a team that supports your success. With hundreds of locations and millions of patients served, we’re proud to be the leading dermatology group in the nation. Here, you’ll find a place here to thrive, grow, and make a difference every day. Join us and be part of a purpose-driven team delivering the ultimate patient experience—together.