Practice Manager

A Better Way Psychiatry & TMS; Tustin (CA); On-site; USD 75,000 - 120,000; Full time

Job summary

A Better Way Psychiatry & TMS in California is seeking an experienced Practice Manager to lead daily operations for an outpatient psychiatry practice. You will supervise administrative staff, streamline scheduling and patient flow, and coordinate workflows with clinical teams to support growth.

Ideal candidates have at least 3 years of behavioral health management, strong leadership and organizational skills, and a proven ability to build efficient systems with minimal supervision.

Qualifications

• 3+ years of behavioral health management experience.
• Proven staff leadership and management skills.
• Strong organizational, communication, and problem-solving abilities.
• Self-starter who takes ownership and follows through.
• Able to work independently in a fast-paced, growing practice.
• Strong attention to detail, technology skills, and commitment to patient service.

Responsibilities

• Oversee daily operations across the practice.
• Lead, hire, train, and manage administrative staff.
• Improve scheduling, patient flow, and overall patient experience.
• Oversee insurance verification and prior authorizations.
• Coordinate TMS and Spravato administrative workflows.
• Work with billing to improve collections and reduce errors.
• Develop policies, procedures, and staff training systems.
• Monitor performance, solve problems, and build systems to support growth.

Skills

Behavioral health management

Staff leadership

Organizational skills

Communication skills

Problem-solving

Independent worker

Technology proficiency

Patient service

Job description

We’re looking for an experienced, hands-on Practice Manager to join our growing outpatient psychiatry practice specializing in depression and anxiety, including medication management, TMS, and Spravato.

Key Responsibilities:

• Oversee daily operations across the practice.
• Lead, hire, train, and manage administrative staff.
• Improve scheduling, patient flow, and overall patient experience.
• Oversee insurance verification and prior authorizations.
• Coordinate TMS and Spravato administrative workflows.
• Work with billing to improve collections and reduce errors.
• Develop policies, procedures, and staff training systems.
• Monitor performance, solve problems, and build systems to support growth.

Qualifications:

• Minimum 3 years of behavioral health management experience.
• Proven staff leadership and management skills.
• Strong organizational, communication, and problem-solving abilities.
• Self-starter who takes ownership and follows through.
• Able to work independently in a fast-paced, growing practice.
• Strong attention to detail, technology skills, and commitment to patient service.

Ideal Candidate:

A proactive leader and critical thinker who identifies problems, develops solutions, holds staff accountable, and can build efficient systems without requiring constant supervision.

This is an administrative leadership position working closely with practice leadership and clinical teams to support quality care and continued growth.