Practice Manager

Pinnacle Fertility; Arlington (VA); On-site; USD 85,000 - 125,000; Full time

Benefits offered by this job

Healthcare insurance

Dental insurance

Life insurance

Vision insurance

Generous PTO

Paid holidays

Retirement plan

Job summary

Pinnacle Fertility in Arlington, VA is seeking a Practice Manager to lead daily clinic operations, enhance patient experience, and manage a multidisciplinary team. This onsite, full‑time role partners with physicians and shared services to ensure smooth scheduling, compliance, and service delivery across the practice.

You will work closely with HR on staffing, monitor performance metrics, oversee facilities and vendors, and align local operations with network standards, with occasional support

Qualifications

• 5+ years of healthcare operations experience in a medical setting.
• Demonstrated leadership with coaching and development of teams.
• Bachelor’s degree preferred and willingness to work onsite.

Responsibilities

• Lead daily clinic operations, ensuring efficient patient flow and workflows.
• Champion an exceptional patient experience, handling concerns and service recovery.
• Lead, coach, and develop clinic staff; foster accountability and collaboration.
• Partner with HR on staffing, onboarding, scheduling, and performance.
• Monitor operational and patient-experience metrics and drive improvements.
• Oversee facilities, supplies, vendors, and the clinic environment.
• Ensure compliance with policies, safety standards, and procedures.
• Coordinate with physicians and shared services to align local operations.
• Support management of clinic resources and occasional nearby locations.

Skills

Leadership

Communication

Organizational

Analytical

Problem-solving

Onsite travel

Education

Bachelor's degree

Tools

EMR systems

Job description

Pinnacle Fertility is a leader in physician-centric fertility care, supporting high-performing fertility clinics and comprehensive service providers nationwide. Guided by our mission of fulfilling dreams by building families, Pinnacle offers compassionate care, innovative technology, and comprehensive fertility treatment services to provide patients with a seamless and personalized journey to parenthood. Learn more at www.pinnaclefertility.com.

About this Role

The Practice Manager is the onsite operational leader for our Arlington, VA clinic, responsible for day-to-day operations, patient experience, team performance, staffing, facilities, and operational compliance. This highly visible, hands‑on leader partners closely with physicians, clinical leaders, and Pinnacle shared services to ensure the practice runs efficiently and delivers an exceptional experience for patients and team members.

We are seeking a Practice Manager to join our dedicated team at Pinnacle Fertility - Virginia in Arlington, VA. This is a full‑time, salaried, onsite position with occasional support responsibilities for nearby clinic locations. Core operations occur Monday through Friday; however, the schedule may vary based on clinic and patient needs.

Key Responsibilities

• Lead daily clinic operations, ensuring efficient patient flow, consistent workflows, and timely resolution of operational issues.
• Champion an exceptional patient experience, including oversight of patient concerns, escalations, and service recovery.
• Lead, coach, and develop clinic team members; set clear expectations and foster a positive, accountable, and collaborative culture.
• Partner with Human Resources and operational leadership on staffing, recruiting, onboarding, scheduling, employee relations, performance management, and team development.
• Monitor key operational and patient-experience metrics, identify opportunities, and implement improvements that strengthen practice performance.
• Oversee facilities, supplies, equipment, vendors, and the overall clinic environment to ensure a safe, welcoming, and well‑run practice.
• Ensure compliance with Pinnacle policies, safety requirements, regulatory standards, and established operational procedures.
• Partner with physicians, clinical leaders, and shared services teams to resolve issues, implement initiatives, and align local operations with network‑wide standards.
• Support responsible management of clinic resources and expenses and provide occasional operational support to nearby clinic locations as needed.

Position Requirements

• Education: Bachelor’s degree preferred.
• Experience:
  • 5+ years of healthcare operations experience, preferably within a medical practice, ambulatory care, fertility, women’s health, or multisite healthcare environment.
  • Demonstrated management experience with responsibility for leading, coaching, and developing team members.
• Skills:
  • Strong knowledge of medical practice operations, patient scheduling, EMR systems, medical and insurance terminology, and healthcare regulatory requirements.
  • Strong leadership, communication, organizational, analytical, and problem-solving skills, with the ability to manage competing priorities.
  • Ability to work onsite and travel occasionally to nearby clinic locations as business needs require.
• Annual Salary: $85,000 - $125,000 (Final offers will be based on experience, skills, and qualifications.)
• Benefits: Comprehensive healthcare, dental, life, and vision insurance. Additional benefits include generous paid time off (PTO), paid holidays, and a retirement savings program. Further details regarding salary and benefits will be provided during the interview process.

Diversity & Inclusivity at Pinnacle Fertility

At Pinnacle Fertility, we are committed to fostering a diverse, inclusive, and welcoming workplace. We are proud to be an equal opportunity employer and encourage applicants of all backgrounds, abilities, and life experiences to apply.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.