Practice Management Project Coordinator

Socket.dev; Century (FL); On-site; USD 95,000 - 115,000; Full time

Benefits offered by this job

Health care

Retirement benefits

Paid time off

Parental leave

Life insurance

Flexible Spending Accounts

Bonuses

Job summary

Gibson, Dunn & Crutcher LLP seeks a Practice Management Project Coordinator to provide administrative, project, and logistical support across practice groups worldwide. This global role reports to the Director of Practice Management and helps coordinate meetings, events, and materials, while assisting with data and reporting tasks.

You will support onboarding of lateral hires, track practice data, and help manage strategic initiatives with practice managers.

Qualifications

• Bachelor's degree required.
• 2-3 years of experience in a professional services or law firm environment, ideally in administration, coordination, or project management.
• Advanced Excel skills, including pivot tables; proficient in Microsoft Office, PowerPoint, and Teams.
• Strong written communication skills and ability to draft clear internal communications for a professional audience.
• Flexibility to support occasional meetings and deadlines outside standard business hours across time zones.

Responsibilities

• Assist with planning and logistics for practice group meetings, events, trainings, and presentations, including materials.
• Manage calendars of internal, practice group meetings and events.
• Coordinate meetings across multiple time zones and prepare materials in advance of calls.
• Coordinate catering, room reservations, audiovisual needs, and vendor arrangements for meetings and events.
• Schedule attorney trainings and coordinate with the CLE team for accreditation and tracking.

Skills

Interpersonal skills

Organizational skills

Written communication

Time management

Advanced Excel (pivot tables)

Microsoft Office suite

PowerPoint

Teams

AI tools awareness

Education

Bachelor's degree

Tools

Excel

Pivot tables

PowerPoint

Microsoft Office

Teams

Job description

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm's work is distinguished by a unique combination of precision and vision.

Based in any U.S. office, the Practice Management Project Coordinator will provide administrative, project, and logistical support to the Practice Management team. This is a global role and a shared resource supporting practice managers across practice groups and offices worldwide, and the work spans the full range of practices the team covers rather than any single group or region.

This role reports to the Director of Practice Management.

Responsibilities include:

Meetings, Events, and Coordination

• Assist with planning and logistics for practice group meetings, events, trainings, and presentations, including event planning and preparation of presentation materials.
• Manage calendars of internal, practice group specific meetings and events.
• Coordinate meetings and materials across multiple time zones, including scheduling with participants in US, European, Middle East, and Asian offices and staging documents in advance of calls that fall outside standard business hours.
• Coordinate catering, room reservations, audiovisual needs, and vendor arrangements for practice group meetings, offsites, retreats, and social events, working with local office services teams as needed.
• Schedule attorney trainings and coordinate with the CLE team to secure accreditation and credit, including tracking registration, attendance, and materials.

Reporting and Data

• Support recurring and ad hoc reporting projects, including analyses of the firm's financial and operational performance, including associate hours and utilization.
• Compile inputs from practice managers into consolidated deliverables on a set cadence, including practice management updates, practice group leadership reporting, and business review materials.
• Collect, organize, and track practice specific data, including staffing, headcount, and group activity.
• Assist with various tracking projects, including handling internal communications, gathering information, and analysis.
• Maintain the accuracy of practice group rosters, distribution lists, SharePoint sites, and intranet pages.
• Develop, maintain, and organize practice group files, documents, and databases, ensuring easy access to key information.

Programs and Initiatives

• Support the practice management team's technology and AI enablement work.
• Support the firm's free market staffing model, including maintaining associate capacity and availability trackers, circulating open matter opportunities, and keeping practice group staffing information current for practice managers.
• Assist practice managers with coordinating strategic initiatives, as needed by each practice group.
• Track progress against strategic initiatives and provide updates to practice managers to ensure alignment with goals.
• Support onboarding and integration for lateral hires and incoming associates, including adding them to practice group systems, rosters, distribution lists, and recurring meetings.

Administrative Support

• Provide administrative support to members of the practice management team, including expense reporting and reimbursement submissions, travel booking and itineraries, and calendar assistance.
• Respond to internal inquiries in a timely manner and serve as a resource for practice management related questions.
• Other duties as assigned.

Qualifications:

• Excellent interpersonal and organizational skills; detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment.
• Professional and collaborative, with sound judgment and discretion in handling confidential financial, utilization, and attorney performance information; comfortable taking direction from multiple practice managers.
• Strong written communication skills, with the ability to draft clear internal communications for a professional audience.
• Advanced Excel skills, including pivot tables and large data sets; proficient in Microsoft Office, PowerPoint, and Teams; genuine interest in applying AI tools to daily work.
• Flexibility to support occasional meetings and deadlines outside standard business hours across time zones.

Experience:

• Bachelor's degree is required.
• Minimum of 2-3 years of experience in a professional services or law firm environment, ideally in administration, coordination, or project management.

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

The annual compensation range for this position is $95,000 - $115,000. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations. If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at [e-mail]. Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.