Practice Coordinator, Radiology

Brevard Physician Associates; Melbourne (FL); On-site; USD 52,000 - 70,000; Full time

Job summary

Brevard Physician Associates is seeking a Practice Coordinator, Radiology to support administrative and operational functions for Radiology and Interventional Radiology services. You will collaborate with the Department Director and providers to ensure efficient day-to-day operations and timely follow-through on initiatives.

Key responsibilities include radiology scheduling, payroll coordination, credentialing, billing liaison, and process improvement.

Qualifications

• Associate degree required; Bachelor’s degree preferred.
• 3+ years in healthcare administration or related field.
• Experience coordinating schedules and working with physicians and clinical staff.
• Experience handling confidential healthcare information and compliance with regulations.

Responsibilities

• Assist with radiology scheduling for diagnostic and IR services.
• Track anniversaries and performance review timelines with leadership.
• Assist with payroll processing, timekeeping, and compensation inquiries.
• Coordinate quality assurance initiatives with Medical Directors.
• Coordinate OPPE/FPPE for clinicians and credentialing compliance.
• Support HR credentialing and hospital privileges for providers.
• Collaborate with billing to oversee coding accuracy and reimbursement.
• Serve as liaison between Health First and BPA for meetings and coordination.
• Identify workflow inefficiencies and coordinate improvements to patient care.
• Support HIPAA, OSHA and other regulatory requirements.
• Provide admin support to radiology providers and Department Director.

Skills

Organizational skills

Time management

Credentialing coordination

Billing coordination

Regulatory compliance

Communication

Confidentiality

Education

Associate degree in healthcare administration or related field

Bachelor’s degree preferred

Tools

Payroll software

Billing software

Credentialing systems

Job description

The Practice Coordinator, Radiology is responsible for supporting the administrative and operational functions of Radiology and Interventional Radiology (IR) services. This position works closely with the Department Director and providers to facilitate efficient day-to-day operations, coordinate departmental needs, and ensure timely follow-through on key initiatives.

Essential Duties and Responsibilities:

• Assists with creating and coordinating radiology schedules to ensure optimal staffing and efficient workflow for diagnostic and IR services; taking location, skill set, procedures, and all other relevant factors into account.
• Track employee anniversaries and performance review timelines, proactively coordinating evaluations and reviews with department leadership and staff.
• Assist with payroll processing, timekeeping, and compensation-related inquiries for all department staff.
• Coordinate quality assurance and quality improvement initiatives in partnership with the respective Medical Directors.
• Coordinates Ongoing and Focused Professional Practice Evaluations (OPPE/FPPE) for clinicians, ensuring compliance with credentialing regulatory bodies and quality standards.
• Assist the HR Credentialing Lead with maintaining required certifications, licensure, and hospital privileges for all physician and advanced practice providers.
• Work collaboratively with billing teams to oversee coding accuracy, reimbursement tracking, and resolution of billing discrepancies.
• Serve as a liaison between Health First and BPA for meetings, operational coordination, and administrative matters.
• Identify workflow inefficiencies and coordinate process improvements to enhance efficiency, throughput, and patient care.
• Support regulatory compliance and risk-management initiatives, including HIPAA, OSHA, and other applicable healthcare requirements.
• Provide administrative support to radiology providers and the Radiology Department Director, ensuring timely follow-through on departmental needs.

The above cited duties and responsibilities describe the general nature and level of work performed by people assigned to the job. They are not intended to be an exhaustive list of all the duties and responsibilities that an incumbent may be expected or asked to perform.

Education and Experience Requirements:

• Associate degree in healthcare administration, business administration, medical office administration, or a related field required; Bachelor’s degree in healthcare administration, business administration, health services management, or a related field preferred.
• 3+ years of experience in healthcare administration, medical practice operations, physician practice management, or a related healthcare setting.
• Experience coordinating schedules, managing multiple priorities, and working with physicians and clinical staff.
• Experience working with confidential healthcare information and maintaining compliance with applicable regulations.

Knowledge/Skills/Abilities:

• Ability to manage multiple competing priorities and high-priority tasks in a fast-paced medical practice while maintaining accuracy and attention to detail.
• Strong organizational and time-management skills, with the ability to manage day-to-day practice operations, deadlines, and shifting priorities.
• Working knowledge of medical practice operations, including physician scheduling, credentialing, billing, compliance, quality initiatives, and administrative processes.
• Ability to proactively identify operational challenges and inefficiencies and coordinate effective solutions to improve workflow, efficiency, and patient care.
• Strong attention to detail, follow-through, and ownership, with the ability to independently track responsibilities, resolve issues, and ensure timely completion of tasks.
• Ability to effectively coordinate and communicate with physicians, practice leadership, administrators, clinical staff, hospital partners, and external stakeholders to ensure efficient operations.
• Strong written and verbal communication skills and ability to maintain confidentiality, with professionalism when handling sensitive patient, physician, employee, and business information.

Physical Requirements:

This position requires the ability to sit and work at a computer for extended periods, as well as stand and walk throughout office and hospital environments. The position requires frequent use of a computer, telephone, and other standard office equipment. May occasionally require bending, reaching, and lifting or carrying work-related materials weighing up to 20 pounds.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.