Practice Coordinator 2

UCSF Health, AG; Redwood City (CA); On-site; USD 34,000 - 55,000; Full time

Job summary

UCSF Medical Center in Redwood City, CA seeks a detail-oriented Practice Coordinator to join our administrative team on a temporary basis. You will greet patients, support providers and staff, and help ensure smooth daily operations in a fast-paced clinical setting.

The role emphasizes excellent customer service, organizational skills, and proficiency with Microsoft Office. You will work closely with clinical and management colleagues, handle scheduling and data entry, and participate in service

Qualifications

• High school diploma or equivalent with four years of related experience; or college degree with six months of related experience; or an equivalent combination of education and experience.
• Strong computer skills, including basic keyboarding and proficiency with Microsoft Office applications such as Outlook, Word, and Excel.
• Demonstrated ability to navigate multiple patient and computer systems.
• Strong administrative, organizational, and office coordination skills.
• Excellent customer service, communication, and interpersonal skills, both in person and over the telephone.
• Strong written communication skills, including the ability to compose, edit, and proof documents.
• Excellent problem-solving skills with the ability to analyze situations, prioritize workload, develop solutions, and make recommendations.
• Ability to exercise good judgment, work independently with minimal supervision, and manage deadlines in a fast-paced environment.
• Ability to work effectively with a diverse range of individuals and interact sensitively and professionally with patients.
• Basic math skills.
• Demonstrated knowledge of medical practice terminology.
• Ability to sit at a computer terminal and use telephone equipment for extended periods of time.
• Must successfully complete required fingerprinting and cash-collection approval protocols, if applicable.

Responsibilities

• The Practice Coordinator serves as a key member of the administrative team and represents the practice as a welcoming and professional point of contact for patients, providers, and staff.
• Supports day-to-day practice operations, delivers excellent customer service, and assists with customer service recovery and intervention efforts.
• Works closely with administrative, clinical, and management teams to support operations.

Skills

Customer service

Communication

Organizational skills

Multitasking

Attention to detail

Education

High school diploma or equivalent

College degree

Tools

Microsoft Office

Navigate multiple systems

Job description

Please note: this is a temporary assignment (3 months) with potential to extend. Fully onsite in Redwood City, CA.

As a patient-focused organization, UCSF Medical Center is dedicated to enhancing the health and well-being of our community through patient care, research, and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect.

UCSF Medical Center seeks faculty and staff who are committed to the core values of professionalism, respect, integrity, diversity, and excellence that are integral to our mission.

The Practice Coordinator (PC) serves as a key member of the administrative team and represents the practice as a welcoming and professional point of contact for patients, providers, and staff. The PC works closely with administrative, clinical, and management teams to support day-to-day practice operations, deliver excellent customer service, and assist with customer service recovery and intervention efforts.

Qualifications

Required

• High school diploma or equivalent with four years of related experience; or college degree with six months of related experience; or an equivalent combination of education and experience.
• Strong computer skills, including basic keyboarding and proficiency with Microsoft Office applications such as Outlook, Word, and Excel.
• Demonstrated ability to navigate multiple patient and computer systems.
• Strong administrative, organizational, and office coordination skills.
• Excellent customer service, communication, and interpersonal skills, both in person and over the telephone.
• Strong written communication skills, including the ability to compose, edit, and proof documents.
• Excellent problem-solving skills with the ability to analyze situations, prioritize workload, develop solutions, and make recommendations.
• Ability to exercise good judgment, work independently with minimal supervision, and manage deadlines in a fast-paced environment.
• Ability to work effectively with a diverse range of individuals and interact sensitively and professionally with patients.
• Basic math skills.
• Demonstrated knowledge of medical practice terminology.
• Ability to sit at a computer terminal and use telephone equipment for extended periods of time.
• Must successfully complete required fingerprinting and cash-collection approval protocols, if applicable.

Preferred

• Healthcare experience, including medical, dental, or veterinary settings, with experience in one or more of the following:
  • Patient scheduling
  • Insurance verification
  • Medical record data abstraction
  • Patient financial services
  • Experience with appointment, ancillary service, and/or surgical scheduling.
• Prior experience using Epic/APeX.
• Bilingual or multilingual skills, particularly Spanish, Cantonese, or Russian.
• Experience with referrals, authorizations, workqueues, telephone encounters, MyChart, patient messaging, and other electronic health record workflows.