Practice Coordinator

HCA Healthcare; Gainesville (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical benefits

401(k) matching

Tuition assistance

Job summary

HCA Florida North Florida Hospital is seeking a Practice Coordinator to support administrative and operational functions across the facility. You will coordinate credentialing, contracts, payroll, and HR processes while partnering with clinical leadership to ensure timely provider onboarding and ongoing compliance.

You will assist in meeting setup, minutes, and cross‑department communications, helping to maintain provider schedules and respond to requests efficiently in a fast-paced healthcare

Qualifications

• Associate or Bachelor’s degree in Business Administration preferred.
• High School Diploma or GED required.
• 3+ years of equivalent work experience required.
• Healthcare experience preferred.

Responsibilities

• Collaborate with Directors of Operations and Client Services to process credentialing, payroll, HR, and legal forms to ensure timely provider contracts.
• Coordinate with Practice Manager on the timeliness of new provider contracts.
• Assist Medical Director with staff meeting agendas and minutes.
• Support policy updates and ensure compliance with procedures.
• Assist in data collection for reporting with Quality Specialists.
• Process payroll for providers and implement Kronos rules and pay codes.
• Aid credentialing by collecting necessary documents to expedite processing.
• Support site Billing Coordinator to ensure timely medical record completion for billing.
• Attend site visits with Practice Manager or Regional Practice Director.
• Develop relationships with Providers and Senior Leadership to communicate initiatives.
• Attend department meetings and take minutes as needed.
• Respond to provider or patient requests and triage to the appropriate party.
• Manage provider expense reports and processing for payment.
• Maintain provider files including OPPE, CME, and performance data.

Skills

Healthcare experience

Education

Associate or Bachelor's degree in Business Administration

Job description

Do you want to join an organization that invests in you as a(an) Practice Coordinator? At HCA Florida North Florida Hospital, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years.

Job Summary And Qualifications

The Practice Coordinator is responsible for various administrative and operational functions to support the Facility to which the Practice Coordinator is assigned. The Practice Coordinator acts as a resource to the HCA Hospital, Practice Providers and Clinical Leadership.

As the Practice Coordinator you will:

• Works collaboratively with HCA Healthcare Director of Operations and Client Services Departments to complete/process necessary forms for Credentialing, Payroll, Human Resources, and Legal to ensure timeliness of Provider contracts
• Works with Practice Manager to ensure timeliness of new Provider contracts
• Assists the Medical Director with Department staff meeting agendas, and maintains attendance and minutes as needed
• Assists in the resolution of issues and remains current on policies and procedures
• Assists Quality Specialists with data collection and aggregation for reporting
• Processes payroll for Providers and collaborates with workforce to implement Kronos rules and pay codes
• Helps facilitate credentialing of Providers by obtaining all necessary documents to expedite provider processing
• Assists the Site Billing Coordinator to ensure medical records are completed in a timely manner for billing
• Attends site visit with Practice Manager or Regional Practice Director
• Develops relationships with Providers and Senior Leadership to communicate initiatives
• Attends department staff meetings and take minutes, as needed
• Answers provider requests and/or triage provider and/or patient issues with the appropriate party
• Receives provider expense reports, and processes them for payment
• Maintains files for each Provider to include OPPE, CME, Performance related information as needed
• Corresponds with Providers as requested by Site Medical Director and/or Clinical Leadership
• Assists in coordinating facility specific orientation and facilitates system access by working with Hospital IT staff
• Review staffing vacancies for accuracy and review changes with Operator and/or Clinical Leadership.
• Navigate the corporate processing system for new hires; including but not limited to requesting a contract, assuring that all applicable forms from HR, payroll and credentialing are mailed, received, and returned. Track all information and log and follow‑up on missing items
• Closely monitor the credentialing progress to assure candidate is successfully processed internally and at the facility as close to the preferred start date as possible
• Assist in the recruitment process for all open positions at the facility {i.e., PRF's or request form, Scheduling candidates for interviews with key hospital personnel, prepare interview agenda, etc.)
• Maintains an up‑to‑date contact list of all assigned Providers
• Participates in various process improvement projects and/or Kaizen's
• Handles paperwork associated with staffing needs involving HR and credentialing
• Assists Operations and clinical leadership in completion of provider schedules including assisting in communication with providers for urgent staffing needs to ensure coverage is obtained
• Assists the Clinical leadership by publishing the schedules once completed

What you should have for this role:

• Associate degree or bachelor's Degree in the Business Administrative field - Preferred
• High School Diploma – or GED - Required
• 3+ years of equivalent work experience – Required
• Healthcare experience preferred

Benefits

HCA Florida North Florida Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short‑term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn More About Employee Benefits

Note: Eligibility for benefits may vary by location.

Physician Services Group

Physician Services Group is skilled in physician employment, practice and urgent care operations. We are experts in hospitalist integration, and graduate medical education. We lead more than 1,300 physician practices and 170+ urgent care centers. We are HCA Healthcare’s graduate medical education leader. We provide direction for over 260 exceptional resident and fellowship programs. We focus on carrying out value‑added solutions. These solutions help physicians deliver patient‑centered healthcare. We support HCA Healthcare's commitment to the care and improvement of human life.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Good people beget good people."- Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Practice Coordinator opening. Qualified candidates will be contacted for interviews.

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.