Practice Coordinator

nrf; Chicago (IL); Hybrid; USD 85,000 - 110,000; Full time

Benefits offered by this job

Medical insurance plans

Dental insurance

Vision insurance

Life insurance

Disability insurance

Health savings accounts

Flexible spending accounts

401(k) and profit-sharing

Job summary

Norton Rose Fulbright US LLP in Chicago seeks a Practice Coordinator to support lawyers within our Business practice. This role focuses on day-to-day legal administrative operations to keep matters running smoothly and enable lawyers to deliver exceptional client service.

Hybrid work policy requires presence in the office at least three days per week; overtime and schedule flexibility may be required. A collaborative, fast-paced environment with opportunities to develop transactional skills

Qualifications

• Requires associate's or bachelor's degree; high school diploma accepted as fallback.
• Minimum 5 years of legal administrative experience in a law firm or professional services
• Strong MS Office skills and ability to learn new software quickly

Responsibilities

• Prepare, edit and proofread legal documents and presentations.
• Organize and manage documents in client extranets or databases.
• Track deadlines and provide updates to attorneys.
• Manage calendars, meetings, and conference room scheduling.
• Assist with time entry, client billing, and vendor payments.

Skills

Microsoft Office

Communication skills

Organizational skills

Legal administration

Education

Associate’s or Bachelor's degree

High school diploma

Tools

iManage

Job description

At Norton Rose Fulbright, people thrive because of a shared commitment to quality, unity and integrity. The highly regarded law firm consistently receives recognition from Great Place to Work and Top Workplaces, two companies that specialize in assessing organizational culture. Teams collaborate across regions, value new ideas and deliver meaningful client solutions, supported by a culture that embraces ambition, development and shared success. With more than 3,000 lawyers and 3,000 business services professionals working together across 50 offices worldwide, this global law firm provides a full range of legal services to leading corporations and financial institutions operating in key markets and sectors.

The Chicago office is seeking a Practice Coordinator to support lawyers within our Business practice. This is an exciting opportunity to continue developing transactional skillsets while working closely with a highly-regarded group of lawyers in a collaborative, fast-paced environment. The Practice Coordinator plays a vital role in supporting the day-to-day administrative operations of the practice, helping keep matters running smoothly and enabling our lawyers to deliver exceptional client service.

This position will require presence in the office at least three days per week pursuant to the firm's hybrid work policy. Overtime and flexibility in schedule is required from time to time.

Responsibilities include, but are not limited to:

• Prepare, edit and proofread a variety of practice area legal documents, e.g. correspondence, agreements, spreadsheets and presentations
• Organize, maintain, and track documents on a client extranet site or other databases
• Actively track deadlines and status of matters, and provide regular updates to attorneys
• Maintain calendars to include coordination and scheduling of meetings, conference calls, send calendar invites and reminders, reserve conference rooms on-site in firm reservation system and for off-site venues
• Review and edit pre-bills for submission to billing department and research/identify outstanding invoices and payments
• Interact and follow-up with clients, outside counsel and others, as requested
• Manage physical and electronic files (iManage)
• Assist with attorney time entry and client billing, as needed
• Process business expense reimbursements and vendor payments
• Coordinate domestic and international travel arrangements with firm's travel provider
• Opens and closes client files, including conducting conflict checks, completing new matter forms, and preparing engagement letters
• Maintain and update contact lists, create labels and coordinate mailings as directed by timekeepers
• Assists in the preparation of client proposal materials and PowerPoint presentations
• Assist the firm and peers with overflow work and provide backup support, as requested
• May train, assist, and provide orientation for new and less experienced members of staff

Other duties

Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications :

• Associate's or Bachelor's degree preferred; high school diploma is required
• Minimum of 5 years' experience performing legal administrative duties in a law firm or professional service organization; law firm experience preferred
• Ability to anticipate needs, confirm next steps, and proactively identify and resolve issues
• Skilled in the Microsoft Office suite, with a strong ability to learn and adapt to new software quickly
• Demonstrated ability to work independently or collaboratively, while effectively prioritizing workload and ad-hoc demands
• Strong interpersonal and relationship-building abilities, with excellent verbal and written communication skill
• Reliable, resourceful, organized, and detail-oriented

Employees are entitled to compensation commensurate with skill and experience. The full time base annual salary for this position in the Chicago market is expected to range between $85,000 and $110,000. This range represents the firm's good faith and reasonable estimate of the range of possible compensation at the time of posting for a position in Chicago. Salaries in other markets will vary depending on market data. Bonus opportunities are non-guaranteed and are dependent upon individual and firm performance.

Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit packages include access to three medical insurance plans, dental insurance, vision insurance, life insurance, and disability insurance. Employees can also access pre-tax benefits such as health savings and flexible spending accounts. Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if e