Practice Assistant II, Pain Call Center, Onsite

Mass General Brigham; Brookline (MA); On-site; USD 24,000 - 34,000; Full time

Job summary

Mass General Brigham is hiring for a Practice Assistant II in the Pain Management Call Center. You will support day-to-day operations by coordinating appointments, answering patient inquiries, maintaining records, and serving as a helpful contact for patients and providers.

This onsite role at 850 Boylston Street offers 40 scheduled hours per week with a day shift. Begin or continue a meaningful career helping patients navigate care within a busy Pain Management team.

Qualifications

• High school diploma or equivalent required.
• 2–3 years of office experience required.
• Proficiency with Microsoft Office Suite and general office systems.

Responsibilities

• Answer incoming calls, assist patients with routine questions, and coordinate appointment scheduling.
• Schedule and maintain patient appointments, including more complex scheduling or schedule changes as needed.
• Support patient registration, check-in/check-out, and other administrative needs.
• Handle and route messages related to prior authorizations, prescription refills, test results, and provider questions.
• Maintain accurate patient information by scanning documents, obtaining medical records and test results, and processing required forms.
• Support billing-related activities and accept co-payments when applicable.
• Serve as a resource for scheduling, registration, and billing systems, providing assistance and training to others as needed.
• Perform additional administrative duties to keep the practice running smoothly.

Skills

Strong communication

Organization & time-management

Procedures follow-through

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Site: The Brigham and Women’s Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Join our Pain Management Call Center as a Practice Assistant II and play an important role in helping patients access the care they need. In this fast-paced, patient-focused position, you’ll support day-to-day practice operations by coordinating appointments, responding to patient inquiries, maintaining accurate records, and serving as a helpful point of contact for patients and providers.

Qualifications

What You’ll Do

• Answer incoming calls, assist patients with routine questions, and coordinate appointment scheduling.
• Schedule and maintain patient appointments, including more complex scheduling or schedule changes as needed.
• Support patient registration, check-in/check-out, and other administrative needs.
• Handle and route messages related to prior authorizations, prescription refills, test results, and provider questions.
• Maintain accurate patient information by scanning documents, obtaining medical records and test results, and processing required forms.
• Support billing-related activities and accept co-payments when applicable.
• Serve as a resource for scheduling, registration, and billing systems, providing assistance and training to others as needed.
• Perform additional administrative duties to keep the practice running smoothly.

What You’ll Bring

• High school diploma or equivalent required.
• 2–3 years of office experience required.
• Proficiency with Microsoft Office Suite and general office systems and procedures.
• Strong telephone, written, and verbal communication skills.
• Excellent organization and time-management skills, with the ability to manage multiple priorities effectively.
• Ability to follow established procedures, resolve routine issues, and work effectively within established systems.

If you’re organized, service-oriented, and enjoy helping patients navigate their care, this is an opportunity to make a meaningful contribution to a busy Pain Management team.

Additional Job Details (if applicable)

Remote Type

Onsite

Work Location

850 Boylston Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$17.71 - $24.94/Hourly

Grade

3

EEO Statement:

2200 The Brigham and Women’s Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.