Practice Assistant

Addison Group; Nashville (TN); On-site; USD 70,000 - 97,000; Full time

Benefits offered by this job

Professional environment

Exposure to diverse legal matters

Long-term growth opportunities

On-site benefits

Job summary

Addison Group is seeking a proactive Practice Assistant in Nashville, TN to support a team of attorneys in a fast-paced legal environment. You will prepare, format, and proofread documents, manage calendars, coordinate travel, and handle confidential information with discretion.

The ideal candidate holds a bachelor’s degree and 5+ years of legal support experience, with strong Microsoft Word, Excel, PowerPoint, and Adobe Acrobat skills.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant experience.
• 5+ years of legal secretarial, legal administrative, executive administrative, or related professional support experience.
• Previous experience in a law firm or professional services environment strongly preferred.
• Advanced Microsoft Word skills, including document formatting and use of Styles.

Responsibilities

• Prepare, format, edit, and proofread legal documents, correspondence, presentations, spreadsheets, and other materials.
• Coordinate attorney calendars, meetings, conference calls, and other scheduling needs.
• Arrange travel and assist with expense reporting and reimbursement processes.
• Maintain accurate attorney timekeeping and submit information within required deadlines.
• Respond to phone calls and other communications in a professional and timely manner.
• Provide administrative support to attorneys while anticipating needs and keeping daily workflows organized.

Skills

Legal admin

Document formatting

Calendar management

Communication skills

Discretion

Education

Bachelor's degree

Tools

Microsoft Word

Excel

PowerPoint

Adobe Acrobat

Job description

Job Title: Practice Assistant

Industry: Legal Services

Location (city, state): Nashville, TN 37203

Assignment Type: Direct Hire

Pay: $70,000-97,000/year based on experience.

Work Schedule: Monday–Friday, Full-Time, On-Site

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company

Our client is a leading professional services organization seeking a highly organized administrative professional to support a team of attorneys. The organization values collaboration, exceptional client service, attention to detail, and professionalism.

Job Description

Our client is looking for a proactive Practice Assistant to provide day-to-day administrative support within a fast-paced legal environment. The ideal candidate is organized, dependable, and comfortable balancing multiple priorities while handling confidential information with discretion. This role is well suited for someone who takes pride in producing accurate, polished work and providing responsive support to a professional team.

Key Responsibilities

• Prepare, format, edit, and proofread legal documents, correspondence, presentations, spreadsheets, and other materials.
• Utilize Microsoft Office and document management tools to produce professional, accurate documents.
• Coordinate attorney calendars, meetings, conference calls, and other scheduling needs.
• Arrange travel and assist with expense reporting and reimbursement processes.
• Maintain accurate attorney timekeeping and submit information within required deadlines.
• Respond to phone calls and other communications in a professional and timely manner.
• Provide administrative support to attorneys while anticipating needs and keeping daily workflows organized.
• Partner with other administrative team members to help meet deadlines and manage periods of increased workload.
• Maintain electronic and paper files while following confidentiality and document retention procedures.
• Handle sensitive client, attorney, and organizational information with professionalism and discretion.
• Manage multiple assignments simultaneously and adjust priorities as deadlines and business needs change.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant experience.
• 5+ years of legal secretarial, legal administrative, executive administrative, or related professional support experience.
• Previous experience in a law firm or professional services environment strongly preferred.
• Advanced Microsoft Word skills, including document formatting and use of Styles.
• Working knowledge of Adobe Acrobat; experience with Excel and PowerPoint preferred.
• Excellent proofreading skills and strong attention to detail.
• Ability to independently manage competing priorities and time-sensitive assignments.
• Strong written and verbal communication skills.
• Professional, service-oriented approach with the ability to work effectively with individuals at all levels.
• Ability to maintain confidentiality and exercise sound judgment.
• Dependable, adaptable, and comfortable working in a fast-paced environment.
• Willingness to work overtime when business needs require.

Additional Details

• This is a fully on-site position in Nashville, TN.
• The role requires a high level of organization, accuracy, confidentiality, and responsiveness.
• The ideal candidate will be comfortable working in a deadline-driven professional environment with changing priorities.

Perks

• Professional and collaborative work environment
• Opportunity to support attorneys and gain exposure to a variety of legal matters
• Variety in day-to-day responsibilities
• Opportunity for long-term professional growth

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.