Practice Assistant

Foley Mansfield; Chicago (IL); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental & vision coverage

Paid time off

401k with employer contribution

Life and disability insurance

Flexible scheduling

Job summary

Foley Mansfield’s Chicago office is seeking a service-oriented Practice Assistant to support the team. This entry-level role offers training and a path to grow within a well-established law firm.

The ideal candidate will have excellent communication skills, strong attention to detail, initiative, and the ability to navigate multiple software programs. This position is hybrid: 1 day in office, 4 days remote.

Qualifications

• Entry-level position with on-the-job training.
• Strong communication and detail-oriented mindset required.
• Ability to work across multiple software programs.

Responsibilities

• Save files to internal document management programs (iManage and databases).
• Manage master case list for all entities and update as needed.
• Calendaring of litigation dates and deadlines for team members.
• Draft and process subpoenas; follow up daily via phone and email; log billing time.
• Purchase, download, and save records in DM programs.
• Track assignments and due dates; calendar updates.
• Update internal case management system (FMP) and client extranets.
• Assist with trial preparation as needed.
• File documents in state and federal courts.

Skills

Communication skills

Attention to detail

Initiative

Tools

iManage

FMP

Job description

Foley Mansfield's Chicago office is seeking a service-oriented Practice Assistant to support the team. If you are looking to learn new skills, be part of a team, and grow your career within a well-established law firm.

The essential functions of this position include:

• Saving files to internal document management programs (currently iManage and Client Specific databases).
• Managing master case list for all entities and updating as needed.
• Ensuring all litigation dates and deadlines are accurately calendared for team members.
• Drafting and processing subpoenas for records; following up via phone and email daily on subpoena request and updating internal chart re status of request. Billing time re same.
• Purchasing, downloading, and saving records to document management programs.
• Tracking assignments to team members and calendaring assignment due dates.
• Regularly updating internal case management system (FMP) and client extranets.
• Assisting with trial preparation as needed.
• Filing documents in state and federal courts.

This is an entry-level position; we will provide training. The ideal candidate will have excellent communication skills, strong attention to detail, a high level of initiative and follow-through, and the ability to work successfully in a variety of software programs. This position is hybrid: 1 day in office, 4 days remote.

Why should you work for Foley Mansfield?

• Competitive salary and benefits (including medical, dental, and vision)
• Generous paid time off and paid holidays
• Free mental health and therapy benefit (Modern Health app)
• Employer-paid life and disability coverage
• 401k with employer contribution

Foley Mansfield is a national law firm with more than 110 attorneys in offices from coast to coast. We provide legal expertise, creative solutions and extensive trial experience for large corporations, small businesses, and individuals.

We believe that diversity and inclusion among our employees, staff, applicants, and candidates is critical to our success as a national firm, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool. Foley Mansfield is an equal opportunity employer and provides an environment of mutual respect where equal employment opportunities are available to all applicants and candidates without regard to any characteristic protected by applicable state and federal laws.

Foley Mansfield participates in the federal government's E-Verify program. We provide the Social Security Administration and, if applicable, the US Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.