Legal Practice Assistant

Mayer Brown; Chicago (IL); On-site; USD 77,000 - 101,000; Full time

Benefits offered by this job

Medical benefits

Dental/Vision insurance

401(k) savings plan

Back-up childcare and eldercare

Paid time off

Job summary

Mayer Brown seeks a Legal Practice Assistant in Chicago to support the Secretarial department. The role emphasizes client service, initiative, professionalism, and adaptability in a collaborative environment.

Responsibilities include drafting and proofreading documents, managing calendars, coordinating meetings, and handling confidential tasks such as time entry and travel arrangements. Strong MS Office skills and 10+ years’ experience required.

Qualifications

• Minimum 10+ years of experience in a legal or professional services environment.
• Proficiency in Microsoft Office products; accurate typing, grammar and spelling skills.
• Strong written and verbal communication skills; professional interaction with all firm levels and vendors.
• Ability to work in a diverse team and support demanding firm needs.
• Must be a self-starter with initiative and strong customer service skills.

Responsibilities

• Creates, formats, revises, and proofs correspondence, client bills, and documents with accuracy and grammar.
• Provides phone support and handles client interactions.
• Manages calendars, schedules, meetings, and coordinates facilities, catering, agendas.
• Organizes legal correspondence and files per firm processes.
• Coordinates conflict checks and opening of new matters.
• Performs complex tasks including travel arrangements, time entry, expense reports, and credit card reconciliations.
• Handles photocopying and scanning; pursues continuing education.
• Performs other tasks to meet firm goals.

Skills

Microsoft Office

Communication

Attention to detail

Time management

Customer service

Education

College degree

Tools

Microsoft Office Suite

Job description

Overview

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

About the Role

If you thrive in a collaborative environment that values exceptional client service, initiative, professionalism, responsiveness, and adaptability, we invite you to consider joining our Secretarial department in our Chicago office as a Legal Practice Assistant.

Responsibilities

• Creates, formats, revises, and proofs correspondence, client bills, and documents for accuracy and grammar, handling varied degrees of complexity
• Provides phone support, interacting with both internal and external clients
• Manages calendars, schedules, and coordinates meetings or conferences, including facilities, catering, invitations, agendas and details
• Organizes and maintains legal correspondence and document files according to Firm processes and systems
• Coordinates conflict checks and the opening of new matters
• Executes complex and confidential tasks, including maintaining client contacts, travel arrangements, compiling documents, assisting with new business presentations, entering attorney time, preparing expense reports and reconciling corporate credit card accounts
• Handles and/or coordinates photocopying and scanning
• Continuing education by actively pursuing opportunities to enhance skills and knowledge
• Performs other tasks as assigned or required to meet the Firm’s goals and objectives

Education & Training

• College degree required. An equivalent combination of education and/or experience may be considered when the experience has been directly related to the functions of the job.

Qualifications, Experience & Personal Attributes

• Minimum of 10+ years of experience in a legal or professional services environment required
• Proficiency in Microsoft Office products; accurate typing, grammar and spelling skills required
• Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
• Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
• Ability to work under pressure, meet deadlines with shifting priorities and collaborate with others
• Must be a self-starter with a high level of initiative
• Strong customer service skills, able to anticipate needs
• Strong attention to detail, organizational skills and the ability to handle multiple projects and responsibilities
• Maintains confidentiality and exercises discretion
• Exercises solid strategic thinking and problem-solving skills

Benefits & Compensation

We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD\&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

Equal Opportunity

We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request an accommodation related to the application process or interview, please email [e-mail]. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Pay Range

The typical pay scale for this position is between USD $77,000.00/Yr. and USD $101,000.00/Yr., although the actual wage or salary could be lower or higher if the candidate's education, experience, skills and internal pay alignment are different from those specified.