Practice Assistant

Alston & Bird LLP; Charlotte (NC); On-site; USD 60,000 - 86,000; Full time

Job summary

Alston & Bird LLP in Charlotte, NC, seeks a Practice Assistant – Patent Prosecution to support the patent team with IDS filings, NOA workflows, and proofing. The role emphasizes meticulous attention to detail, strong organization, and dependable client service to meet deadlines and filing requirements.

The candidate will manage docket tasks, assist with portfolio updates, and contribute to process improvements while collaborating with attorneys and agents in a fast-paced, reputable firm.

Qualifications

• 3+ years of patent prosecution experience in a law firm or corporate legal department.
• Experience preparing and filing Information Disclosure Statements.
• Experience with electronic filing systems and document management platforms required.

Responsibilities

• Prepare, review, and file Information Disclosure Statements (IDS).
• Manage Notice of Allowance (NOA) workflows and client reporting.
• Support patent proofing processes to ensure filing accuracy.
• Monitor docket deadlines and proactively manage workflow.
• Maintain organized electronic files per firm procedures.
• Prepare client correspondence related to filings and portfolio updates.
• Collaborate with attorneys, agents, and team members to ensure high-quality service.

Skills

Patent prosecution

Attention to detail

Time management

Communication skills

Team collaboration

Docketing systems

Education

3+ years patent prosecution experience

Tools

Patricia

Blackbox

Job description

THE FIRM

As a leading international law firm, we are dedicated to excellence through impactful communication, collaboration, and community involvement. Our company culture has earned us one of the "100 Best Companies to Work For" for 27 consecutive years. This honor, along with many others, highlights our commitment to innovation and professional development. At Alston & Bird LLP, our foundation is made of trust, reliability, and compassion.

JOB DESCRIPTION

The Practice Assistant – Patent Prosecution serves as a key member of the patent team, supporting critical aspects of the patent prosecution process. Responsibilities include preparing and filing Information Disclosure Statements (IDS), coordinating Notice of Allowance (NOA) workflows, assisting with patent proofing, and driving operational initiatives that enhance efficiency and accuracy. This role requires exceptional attention to detail, strong organizational skills, and a commitment to delivering outstanding client service while ensuring all deadlines and filing requirements are met.

ESSENTIAL DUTIES

Patent Prosecution Support

• Prepare, review, and file Information Disclosure Statements (IDS), including ongoing updates and citation management
• Manage Notice of Allowance (NOA) workflows, including client reporting, checklist completion, and audit resolution
• Support patent proofing processes to ensure accuracy and completeness of filings prior to submission

Docket & Matter Management

• Monitor docket deadlines and proactively manage workflow to ensure timely completion of tasks
• Track application status using USPTO systems and internal docketing tools
• Maintain organized and accurate electronic files in accordance with firm procedures

Client Service & Reporting

• Prepare and send client correspondence related to filings, NOAs, and portfolio updates
• Apply client-specific instructions and reporting requirements across matters
• Collaborate with attorneys, agents, and team members to ensure consistent, high‑quality service delivery

Special Projects & Operational Support

• Support special projects, including data audits, intake/transfer support, and process improvement initiatives
• Assist with portfolio organization and file management projects
• Contribute to development and refinement of templates, workflows, and operational best practices

SKILLS NEEDED TO BE SUCCESSFUL

• Strong working knowledge of U.S. patent prosecution
• Exceptional attention to detail and commitment to accuracy in a high‑volume environment
• Strong organizational and time management skills with the ability to manage competing deadlines
• Excellent written and verbal communication skills
• Ability to work independently while also collaborating effectively within a team environment
• Proficiency with patent docketing systems and USPTO tools (e.g., Patricia and Blackbox)
• Demonstrated ability to identify inefficiencies and contribute to process improvements

EDUCATION & EXPERIENCE

• 3+ years of patent prosecution experience in a law firm or corporate legal department
• Demonstrated experience preparing and filing Information Disclosure Statements
• Experience with electronic filing systems and document management platforms required

EQUAL OPPORTUNITY EMPLOYER

Alston & Bird LLP is an Equal Opportunity Employer does not discriminate on the bases of any status protected under federal, state, or local law. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices.

The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Professional business references and a background screening will be required for all final applicants selected for a position.

If you need assistance or an accommodation due to a disability you may contact [e-mail] .

Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter, search firm, or employment agency, you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate.