Practice Administrator - Urgent Cares

Augusta Health; Fishersville (VA); On-site; USD 85,000 - 144,000; Full time

Benefits offered by this job

PTO

Competitive pay

Retirement plan

Medical/Dental/Vision benefits

Free parking

Job summary

Augusta Health in Fishersville, VA seeks a Physician Practice Administrator to oversee urgent care operations, lead staff, and manage budgets and revenue cycle. You will collaborate with physicians to improve daily throughput and implement Lean process improvements.

Minimum ten years in physician practice management; HS diploma required; Master’s preferred. Strong leadership, financial forecasting, and cross-functional communication are essential.

Qualifications

• High School Diploma or equivalent required.
• Master’s degree in healthcare or business administration preferred.
• Minimum of ten years of management experience in a physician practice or ambulatory care setting within a hospital system preferred.

Responsibilities

• Plan, organize, delegate, coordinate, and control the operations of all assigned practices.
• Supervise and evaluate the practice staff and all practice operations.
• Oversee budget management and financial oversight and review.
• Develop business plans and financial proformas to evaluate growth opportunities.
• Lead front end revenue cycle processes and performance analytics.
• Apply LEAN and process redesign to improve patient throughput and efficiency.

Skills

People leadership

Budget management

LEAN / process improvement

Communication

Data analysis

Education

High School Diploma

Master’s degree in healthcare or business administration

Tools

MS Word

Excel

Access

Job description

Pay or shift range: $85,238.40 USD to $143,540.80 USD. The pay range reflects the current compensation range for this position at the time of posting. Individual offers are determined based on directly related experience, skills, education, internal equity, and other job-related factors. Not all candidates will qualify for the upper end of the posted range.

Front line leader

Full-Time

Requisition # : PRACT014249

Description

The Physician Practice Administrator is assigned to the Urgent Cares. Responsibilities include planning, organizing, delegating, coordinating, and controlling the operations of all assigned practices. The Physician Practice Administrator works collaboratively with practice physicians to ensure the efficient and effective daily operation of the practice including but not limited to the supervision and evaluation of the practice staff and all practice operations, budget management and financial oversight and review, and business process analysis and redesign. He/she develops business plans and financial proformas to evaluate growth opportunities. Provides expertise in front end revenue cycle processes, physician practice performance analytics, patient through-put (LEAN), quantitative analysis and practice start-up.

Education, Licensure/ Certification, and Experience requirements:

• High School Diploma or equivalent required
• Master’s degree in healthcare or business administration preferred
• Minimum of ten years of management experience in a physician practice or ambulatory care setting within a hospital system preferred.

Competencies, Knowledge, Skills and Abilities:

• Possesses a broad systems view, ability to communicate effectively to all levels of staff. to coach/teach/mentor. to identify areas of needed growth and development. to bring resources together to accomplish goals
• Ability to implement projects effectively across multiple entities on budget
• Demonstrated management and leadership competencies from holding previous roles which include managing people, strategic planning, demonstrating data driven outcomes and improvement
• Proven leadership experience in managing a clinical outpatient environment. with the ability to effect change and negotiate and/or sell ideas. successful record in directing staff, developing leadership, and shaping a customer service culture
• Effective, dynamic communicator (written/verbal). Adept at public speaking and making persuasive presentations. Ability to facilitate group problem solving discussions
• In-depth knowledge of performance improvement and process redesign in physician practice operations including utilization of key performance and outcome indicators and business process improvement models
• Demonstrated critical thinking, process improvement skills, and independent judgment and business acumen to facilitate needed change
• Demonstrated statistical and financial analysis skills. Ability to collect, analyze and apply complex data and other pertinent information to develop short and long-term physician practice goals and budget needs. Ability to perform complex financial forecasting, create tools to aid strategy and planning processes and performance analytics
• Demonstrated ability to work on a collegial level with physicians, physician leaders, and executive teams. Demonstrated supervisory and mentoring skills
• Proficient at an advanced level in computer skills (i.e., MS Word, Access, Excel)
  • Demonstrates the following skills in accomplishing job duties and responsibilities
  • Personal organization and time management
  • Human Relations and teamwork
  • Personal adaptability
  • Personal motivation

• Directly responsible for the overall operations at assigned practices including: directing the daily clinical and business operations. developing, leading, and implementing short and long-term strategic plans. implementing information technology solutions to office processes. Implementing and evaluating marketing and business development activities. Management of operations includes, but not limited to analyzing access and patient throughput. Improving customer satisfaction. Productivity analysis and efficiency studies. Human resource management and development.
• Meets/exceeds performance in assigned practices related to AMG pillar goals in the areas of financial, growth, people, quality, and customer service. Meets practice scorecard metrics.
• Prioritizes, makes decisions and establishes clear performance expectations for staff.
• Responsible for financial viability of the AMG practices as assigned, including but not limited to
  • Monitoring progress against budget
  • Planning and implementing capital expenditures
  • Following progress of business office
  • Planning and maintaining operating budget on a practice-by-practice level.
  • Monitoring physician progress on the compensation plan.
• Serves as partner to physicians in assigned practices and liaison between physician and AMG administration
• Prepares short and long-term marketing, community outreach and practice development/performance plans. Monitors progress and adjusts plans as needed
• Ensures providers at assigned practices understand their obligations
  • As specified by their agreements with AMG
  • in compliance with AMG policies and procedures
  • in support of AMG goals
• Applies process improvement methodologies such as LEAN, DMAIC, process mapping and value-stream mapping to design process improvements studies throughout AMG
• Supports clinical and office staff in upholding clinical quality in practice
• Facilitates monthly provider meetings within assigned practices
• Acts as resource for committees and task forces throughout AH as needed
• Demonstrates the AMG Leadership Competencies
• Monitors and ensures compliance with all regulatory requirements, organizational standards, and policies and procedures related to area of responsibility
• Identifies potential risk areas within area of responsibility and for supporting the problem resolution process
• Maintains records of compliance activities and reports compliance activities to the Compliance office
• Practices proper safety techniques in accordance with hospital and departmental policies and procedures. Immediately reports any mechanical or electrical equipment malfunctions, employee/patient/visitor injuries or accidents, or other safety issues to supervisor or Compliance Office
• Provides excellent service routine in interactions with all customers, i.e., coworkers, patients, visitors, physicians, volunteers, etc.
• Performs other duties and responsibilities as required

Some benefits of working at Augusta Health include:

• Generous paid time off to promote work life balance
• Competitive Pay
• Retirement Plan
• Medical, Dental, and Vision Benefits
• Free onsite parking

Company Information:

Augusta Health is a mission-driven, independent, nonprofit, community health system located in Fishersville Virginia in Virginia's scenic Shenandoah Valley. Augusta Health offers a full continuum of inpatient and outpatient services which includes Augusta Medical Center a 255 bed inpatient facility and Augusta Medical Group which is comprised of 40 practice locations and four urgent care locations.

Augusta Health recruits, hires and promotes qualified candidates for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran or military discharge status, and family medical or genetic information.

Preferred

Required Years of Experience Expert

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.