Practice Administrator-Pediatrics GS9508

Oklahoma State University Center for Health Sciences; Tulsa (OK); On-site; USD 70,000 - 100,000; Full time

Job summary

OSU-Center for Health Sciences is seeking a Practice Administrator to oversee daily clinical operations in coordination with the Department of Pediatric administration. You will help ensure efficient clinic workflow, revenue capture, and high patient satisfaction.

The role requires strong analytical and managerial skills, plus experience supervising clinical staff and coordinating across departments. Collaboration with marketing and senior leadership is essential.

Qualifications

• Requires strong analytical and proficient managerial skills.
• Advanced multi-tasking and problem-solving abilities.
• Supervision and leadership of staff in a clinical setting.
• Ability to plan, direct, and train management level individuals.
• Interpersonal skills to interact with faculty, students, clients and providers.
• Typing, data entry, and spreadsheet use skills.
• Purchasing, billing third-party payors, and budget management.
• Strong organizational and office management capabilities.

Responsibilities

• The Practice Administrator oversees daily clinical operations with the Pediatric administration.
• Collaborates with the Department Chair/ Vice Chair on business operations for workflow and revenue.
• Implements and interprets departmental and University policies governing clinic operations.
• Supports marketing to maintain public relations for the practice and community.
• The role requires teamwork and cross-functional collaboration to improve department and health system performance.

Skills

Analytical skills

Managerial skills

Multi-tasking

Problem solving

Supervision

Leadership

Planning

Directing

Training management

Interpersonal skills

Typing

Data entry

Spreadsheet utilization

Purchasing

Billing

Budget management

Organizational skills

Office management

Education

High School/GED

Bachelor's degree or equivalent

Health Care Administration

CPR/BLS certification

Tools

None stated

Job description

Campus

OSU-Center for Health Sciences

Contact Name & Email

Jeffrey Kellerman, [e-mail]

Work Schedule

Monday through Friday, 8:00am-5:00pm

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

Commensurate with education and experience

Priority Application Date

While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by to ensure full consideration.

About This Position

The Practice Administrator is responsible for the oversight, coordination, and direction of daily clinical operations in collaboration with the Department of Pediatric administration. Assists the Department Chair/ Vice Chair with business operations to ensure appropriate procedures are in place for optimal clinic work flow, revenue capture, and high levels of patient satisfaction. Assists with the implementation and interpretation of departmental and University policies and procedures that govern clinic operations. Assists the marketing department to maintain a public relations program that serves the best interest of the practice and community. Must possess the demonstrated ability to work effectively in a team environment, collaborating cross-functionally, to advance the performance of the department and health system as a whole.

Required Qualifications

• High School/GED
• Bachelor's degree or equivalent experience (degree must be conferred on or before agreed upon start date).
• Minimum five (5) years experience in a related role.

Certifications, Registrations, And/or Licenses:

Valid OK Driver’s license.

Skills, Proficiencies, And/or Knowledge:

Requires strong analytical and proficient managerial skills, as well as advanced multi-tasking and problem- solving skills. Excels in the supervision and leadership of subordinates in a clinical setting, possessing the ability to effectively plan, direct, and train management level individuals, drive implementation operational goals, and create a culture of performance excellence within the practice setting. Strong interpersonal skills are required to interact effectively with faculty, students, clients and providers. Strong proficiency with typing and computer skills (including word processing, data entry, and spreadsheet utilization) are required. Skills related to purchasing, billing third party payors, and budget management skills are required. Strong organizational and office management and supervisory skills required.

Preferred Qualifications

• Bachelor's
• Health Care Administration
• Prefer experience in the management of operations and staff in a healthcare environment

Certifications, Registrations, And/or Licenses:

Valid OK Driver’s license. CPR/BLS certification.

Skills, Proficiencies, And/or Knowledge:

Knowledge in all areas related to clinic workflow. Knowledge of fiscal and human resource management, knowledge of accounts receivable process, insurance billing/ collecting and operational budgets.