PR and Marketing Coordinator

Lions Clubs International; Oak Brook (IL); Hybrid; USD 37,000 - 39,000; Full time

Benefits offered by this job

Three weeks paid time off

Flexible hybrid work schedules (2-3 in

Flexible and hybrid work schedules (2-

Job summary

Lions Clubs International in Oak Brook, IL is seeking a PR and Marketing Coordinator to empower service and support key programs within the Marketing Division. You will manage contracts, travel, payments, and logistics for events and vendors, and serve as the operational lead for the Marketing Grant Program throughout its lifecycle.

The ideal candidate holds a 4-year degree, 3+ years in program or marketing coordination, and demonstrates strong project, financial, and communications skills.

Qualifications

• Bachelor's degree or equivalent in public relations, project management or coordination.
• Minimum of 3 years of experience in a program coordination, marketing coordination, executive assistant or administrative role.
• Experience with financial platforms, reports and calendars is expected.

Responsibilities

• Serve as the operational lead for the Marketing Grant Program across the lifecycle.
• Provide communications support and high level customer service to Lions members and the public.
• Support international convention logistics, contracts, travel and payments for speakers and vendors.
• Process and track payments for special editions of LION Magazine and budgeting reports.
• Coordinate calls, translations, and presentation development for board meetings.
• Provide frontline PR support by monitoring inboxes and updating Wrike projects.
• Assist marketing team with contracts, invoicing and divisional finance tasks.
• Support division manager with meeting planning, scheduling and expense reports.
• Order and maintain office supplies and perform other admin tasks as needed.

Skills

Project coordination

Marketing coordination

Executive support

Administration

Financial processes

Education

Bachelor's degree

High school diploma

Tools

Wrike

Office Suite

Cloud storage

Job description

We’re in the business of Good.

Lions International is the largest service club organization in the world. Our 1.4 million members are serving locally and globally to help take on some of the biggest challenges facing humanity.

Every Lion and club are supported by our international association. More than 300 Lions International staff members are constantly working on tools and technology to enhance Lions’ service. When caring people join together, roll up their sleeves and take action to make their community better, it’s an incredible feeling for everyone involved.

Here’s how you can help -- we are currently looking for aCoordinatorto join ourPublic Relationsteam, rise to the challenge of empowering service, and fill a vital role in our Marketing Division. As aPR and Marketing Coordinator, you'll play a lead role in supporting key programs and processes within the marketing team. This role requires a highly organized, detail-oriented, process-based team player with a proven track record of success in managing projects, timelines, and financials.

What You’ll Do:

• Serve as the operational lead for the Marketing Grant Program throughout the grant lifecycle, including intake and processing, processing and payment coordination, post-report review and tracking, and providing applicants and marketing team members with timely follow-up and status updates.
• Provide communications support and premier level of customer service to Lions members, journalists and members of the public with diplomacy and integrity.
• Support our international convention and sponsorships plenary main-stage events at our international convention by managing contracts, travel, payments and other logistic logistics associated with speakers and vendors.
• Process, track payments and provide payment support for 32 editions of LION Magazine to ensure timely payments to each edition and accurate reporting for quarterly and annual budgets.
• Support the marketing team by setting up coordinating calls, managing translations needs and providing presentation development webinar assistance for board of directors meetings.
• Provide frontline communication support for the PR team by monitoring the PR inbox and keeping projects updated in Wrike, an online project management platform.
• Assist marketing team with operational needs such as contracts, invoices, divisional finance support and additional project management support.
• Provide direct support to division manager, including for board meeting planning, filing expense reports, divisional scheduling, and marketing coordination support.
• Order and maintain office supplies for the marketing team and provide support through other administrative functions as needed.

We’re Looking for Someone With:

• Bachelor's degree (B.S. or B.A.) from a four-year college or university or equivalent combination of education and study in public relations, project management or coordination preferred.
• High school diploma or equivalent required..
• Minimum of 3 years of experience in aprogram coordination, marketing coordination, executive assistant or administrative role.
• Demonstrated experience managing multiple projects, deadlines and detailed administrative or financial processes
• Experience working with financial platforms, reports, cloud-based file management and Office suite required.
• International professional experience a plus

Compensation: Non-exempt: $27-28 hourly.

Why You’ll Love Working Here:

• Three weeks paid time off
• Flexible and hybrid work schedules (2-3 days per week in office).
• Comprehensive medical, dental, vision, and life insurance plans
• Flex spending accounts for medical and dependent care
• 401K with employer match
• Reimbursable training
• Casual dress

We are committed to fostering an environment where all individuals –regardless of background, identity, or lived experience – feel welcomed, respected and empowered to serve. Our strength comes from the diversity of our members and staff, and the inclusive spirit that unites us in service.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.