PPL Accounts Payable Admin

CB&I; The Woodlands (TX); On-site; USD 85,000 - 110,000; Full time

Job summary

Cb&I Llc. in Texas is seeking a Principal Accounts Payable Administrator to support the AP group and coordinate with internal stakeholders and vendors.

This individual contributor role reports to the Sr Mgr Controller and plays a key part in accurate invoice processing and timely payments. The ideal candidate has 10–15 years of AP/finance experience, strong analytical and communication skills, and familiarity with AP workflows.

Qualifications

• Associate degree in accounting or related field required.
• 10–15 years of accounts payable, accounting, or finance experience.
• Experience with AP workflow systems preferred.
• Strong communication and analytical abilities.
• Ability to manage multiple priorities in a high-volume environment.

Responsibilities

• Process and review high-volume PO and non-PO invoices with accuracy.
• Resolve invoice-to-PO discrepancies and communicate status to stakeholders.
• Coordinate with project managers for invoice approvals and coding.
• Support month-end closing and audits with proper documentation.
• Maintain accurate records and follow retention policies.
• Monitor workflows to ensure timely processing and payment.
• Identify recurring issues and suggest process improvements.
• Collaborate with AP, Supply Chain, Operations, and vendors.

Skills

Verbal communication

Written communication

Analytical skills

Invoice discrepancies resolution

High-volume processing

Confidentiality

Education

Associates degree in accounting or related field

Tools

AP workflow system

Job description

Company Overview

CB&I delivers integrated storage and asset-management solutions that help customers operate safely, reliably, and efficiently across the lifecycle of their facilities. Through our two global business units - Storage Solutions, the world leader in tanks, terminals, and storage systems, and Asset Solutions, a leading provider of operations, management, wells and decommissioning services - we combine technical excellence with execution capability to extend asset life, optimize performance, and maximize value.

Overview

The Principal Accounts Payable Administrator is responsible for supporting the Accounts Payable Group and works closely with internal stakeholders, vendors, and their own team to facilitate efficient invoice processing and payment activities. This position is an Individual Contributor role. The role directly reports to the Sr Mgr Controller, and routinely interacts with Supply Chain, Operations, and External vendors.

Responsibilities

• Process and review high-volume Purchase Order (PO) and non-PO invoices, ensuring accuracy and completeness while maintaining compliance with established controls. Analyze invoice-to-PO matching discrepancies and coordinate with stakeholders to resolve issues in a timely manner. Provide timely and effectively communicated responses to internal and external invoice status inquiries.
• Reach out to stakeholders to obtain invoice coding and the name of a project manager who has approval authority for invoice.
• Provide supporting documentation for audits.
• Research and resolve invoice discrepancies and issues.
• Scan and upload invoices into the TAP system for approval.
• Assist with month-end closing.
• Maintain accurate historical records, following established retention policy.
• Monitor invoice workflows and approvals to ensure timely processing and payment.
• Identify recurring invoice processing issues and recommend improvements to enhance efficiency and accuracy.
• Partner with Accounts Payable, Supply Chain, Operations, and vendors to resolve complex invoicing and payment issues.
• Serve as a resource on accounts payable, processes, procedures, and issue resolution through sharing knowledge and guidance.
• Support process improvement initiatives, system enhancements, and testing activities impacting accounts payable operations with a strong attention to detail and accuracy.

Qualifications

• Associates degree in a related discipline.
• 10-15 years of experience in Accounts Payable, Accounting, Finance, or related business function
• Experience with AP workflow system preferred.

Skills and Behaviors

• Effective verbal and written communication skills.
• Ability to analyze and resolve complex invoice, payment, and purchase order discrepancies.
• Knowledge of accounts payable processes, internal controls, and compliance requirements.
• Ability to manage multiple priorities and deliver accurate results in a high-volume environment.
• Strong ability to manage, review, and validate financial and operational data.
• Good judgment, professional integrity, and the ability to maintain confidentiality.
• Ability to build working relationships with internal stakeholders, vendors, and cross-functional teams, communicating technical or process-related information to stakeholders.
• Demonstrated ability to prioritize work, exercise sound judgement, and make decisions within established guidelines.
• Strong analytical skills with the ability to identify root causes and recommend effective solutions.
• Proactively embraces and promotes the company’s values and culture, including a healthy and safe work environment.