Postal Services Assistant

Foothill-De Anza Community College District; Los Altos Hills (CA); On-site; USD 19,000 - 25,000; Part time

Benefits offered by this job

Excellent benefits package

Medical coverage for employee and elig

Dental and vision care

Retirement benefits

Life insurance

Job summary

Foothill-De Anza Community College District is hiring a part-time Mailroom Assistant at De Anza College. The role involves handling incoming and outgoing mail, managing postage, maintaining records and supporting campus operations with clerical duties.

The position requires a high school diploma with at least one year of mailroom experience, and offers a benefits package along with a salary range starting at $1,721.56 per month. Flexible scheduling for a dedicated team member is available.

Qualifications

• Diversity sensitivity and respect for students, faculty and staff.
• High school diploma and 1 year mailroom experience (or equivalent).

Responsibilities

• Receive, sort and distribute incoming mail.
• Batch and stamp outgoing mail; manage postage accounts.
• Distribute newspapers and faxes; answer phones as needed.
• Order supplies; monitor and maintain office equipment.
• Operate a postage meter, copier and related equipment.
• Maintain mail records and stay current with postal regulations.
• Assist with payroll distribution and related duties.
• Provide work direction to student workers as needed.

Skills

Mailroom operations

Clerical duties

Interpersonal skills

Records management

Equipment operation

Time management

Education

High school diploma + 1 year mailroom experience

Job description

• Information literacy

Foothill-De Anza Community College District

Posting #: 18-132

Campus: De Anza College

Close/Initial Review Date

Open Until Filled: Yes

Description

Initial Review Date: 04/22/19*

• Any complete applications received after the review date will only be forwarded to the hiring committee at their request.

Starting Salary: $1,721.56 (per month) plus benefits; Salary Grade: C1-35

Full Salary Range: $1,721.56 - $2,276.88 (per month)

NOTE: The salary advertised with this position is based on the 2017-2018 salary schedule. Effective July 1,2018 through June 30, 2019, the position will receive an additional temporary 5% increase. On July 1, 2019 salaries will revert to the 2017-2018 salary schedule unless another agreement is reached.

The Foothill-De Anza Community College District is currently accepting applications for the part-time classified position above.

De Anza College Mission Statement

De Anza College provides an academically rich, multicultural learning environment that challenges students of every background to develop their intellect, character and abilities; to realize their goals; and to be socially responsible leaders in their communities, the nation and the world.

Skills

De Anza College fulfills its mission by engaging students in creative work that demonstrates the knowledge, skills and attitudes contained within the college's Institutional Core Competencies:

• Communication and expression
• Information literacy
• Physical/mental wellness and personal responsibility
• Civic capacity for global, cultural, social and environmental awareness
• Critical thinking

Definition

Under the direction of an assigned supervisor, receive, sort and distribute incoming and outgoing mail; perform various clerical duties as necessary.

Example Of Duties And Responsibilities

Depending upon assignment, duties may include, but are not limited to, the following:

• Receive, sort and distribute incoming mail; sign for certified and registered mail as needed; receive and distribute large packages; maintain mailboxes for full- and part-time faculty.
• Batch, sort and stamp outgoing mail; assure outgoing mail is charged to the correct account; maintain balances in postage accounts including metered, bulk and postage by phone; replenish accounts as needed.
• Distribute newspapers, journals, magazines or other materials to appropriate faculty; receive and distribute faxes to staff, faculty and managers; answer telephones as needed.
• Order supplies as necessary; monitor and maintain office equipment; request service for office equipment as needed.
• Operate a variety of office equipment including a postage meter, postage scale, copier, fax machine and others as assigned.
• Maintain various records including mail charge backs, bulk mailing, postage by phone and others.
• Remain current with changes in postal regulations and charges.
• Assist with the distribution of paychecks; collect money from staff and faculty for personal postage and faxes.
• Provide work direction to student employees as needed; interview and screen student employees.
• Perform related duties as assigned.

Employment Standards

Knowledge of:

• Postal rules, regulations, charges and services.
• Modern office practices, procedures and equipment.
• Record-keeping techniques.
• Oral and written communication skills.

Ability To

• Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
• Receive, sort and distribute incoming and outgoing mail.
• Perform various clerical duties as necessary.
• Work cooperatively with others.
• Maintain routine records.
• Operate and maintain general office and postal equipment.
• Meet schedules and time lines.
• Understand and follow oral and written instructions.

Environment

WORKING CONDITIONS:

• Office environment.
• Constant interruptions

Physical Abilities

• Hearing and speaking to exchange information in person and on the telephone.
• Dexterity of hands and fingers to operate computer keyboard and postal equipment.
• Seeing to read various materials.
• Standing for extended periods of time.
• Reaching overhead, above the shoulders and horizontally.
• Bending at the waist, kneeling or crouching.
• Lifting, carrying, pushing or pulling heavy objects up to 60 lbs.

Minimum Qualifications

• Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
• Any combination equivalent to a High school diploma AND one (1) year mailroom experience.

Application Packet

• A District on-line application on http://hr.fhda.edu/careers/. *In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. Additionally, you will be asked to explain how your life experiences, studies or work have influenced your commitment to diversity, equity and inclusion.
• A cover letter addressing your qualifications for the position.
• A current resume of all work experience, formal education and training.

Conditions Of Employment

Position: Part-Time (50%), Permanent, 12-months per year

Starting date: As soon as possible upon completion of the search process.

Work Schedule: Monday - Friday, 12:00PM - 4:00PM

• Excellent benefits package which includes medical coverage for employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance.

For information on our benefits package that includes medical for employees and dependents, visit our web site: http://hr.fhda.edu/benefits/index.html.

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement.

The successful applicant will be required to provide proof of authorization to work in the U.S. All interviewing costs incurred by applicant are the responsibility of the applicant.

For More Information About Our Application Process Contact

Employment Services

Foothill-De Anza Community College District

12345 El Monte Road

Los Altos Hills, California 94022

Email: mailto:[e-mail]

http://hr.fhda.edu/