Post-Award Specialist

University of Missouri-Columbia; Columbia Township (MO); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Retirement plan

Paid time off

Job summary

The University of Missouri-Columbia is seeking a Post-Award Specialist to support financial management of sponsored projects and clinical trials, ensuring compliance and accurate invoicing. You will collaborate with the Clinical Trials Office and Pre-Award team to provide efficient financial services.

Qualifications include a Bachelor's degree and at least 3 years in research administration; strong communication, detail orientation, and teamwork are essential.

Qualifications

• Bachelor's degree or equivalent with at least 3 years of experience.
• Experience in research administration and grant budgeting preferred.
• Strong communication, attention to detail, organizational skills.
• Ability to work independently and collaboratively.

Responsibilities

• Manage financial administration of sponsored projects and clinical trials.
• Review award documents and monitor budgets per sponsor requirements.
• Reconcile accounts, process budget revisions and cost transfers.
• Develop, maintain clinical trial budgets and ensure billing accuracy.
• Provide budget oversight and prepare financial reports.

Skills

Attention to detail

Communication skills

Organization

Team player

Education

Bachelor's degree

Job description

Hiring Department

Dean of the College of Veterinary Medicine.

Job Description

The College of Veterinary Medicine at MU is on a mission to educate and train outstanding clinicians and scientists, generate new knowledge, engage stakeholders, and foster economic growth, all of which promote and protect the health and welfare of animals and people. Simply put, our mission is to Teach, Heal, Discover, and Serve.

We are seeking candidates for a Post-Award Specialist position to join our centralized research administration team. This position will enhance compliance, improve operational efficiency, and provide a valuable shared service across the College of Veterinary Medicine. A primary area of responsibility for this position will be to support the Clinical Trials Office in the Department of Veterinary Medicine and Surgery by providing critical billing and financial management for clinical trials conducted through the department and the Veterinary Health Center. Additionally, incumbents will cross-train on pre-award activities, providing back-up support and gap coverage for the college's dedicated Pre-Award Specialist. This position will have dual reporting lines to the Associate Dean of Research and Graduate Studies and the Business and Finance Officer of the college.

Representative duties for this position include, but are not limited to:

• Post-Award Administration:
  • Manage the financial administration of sponsored projects and clinical trials from award acceptance through project closeout.
  • Review award documents and follow project budgets in accordance with sponsor requirements.
  • Monitor expenditures for allowability, allocability, reasonableness, and compliance with sponsor and University policies.
  • Reconcile project accounts and investigate budget variances; process budget revisions, cost transfers, and other post-award financial transactions.
• Clinical Trial Financial Management:
  • Develop, maintain, and monitor clinical trial budgets in coordination with the pre-award specialist.
  • Review clinical trial agreements with industry partners to identify financial obligations and billing requirements as well as establish billing grids and payment schedules.
  • Collaborate with investigators, study teams, and hospital personnel to ensure appropriate billing and revenue capture and then subsequently ensure accurate invoicing of trial sponsors for all billable activities.
  • Reconcile clinical trial revenues and expenses to ensure financial accuracy.
• Budget Management and Financial Analysis:
  • Provide comprehensive budget oversight for assigned accounts and research programs.
  • Prepare financial reports and budget analyses for faculty, department leadership, and administrators; project future spending patterns and identify funding risks.
  • Monitor effort distributions and salary allocations charged to sponsored projects.
  • Assist principal investigators in managing available balances and forecasting expenditures through project end dates.
• Pre-Award Coordination and Budget Development:
  • Serve as the primary departmental resource for developing financial components of grant, contract, and clinical trial budgets.
  • Work closely with the College's Pre-Award Specialist throughout the proposal development and submission process to ensure timely and accurate budget preparation.
  • Review sponsor guidelines, funding opportunity announcements, and budget requirements to ensure compliance with sponsor and University policies.
  • Assist in evaluating the financial feasibility of proposed projects and provide recommendations regarding budget structure, cost recovery, and financial risks.
  • Serve as a liaison between faculty investigators, departmental administration, the Veterinary Health Center, and the College's Pre-Award Office to ensure a seamless transition from proposal development to award management.
• Other duties as assigned

Shift

Standard business hours, Monday through Friday 8:00am - 5:00pm.

Minimum Qualifications

• Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

• Experience in research administration; clinical trial operation, management and oversight; and/or business management, budget development, and fiscal processing and analysis in a higher education, research, or government setting is required.
• Experience in grant award processing, management, and compliance is strongly preferred.
• Candidates should possess strong communication skills, a high attention to detail, exceptional organizational skills, and a collaborative and team-oriented mindset.
• Candidates must be able to be successful working independently and should be a motivated self-starter.

Anticipated Hiring Range

Salary Range: $65,000 to $70,000 annually
Grade: GGS 010
University Title: Finance and Accounting Analyst Sr

Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Sponsorship Information

Employment visa sponsorship is not available for this position.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.